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	MINUTES/PUBLIC SERVICE COMMITTEE Monday, August 14, 2000 - 8:25 p.m._________ Members present: Kreun, Glassheim, Hoff, Klave Hoff asked that the record be noted of the previous meeting (Joint Meeting of Finance and Urban Development) that the ruling of the parliamentarian was that Roberts Rules of Order did in fact require a motion to adjourn, a second and a vote; that they have rules and order and without them minorities will be trampled. Glassheim stated that the body can always rule to overrule the chair, nobody at the time the chair announced that we were adjourned, moved to overrule the chair. Hoff stated he objected on a procedural point and members left. Glassheim stated because nobody cared, the point of Roberts Rules of Order is to get the body to move in the way it wants to move, to accomplish its purpose, its purpose was accomplished, everybody had finished their business and it was understood by all parties that this one meeting had done its business for tonight and announced that we were finished. Hoff stated he objected on the basis that without order we will have choas. Kreun presented the matter of the following item - restoration project prior to our public service meeting and then go into that particular meeting at that time. 17. Matter of Red River Riparian Project - Red River environmental restoration Helen Cozzetto stated they have discussed since the beginning of the project to look at region as a whole and to look at environmental restoration, and introduced part of the team: Linda Kingery, director of the project from Grafton; Tom Nowolski, ND Forest Service; Dave Rush and Wes Peck, EERC. Ms. Kingery stated that the Red River Riparian Project is aimed at reduced non-point source pollution and sponsored by the Red River Regional Council and distributed pamphlets describing the project. She stated a couple of the main goals of the project are to influence land management decisions in the watershed of the Red River Basin, both publicly owned and privately owned and to assist landowners in restoring degraded riparian corridors to improve the health and function of riparian corridors. Dave Rush discussed the general benefits of a healthy riparian zone, the whole purpose of their project is to deal with non-point source pollutions to deal with creating some of these benefits by restoring or protecting riparian zones, bank stabilization, plant roots, plants, trees, hold soil back and filter soil out and stabilize the banks. He stated that in some cases healthy riparian moderate flood flows by creating water storage in the floodplain, decreasing flow rates. It also provides opportunity for storm water treatment, that larger cities are going to have to deal with EPA storm water regulations and greenway presents an opportunity to deal with some of those issues; to provide shade and moderate water temperatures and is very important for the aquatic life and fish and other things in the stream; wildlife habitat, etc., Red River used by lot of birds that migrate through the city. He stated there are some social benefits and recreational benefits, and lot of educational opportunities out there - outdoor classrooms for local schools, etc. He stated this is an opportunity to create a model for a movement that’s occurring throughout the Red River Basin; there was some talk about a trust for a greenway on the Red all the way from MINUTES/PUBLIC SERVICE - Page 2 South Dakota to Winnipeg to create some greenspace along that River and in doing so would achieve a lot of benefits, including recreational benefits associated with that. Outdoor recreation and wanted to point out trail systems in order to realize a lot of educational opportunities. He stated with keeping all those benefits in mind would like to present a plan of what they envision for a greenway for Grand Forks. Ms. Cozzetto identified areas on a map that was presented to the committee, areas that are within the master plan adopted by both councils on protection areas for restoration. She stated areas with removal of utilities and if tie in with this project, can get funding to pay for utility removal. She stated one of the reasons they choose Koininia as being the first test site is property is owned by the City, and can be used for educational purposes such as wildflower areas, etc. She stated what’s been done with the RR Riparian project now - there’s been three things they started to look at: that ND, MN and Federal Forest Services gave them money to do a tree inventory of the entire greenway on both sides of the river, that was done on GIS and that cost shared by those three agencies and the Cities of Grand Forks and East Grand Forks Parks & Rec. , that was done in 1998, and in 1999 they applied for Red River Riparian Project to do a test case project and be on their books, and in 1999 the greenway project was adopted and Tom has been in the greenway marking trees. She stated what tree inventory did for us - that in every section of the greenway all trees are marked on a map system so we could understand what was out there and what we had to deal with, that it’s very