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Permit Technician

  • Type:Full-time Classified
  • Salary/Pay Rate:$35,934 - $44,917
  • Posted Date:04/15/2019
  • Deadline to Apply:04/30/2019 5:00 PM

Permit Technician

 The City of Grand Forks is seeking a qualified individual to perform a wide variety of responsible and complex administrative and technical duties in support of the Building Inspections Division. This position will perform a full range of practical office and technical permitting functions requiring specialized knowledge of building codes and zoning regulations and will work independently utilizing judgment and initiative.  Requires 12th grade equivalency and 2 yrs. of increasingly responsible professional level office experience, permit issuance experience preferred. Successful applicant will be highly motivated, customer service focused, and detail oriented.  Apply online or you can submit your completed application to City Hall, 255 N. 4th St. Grand Forks, ND.  Deadline for submitting applications is 5 PM, Tuesday, April 30, 2019.    EEO Employer. 

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.  Specifications are not intended to reflect all duties performed within the job.

DEFINITION

To perform a wide variety of responsible and complex administrative, and technical duties in support of a Building Inspections Division, including but not limited to issuing permits; calculating fees; evaluating and verifying all required approvals.  Serves as a liaison between the public and the Building and Trade Inspectors.  Coordinate the permit review process with other departments and agencies as required for the approval of a variety of building and other permits.  The incumbent in this position will perform a full range of practical office and technical permitting functions requiring specialized knowledge of building codes and zoning regulations and will work independently utilizing judgment and initiative.

SUPERVISION RECEIVED AND EXERCISED

Receives direct supervision from the Permit Technician, Sr.

ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

  1. Provides general information, direction and technical assistance to public, building community, businesses and staff relating to permit processes, building codes, local ordinances, construction practices, development standards and administrative procedures.Provides general zoning, building, land use and related code and ordinance information and application forms to permit applicants and general public.Provides guidance in filling out related applications and forms and reviews.

     

  2. Review applications and documents for building and trade permits; review plan submittals for accuracy and completeness; distribute and track plans and related material for review. Performs technical review of non-structural routine residential and light construction plans and permits including, but not limited to, single-family residential modifications, additions, signs, roofing, mechanical, utility, commercial build-outs, accessibility, paving, and over-the-counter permits. Calculate and collect permit and associated fees, route to other departments, monitor status and maintain files and records.

     

  3. Organizes the rental inspection, re-inspection and recertification process including but not limited to scheduling, records management, tracking, license issuance. Responsible for processing related complaints and non-compliance issues as legal documentation.

     

  4. Prepare and issue building and trade permits; compile approvals and process Certificates of Occupancy; process building and other permit applications; provide public with code, procedural, and permit status information.Prepare correspondence with response to routine questions regarding building ordinances and codes, building permit applications and procedures.

     

  5. Develop and implement filing systems; modify systems, as appropriate. Screen office and telephone callers; respond to and resolve complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities.

     

  6. Accounting type duties in the absence of the Permit Technician, Sr.Preparation and administration of the division budget and accounting; monitors expenditures, including budget transfers and amendments, reviewing and processing purchase requisitions and purchase orders; recommend modifications or adjustments, as appropriate. Perform accounts receivable and accounts payable functions and prepares and verifies and makes deposits.

     

  7. Responsible for coordinating building and zoning code enforcement within the City. Issues stop work orders and citations for deficiencies and code violations. Testifies in court as needed.Enforces City’s ordinances and codes through inspection staff or response to public complaints concerning zoning violations, non-permitted construction, signage, and other nuisances through investigation of violations, recommendation of appropriate action as needed, and issuance of violation notices as required.

Marginal Functions:

1.      Operate a variety of office equipment including computers, scanner, copier, facsimile machine; input and retrieve data and text; organize and maintain disk storage and filing.  Perform related duties and responsibilities as required.

2.      Monitor workload, work activities, priorities and deadlines. Receive, screen, sort and distribute mail; Oversee, assign, coordinate and review the work of assigned clerical staff; direct workflow; ensure compliance with departmental guidelines, policies and procedures.

3.     Perform related duties and responsibilities as required, including but not limited to the Permit Technician Sr. duties in their absence.

QUALIFICATIONS (Knowledge, Skills and Abilities)

Knowledge: Knowledge of permit approval processes and procedures; general construction practices, methods and terminology; principles of building related codes and ordinances enforceable by the City, including the Building, Electrical, Plumbing and Mechanical fields.  Knowledge of organization, procedures and operating details of assigned department or division; Principles and procedures of record keeping, data collection, maintenance of, and compiling reports; Principles and procedures of financial record keeping and reporting; Methods and techniques of data entry;

Skills: Communicate clearly and concisely, both orally and in writing; Establish and maintain effective working relationships with those contacted in the course of work; Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties; Maintain mental capacity, which allows for effective interaction and communication with others; Maintain physical condition appropriate to the performance of assigned duties and responsibilities.

Abilities: Perform permit processing duties; Interpret, explain and enforce department, division or City policies and procedures; Perform permit technician work involving the use of independent judgment and personal initiative; Prepare technical reports and correspondence; Accurately calculate fees and valuations; Plan, organize and schedule office support priorities and functions;  Respond to complaints, requests, and inquiries from the citizens, contractors, developers, engineers etc); Prepare and maintain confidential records and reports; Operate a computer and use a variety of software programs to enter, revise, and retrieve records and perform specific program activities.

Experience and Training Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

            Experience:

Two years of permit issuance experience in a municipality or similar organization, which requires the interpretation and application of policies, rules and          regulations, or two years of increasingly responsible professional level office experience requiring the application of policies, rules and regulations. 

            Training:

            Equivalent to completion of the twelfth grade with supplemental training in office administration or a related field.

           License or Certificate:

           Possession of or ability to obtain a valid driver's license.

WORKING CONDITIONS

Environmental and Physical Conditions:

Office environment; works with computers; Essential and marginal functions require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting.

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