important to get a handle on this for construction purposes later and what might be sensitive and the Corps has this information also. Ms. Kingery stated map showing width of the bank that’s flooded by certain events -elevation to 2-year discharge and 5-year discharge and are proposing that they implement a land cover in that area that not only achieves the benefits but gives low maintenance land cover in that area that's’ frequently flooded. Tom Nowolski reported on the proposal - repairing forests along the river and would like to see above that a native wildflower prairie of what was found along the river before settlement of the area. He reviewed costs of forest restoration - 25 acres tree planting est. $15,500 and $2,500 maintenance each year for the first five years; prairie restoration, 14 acres $12.390, and maintenance cost - current cost to restoration - $14,000 per season compared restored native prairie to $200; native prairie plants adapted to flooding. Ms. Kingery stated proposal is to do Koininia as a pilot project that help people to see what a forest looks like as it’s growing up, and prairie, using for educational benefits; the establishment cost - planting and maintenance for first 3 to 5 years that were shown earlier come to about $42,000 and in working with staff and seeing how this particular project fits in with other things they are planning to do in the greenway area, they’ve suggested that the match which is 40% matched up to 60% federal, and match comes as an in-king contribution and it’s associated with the utility cleanup that’s proposed for Riverside and Lincoln Park, that if City goes ahead with that project, could use a portion of that expense as a match for this project. She stated that the other alternative that’s on the table is that you continue to MINUTES/PUBLIC SERVICE - Page 3 manage as it’s being managed now which is a mowing contract and over the 10 years costs about $140,000. She stated that what they need from the City is whether they are interested in the riparian project will need from the City is a commitment to participate in this restoration of Koininia, allocation of cost share, which could be in-kind from utility cleanup or cash, and would happen after those two actions are taken is that they would finalize a site specific plan and begin implementation, that they included some dates that project as it’s currently funded finishes in June, 2003, and at this time only looking at what can be accomplished between now and that date, can do as a pilot project if there are some other areas in the greenway that City would like participation in and consider those as well. Ms. Kingery stated that the total project is about a $2.7 million project over the 5-year riparian project and little better than $1 million is for actual practice implementation (tree plantings, channel restoration, etc.) Mr. Vein stated this would be coordinated with the Corps. Ms. Kingery stated that the Corps needs to review plans, comment on it, and choose Koininia because that would be an area that doesn’t have a dike constructed through it. Mr. Grasser stated that they’ve been using that spot as an emergency clay borrow site until the Corps project is built. Mr. Grotte stated that where removing utilities would be prime locations to do restoration. Chairman Kreun stated this is an informational meeting only, to get information and ask questions and then brought back to committee at some point in time so that they can act on it and bring to council - it was requested to include on agenda for next committee meeting (August 28). Mr. Staley stated concern is that that there are other users of the greenway that are going to expect more openness and for it to be rough mowed and enjoy the trails, biking and concerned about a balance and thinks this is a great model but balance other user groups. Ms. Cozzetto stated it is going to be managed, that there are a lot of things that have to be dealt with, and agrees with that. Christensen asked if they could explore the north end because less populated. Ms. Kingery stated they would coordinate with reps. of City and Park District or group of people, they can offer some technical assistance, technical resources, etc. It was noted that if act on this on September 5 would be on concept, design would take place later. Mr. Staley stated there are other groups that would like to use that and would like to make sure that everyone gets information on this and have discussion before decision. Ms. Cozzetto stated there have to be public meetings. Information only. Chairman Kreun called the meeting to order with roll call: Members present: Kreun, Glassheim, Hoff, Klave. 1. Matter of application for moving permit: a) Gary Robertson - to move residence from Edmore, ND to 1527 Chestnut Place Bruce Melin, Bldg. Inspector, reported house fits into neighborhood and would include repairs required by the Inspection Department. It was noted this is out of the flood plain area; lot was sold; and Mr. Melin stated house would be at similar height of adjacent houses. MINUTES/PUBLIC SERVICE - Page 4 Doug Herzog stated he is adjacent neighbor to the west, that there is an issue without giving the Robertson's a false impression about the floodplain, that his property is out of the floodplain, however, when get loans subject to investigations by out of town investigators to satisfy your lending requirements, that his property was flagged as being in the floodplain in the 1990’s and went through the LOMA process to get it removed from the floodplain, and would say theirs is the same situation , but as a warning they might get flagged also and have to proceed to LOMA. He stated his concern is that this is a small lot (only 60 ft. wide) so the side yards are close and wants assurance that when the house goes in that it’s going to be compatible with his property and the house to the east so compatible elevation wise with his house, and no other concerns. Mr. Robertson stated they would like to alter drawing submitted to change garage from unattacged to an attached garage. Mr. Melin stated that wouldn’t create problem with sideyard, backyard, etc. Moved by Hoff and Glassheim to approve application subject to inspection conditions and subject to the public hearing. Motion carried. 2. Matter of Community Green Betterment, USACE Recreation Features Project, Proj. #4952.___________________________________________________________________ Lisa Dressler stated they were bringing forward the community green which is already in the proposed flood protection project and are expecting to receive $30,000 from the Rotary Club to use for the Rotary Park portion, and are bringing it forward because the Corps needs design to put in their design memorandum and to have money upfront. Mr. Grotte stated they are at a point where starting design on Phase I of the levees and this area is in Phase I and if want to incorporate our betterment into their project, have them design and build it, need to get a commitment from the City. Ms. Dressler stated it would be a compliment to the Townsquare and have it as a gateway entrance into Grand Forks. It was noted this is in the budget, up to $500,000, and passed in the proposed CIP by the previous council. Mr. Grotte stated when they put together the overall budget for the flood protection project had about $11 million for betterments, $5 million for greenway betterments, and this is a part of that. The Corps needs commitment from the City to proceed with this and provide them with design funds which would be in the $30 to $50,000 range. Mr. Vein stated that design is compatible with flooding. Ms. Dressler stated Rotary will give us $30,000 for implementation. Moved by Glassheim and Klave to authorize up to $50,000 for Corps design work of the community green Motion carried. 3. Matter of floodwall height betterment, USACE Flood Protection Project. Mr. Grotte reported that the Corps needs decision on how to proceed with this, letter in packet outlined cost for the entire project, and not for Phase I, that there have been discussions about the capability to fight floods that were higher than what the Corps is designing for - and discussed ways to insure that we get extra protection, and with levees fairly confident can raise those 3 to 4 ft. under emergency situations with clay, sandbags or combination, and critical point becomes floodwalls and closures at roads and gatewells that MINUTES/PUBLIC SERVICE - Page 5 control the water from interior drainage systems that outlet into the river, and during high water those systems needed to be shut off and pumped over the levee and gatewells are structures that control water flowing out of the city and into the river. He stated we need to raise those 3 types of structures (nearly impossible to raise floodwall under emergency situations) and this is our opportunity to decide for another $3.3 million if we would like to pursue that opportunity or are satisfied with level of protection Corps providing. It was noted this would be building their freeboard ahead of time. Mr. Vein stated that the total project is $350 million; federal share $176 million, leaving $174 million, less EGF side which is $59 million, and our share is $115 million and State of North Dakota is paying $52 million, leaving $63 million; we added $11 million in City funding, improved and not cost shared, and administration $3 million, and raised to $77 million, and subtracted $13.4 million for the 15 mill G.O. bonds and $11.4 million in the sales tax and use tax, and bonding for $52 million. He stated that the $11 million has been greenway betterment and any other betterments involved and included; included in the original $111 million there is a contingency which are already included in that on a line item by line item basis. He stated they are finding acquisition costs are less than what originally estimated. Mr. Grotte stated that they had $4 million for technical betterments and only money for geotechnical betterments was what paid Shannon & Wilson (couple hundred thousand dollars). Mr. Grotte stated they did make some adjustments in the alignment but none cost us money so didn’t become betterments; and only area was Wintergarden area where they agreed to go to a higher floodwall for protection. Mr. Vein stated we were careful where put floodwalls because if we kept them lower, we would have to come back in and raise those. He stated basic level of protection is 210 year flood, we think we can contain a 500-year flood but wouldn’t have freeboard and would look at being able to is add onto our existing system for freeboard purposes. He stated this is better option than filling behind dikes. He stated it doesn’t have to be done but it’s advantageous for us should significant flood occur to have raised floodwalls. He stated we are at 59 ft. at top of levee and as work upstream which will be in the Sunbeam area will be go up to 60 ft. Kreun asked if all the people are aware and know what it would look like; Mr. Vein stated this was thoroughly talked about when they went through and looked at a number of the areas 6 months ago when they had the whole issue of alignment and floodwalls in Northridge and Riverside, how informed everybody is it’s difficult to say. Hoff asked what it will look like - a wall of cement x number of feet high. Mr. Vein stated they are trying to work with Corps on some aesthetic treatments so it is not just a trawled concrete wall; and in the past have put some type of design in the forms so can get some texture to it, and don’t have an answer as to how far the Corps will go as a part of the face design, that we can carry it farther if we want and begin a betterment issue. Hoff stated they could do many things if people would get involved. Mr. Vein stated he agreed and that they could contribute to the process so that we could have a wall that is compatible with what neighborhood would like, and would hope that would be a part of this process. MINUTES/PUBLIC SERVICE - Page 6 Mr. Grotte stated that the first phase of the levee construction doesn’t have any floodwalls in it but do have 3 gatewells and closures, need to decide very soon whether we want those items 3 ft. higher. Mr. Vein stated this is not a neighborhood decision but a city-wide issue because it’s city-wide protection, but neighborhood aesthetics, and determination needs to be made. After further discussion it was moved by Klave to approve the proposed betterment to raise the floodwalls three feet above the current design, to raise the road closures and stormwater gatewells, that the funding for this item be taken from the geotechnical funding indicated in the amount of $3.305,868.00. Hoff seconded the motion but stated he still wanted the discussion. Motion carried; Glassheim voted against the motion. 4. Matter of easements for water transmission lines, West Section Phase I, Proj. 4648.2. Brian Weiss, Advanced Engineering, presented permanent watermain easements and temporary construction easements for the transmission line project, and reviewed the project. The project consists of modifications that exist in the water plant to convey water through two 30” transmission lines through town to the new proposed clearwell site located just west of the Amtrak Station, that the City has purchased the property; the project is to replace existing storage for 3 mg that’s going to be on the wet side of the dike and to help bring water treatment plant in compliance with Surface Water Drinking Rules. These easements are for Phase I which is through the Industrial Park area. The easements were obtained for $1.00 each from the Grand Forks Growth Fund, the Grand Forks Region Economic Dev. Corporation, Butler Machinery Company, Market Place West, Inc., Keith Danks, Sr., and Agvise Laboratories. Moved by Klave and Glassheim to approve entering into easement agreements at $1.00 each, with easements to show change in mayor. Motion carried. 5. Matter of horizontal direction drilling contract pre-qualification, Raw Water Intake, Proj. 4769________________________________________________________________ Wayne Gerszewski, Advanced Engineering, presented request for permission to advertise a request for pre-qualifications for the City’s Raw Water Intake and Transmission Line Project; and reviewed background information on the project: he presented map showing City’s raw water intake system, the City currently operates 3 raw water intakes - the Red lake which is located on the river in East Grand Forks, MN; the Almonte intake which is located on the north side of the Lincoln Park Golf Course on the Red River; and the new Red River intake which is located southeast of the water plant on the MN side of the river. The City has considered replacement of the raw water intake system for number of years and was included in the City’s 1996 water system capital improvements plan for replacement in 2001 and 2005; that as a result of the flood of 1997 the City realized the intakes were highly vulnerable to damage (all 3 of the intakes sustained some damage, some severe) and there are system deficiencies with the intakes - aging infrastructure (2 constructed in 1930’s and new intake in 1967); most have decreasing liability, limited capacity, a lack of transmission line redundancy for the intake to the plant; limited seasonal access because located so close to the river during spring and summer floods and lose access to these intakes; all 3 are on the wet side of the proposed dike project. He stated that the City initiated this project in May of 1998, two primary phases (prelim. and final design, bidding and const. phase) and are currently MINUTES/PUBLIC SERIVE - Page 7 finishing the preliminary design and moving into final design. Prelim. eng. initiated in August, 1998 and in March of 2000, following engineering, neighborhood meetings, presentations to this committee and council, they presented prelim. design submittal No. 1 to the committee which contained 16 issue memos and 19 attachments so substantial document which included project objectives. He stated that was converted into a facility plan report and presented to the committee on April 24, and that facility plan report was prepared for funding agency requirements which is the Drinking Water State Revolving Loan Fund Program which is being looked at for this project and was forwarded to the ND Department of Health on May 8, 2000. He stated the first portion of the project they would be constructing is 60 ft. inside diameter concrete case with a finished floor elevation at 65 ft below existing grade and look at constructing on the dry side of the dike; once the caisson is installed they would looking at installing a total of 4 30” steel raw water transmission pipelines, two to the Red Lake River that are 2500 ft. long and 2 to the Red River that are approx. 1600 ft. in length and that’s the portion of the contract that includes the horizontal directional drilling, it’s technology that’s trenchless, newer technology for pipelines of this size. He stated they would be tying in the two pipelines to the Red Lake River to the existing Red Lake River inlet assemblies (installed in 1994) and two new Red River inlet assemblies and connected to the two new Red River transmission lines; once that portion of the project is completed they would be constructing a two-story pumphouse above that caisson and critical systems associated with the pumphouse (pumping system, elec. gear and emergency generator) will be located on the second floor and second floor elevation is 3 ft. higher than the proposed dike elevation. Once the pumphouse constructed would be installing 2 30” pressure transmission lines from the pumphouse and connecting to the raw water lines around the water plant to supply that water to the plant. Mr. Gerszewski stated that the application of the technology to this particular project is fairly complex and are looking for contractors that have done pipelines with large enough diameter which is 30” and also the lengths they are looking at because they have to have the right equipment in order to be able to be allowed to bid on the project. Mr. Gerszewski stated that the proposed project is divided into 2 bid packages - Bid #1 includes caissons, transmission lines and river inlets - bidding in March 2001 and construction take place from May 2001 to March 2003; Bid Pkg. #1 included pumphouse superstructure and pressure transmission lines to the plant, bid in February 2003 and constructed in May 2003 through October 2004. Mr. Grotte stated no opposition to putting it here and have been coordinating with levee work. Ballpark figure is approx. $18 mil and Mr. Grotte stated it is included as part of our cost share with the Corps and State Revolving Fund. Moved by Glassheim and Klave to approve the request. Motion carried. 6. Matter of plans and specifications: a) Relocate Sanitary Lift Station #1, Project 4809 - 8th and Almonte b) Relocate Sanitary Lift Station #5, Project 4810 - old Coke plant Tom Hanson, WFW, reported that both of these are planned to be a single bid for both MINUTES/PUBLIC SERVICE - Page 8 projects, projects quite similar to the ones they have done for L.S. 27 and others in the community; the billing treatment somewhat different as use precast conc. and made to look like a residential house in the neighborhood so it fits neighborhood well, pour concrete so it will look like lapsiding on a house, and one at Coke plant will have a brick poured into the concrete similar to what doing at the Englestad Arena. Moved by Glassheim and Hoff to approve plans and specifications. Motion carried. 7. Matter of change order, Baling Facility Structure, Project 5086. Held for 2 weeks. 8. Matter of resolution for State Revolving Loan Application, Wastewater Treatment Facility, Project #4371. Mr. Grotte reported that several years ago the City made decision to build wastewater treatment plant, est. cost at $13.6 mil, and applied for loan for that amount of money and after that the council agreed that they should increase the capacity of the plant to allow for future development for expanding industry or others to come into town, and increased plant by 25% in capacity and necessitated making another tank out there and other changes; that today project is $26 mil. He stated that when awarded bid it was understood had $13.6 mil loan and was agreed that when needed that additional money, would ask for another loan, and are there now; this resolution authorizes Mr. Schmisek to file an application to get the additional $12.4 mil, money at 3% interest vs. current market rate and significant savings for the City to be in this project, program has the money available, and has been taken into account in the rate study. Moved by Klave and Hoff to approve the resolution and authorize the appropriate officials to sign the resolution. Motion carried. 10. Matter of request for right turn lane on 32nd Avenue South. Steve Adams, Greenberg & Co., was present. Mr. Grasser reported this had been received approx. year ago, went to Planning & Zoning as site development plan, and DOT has control of the access and DOT asked City for comment and based on information at that time the City agreed provided that the developer pay the costs and maintenance; subsequent to that time we have had completion of the corridor study by MPO re. 32nd Ave. S. and with Columbia Road, also had the power mall development occur and that generated an additional traffic study, and as part of that process the City is putting in the traffic signals at 38th and at 34th Street on 32nd Avenue South, and that generated a concept report - that when they started comparing the concept report to this drawing, found out that the right turn lane from S. 34th Street extends to the point where the taper begins at point where the curve takes off on the road (private road), and when looked at that and corridor study, corridor study recommends keeping the accesses controlled and restricted on these roads for accident and capacity purposes. He stated they determined that it doesn’t appear to be a very safe alternative - that he met with Mr. Adams last week and not able to come up with anything that looked like it would meet everybody’s needs (shifting turn lane east, and doesn’t fit with property layout, and extends turn lane back where not very far from the traffic signals, etc.) MINUTES/PUBLIC SERVICE - Page 9 He stated that they have traffic signals at 31st and 34th and not much space between those signals. He stated they looked at it a year ago and looked okay based on information had at that time. Mr. Adams stated they wanted to know where they are going with this - did this a year ago and thought they had it in place, tried to get State approval and got to the point where they were willing to do something, then stated that the City won’t let you do that - that this can’t be the only situation like that and someone had to have designed one similar to this; has to be a solution to it and asked what can they do. He stated that to say no isn’t good option with what they have proposed out there; they need to know more options and design options to make it work. He asked if he had to go get design for review, time is critical for them, that they can’t market that project until he knows what they are doing. Mr. Vein stated they don’t have the staff to be able to give the expertise to design that, lot of things to consider up and down that whole corridor, have created a whole different traffic scenario out there, and committee has to be aware that individually is that each one of those makes sense but collectively having a problem, and every time add an extra point, slow down traffic and have impacts to the corridor; going to take a traffic consultant to do it, and we don’t have one to do it; and rely on expertise beyond what we can give you. He suggested that Mr. Adams get someone who’s qualified to look at this and know what impacts are going to be - both for 32nd Ave. S. corridor and for your property so plan this right. After further discussion it was moved by Klave and Hoff to deny request for the turn lane and retract with information that is in place to date. Motion carried. Mr. Grasser stated that in these type of things, need to develop policy issues when they may or may not approve them, have had several come up before, and another sitting on his desk, and if allow these there will be additional requests coming in. COMMITTEE HELD BRIEF RECESS Moved by Hoff and Glassheim to recess at 10:30 p.m.. Motion carried. The meeting reconvened appox. 5 minutes later. 9. Matter of railroad bridge, and attempt to set up internet site to market bridge. Mr. Hoff stated that taking the RR bridge out is moving forward quickly and late in the game to be doing much about this but people are coming to him and saying they don’t want to see the old RR bridge reduced to scrap iron, or if being taken down they want something nice to happen to the RR bridge, thinks need creative thinking, thinks need the internet, need little bit of marketing, little bit of pizzazz to sell the RR bridge, probably can’t do anything tonight, would like information - is it too late to go back on this contract.; what attempts have been made - that there must be someone who wants a unique antique RR bridge and need to find way to market it - Kreun stated that the Corps is in charge of that entity, they have bid it and have had pre-construction meetings. Mr. Grotte stated that the Corps and the contractor MINUTES/PUBLIC SERVICE - Page 10 have signed the contract. Hoff asked if there was a way to take the scrap iron from the contractor, to modify the contract but take possession of the bridge in deconstructed state and at such time as funding or somebody with vision or resources do something with it. Peg O’Leary, coordinator for the Historic Preservation Commission, stated that they fought to save the bridge and lost that battle, and questioned whether the contract is legitimate when our agreement with the Corps was predicated on cost estimates for removing it that were 500% off. Mr. Swanson stated that would have no bearing on the contract. She stated that they recognize that the contract is out. Mr. Grotte stated that they received letter from the Corps as to why they were so far off, one reason was that they had est. weight of bridge at 60 tons when it’s 350 tons. (and cost of scrap iron - 350 tons times $0.10 or $0.20/pound) and that there are more piles in the river than originally thought. Mr. Grasser stated that if trying to salvage in an historical manner, have to dismantle and cost would be higher. Cost comes into the overall cost share of the project. It was also noted that EGF built their floodwall to a particular height and if leave bridge in there and 6” backup, would they be able to protect to the level they figured, and those are considerations that have to be taken into consideration, Mr. Swanson stated that the contract can be terminated at a price, contractor would have claims for lost profits on demolition and removal, and lost profit on sale of scrap iron. He stated that the R/W documents and other authorizations for the Corps were signed in May or June, and that’s what allowed them to go ahead with bid advertising and that would be another damage that contractor could require to be paid - it goes back not just to when the bids were opened and awarded but prior to that. He stated that if the contractor is willing for a price, could strike a deal with the contractor, that doesn’t solve what you would do with the bridge or what Corps would require you to do. Hoff stated that the scrap metal from the bridge is still the bridge and if take the scrap metal and do something special with it, then we have not lost the bridge. Ms. O’Leary stated that the bridge is historic because of where it is and what it is, history of transportation in the community and beyond that don’t have a position on it. Moved by Glassheim and Hoff to receive and file. Motion carried. 11. Matter of Plans and Specifications for various projects: a) Proj. 5142, Repair Lagoon Outfalls Mr. Hanson stated that 3 miles north of Gateway Drive the 54” pipe which discharges the treated wastewater from the lagoons into the Red River, there’s been a slip plain in there and they continue to have failures in the pipe, coming apart; will replace that pipe with high density polyethylene and put into a manhole and put extended riprap drainage structure back farther to dissipate that energy and eliminate potential of that pulling apart. Moved by Klave and Glassheim to approve plans and specifications and authorize call for bids. Motion carried. b) Proj. 4974, Bikepath on 17th Ave. S. from 25th to 35th St. MINUTES/PUBLIC SERVICE - Page 11 Steve Grable, Ulteig Engineers, and Sherry Grable, presented plans for the 17th - Avenue bikepath - that bikepath starts by Oddesy Circle and tying into the path that extends farther to the west along 17th Avenue, runs on north side and crosses at 34th St. and runs along south side past the School, across 29th, across Columbia Road and terminates at 25th Street; that they had an extensive public process with this, very strong support from the general public for this path; the cost of the path is $187,000 with 80% federally funded, that they met with Engineering and DOT staff last week and reviewed plans and specs. with them and are addressing their comments, and looking for a bid in early November. He stated there is sidewalk on the other side of 17th Ave. S. that has been planned for those areas and some filled in with new sidewalk. Mr. Grasser stated they are putting in an asphalt path along the Medvue area with local dollars. Mr. Grable stated this will be a 10’ wide concrete path, 5” thick. Moved by Klave and Glassheim to approve plans and specs. and authorize call for bids. Motion carried. (This will be a 2001 construction project with late bid date) 12. Matter of consideration of construction bids for Proj. 5148, Intersection Improvements at 32nd Avenue/S. 34th Street and at 32nd Ave. S/S. 38th Street.______________________ Mr. Grasser stated they would like to hold at this time, that they had incorrect item on the bid tab sheet, talked with Mr. Swanson, and try to get an alternate bid on that before make bid results public on the unit price, and use that to make selection of low bidder; will bring back in 2 weeks. Mr. Swanson stated this is a creative solution to a problem that may or may not work. 13. Matter of Change Orders for various projects: a) Proj. 5073, Watermain on Columbia Road from University Ave. to Gateway Drive, C.O. #1 C.Vein, Advanced Engineering, reviewed change order which involves the changing of a street pavement section to a non-reinforced 8” concrete section, involves seeding along rugby field rather than sodding to match existing turf, and allows to put this into the next pay estimate, credit on the change order is decrease of $17,950.00, Wagner Construction, Inc., contractor. Moved by Klave and Glassheim to approve the change order. Motion carried. Informational Items: 14. Matter of stockpiling clay at the Campbell property. Mr. Grasser reported that this site was purchased by the City several years ago, located east of Simplot and west of Columbia Road by the Simplot lagoons, police impound built on part of this property - that as part of the flood mitigation monies using CDBG funds, prestock piling some flood fighting material out there in several locations, that site dried out where can get the dirt out of there and have it in a usable condition, and make committee aware and is part of the flood mitigation process. Info. 15. Matter of temporary traffic signals at 42nd Street and DeMers Avenue. Mr. Grasser stated that when the 42nd Street project was bid it was unclear that the contractor had various windows he had to meet in the construction schedule and unclear how MINUTES/PUBLIC SERVICE - Page 12 they would come together - that the section from Gateway Drive on 42nd from DeMers to University will be open and available about the middle of September and to make fully functional that there would be need for temporary traffic signals at DeMers and 42nd , permanent signals are scheduled to go in the end of October, but significant risk that the equipment won’t get here on time, talked to the University and they feel it would be valuable to have that intersection open to increase their accessibility to the campus with Homecoming week, etc. coming in early October; cost of temporary signals is $11,200 and think valuable to the traveling public to reduce accidents would be worthwhile to install, and recommending that committee give preliminary approval to proceed on that, will bring change order in at the next meeting but need to be moving on it now. Signals will be salvaged when the project is done. It was moved by Klave and Glassheim to move this item from an informational item to an action item. Motion carried. It was moved by Glassheim and Klave to authorize installation of temporary traffic signals at a cost not to exceed $11,300. Motion carried. 16. Matter of curbside grass pickup and additional refuse pickup. Dick Newman reported that 10 months they promoted 5 people from their collection forces to the baling facility and with that had an opening left in the sanitation department for 3 personnel which they haven’t been allowed to fill - have tried to fill it with part-time people but no response for part-time work, getting close to school and losing some of summer help and need to cut services somewhere and until they get done with the sampling of the residents to find out what kind of service they want and felt best way to do this was to discontinue the yard waste curbside collection, that there isn’t a lot of yard waste and residents have option of putting yard waste at compost collection site (probably find in containers) but keeping work forces down will start advertising next week that beginning September 1 will discontinue curbside collection of yard waste. It was noted that they have the one-armed garbage truck picking up garbage cans, another truck picking up grass and third truck picking up debris - and getting trucks following one another and anybody who is capable of mowing the lawn and bagging it can haul it to a compost site. It was noted that there are 8 or 9 compost sites and location are listed in the trash manual and sometimes list on waterbill. Klave stated he would rather see additional refuse pickup stopped. There was some discussion re. wages for part-time people; $9.00/hour for 2 months work, no benefits - Mr. Newman stated people who called wanted full-time jobs. Mr. Newman stated that before they went to the automated sideload truck the garage trucks were picking up anything and everything, and when went to automated sideload trucks they were directed to provide the same basic service that they had before, so they sent around an extra truck to pick up the extra items that they didn’t want in the garbage; that this is a transition for us that we do need to look at more economical ways to provide that same service if want to continue to provide it, or to start charging for that service, and that’s a MINUTES/PUBLIC SERVICE - Page 13 determination that the council has to make, that if they don’t provide some type of service and make it economical enough will have same problem all over town as have at 47th and Cherry. He stated that after September 1 will not provide curbside collection of yardwaste (cutting off 30 days short). Glassheim left meeting. Kreun asked that Engineering send a letter to President Kupchella indicating that they are working on projects as fast as can to get out of the University area. Hoff stated that he insist that we have Robert’s Rules here, and without Robert’s Rules he will not have a chance to speak, it was important that the meeting be properly adjourned; and asked that the record reflect that Mr. Glassheim left prior to the adjournment of the meeting. It was moved by Hoff and Klave to adjourn; meeting adjourned at 11:35 p.m. Alice Fontaine, City Clerk Dated 8/15/00.