Committee Minutes

PENSION AND INSURANCE COMMITTEE MINUTES
Tuesday, September 10, 2003
Council Chambers

The meeting was called to order at 3:30 p.m.

Committee Members Present: Richard Duquette (Mayor’s Designee)(joined meeting
in progress, Gerald Hamerlik, Vince Liddy, Maureen Storstad.
Committee Members Absent:
Staff Members: John Schmisek

Hamerlik announced that if anyone wishes to speak to any issue to please do so
before the vote is taken on that item by asking to be recognized by the chair,
coming to the front podium, and giving their name and address for the record.

Matter of approval of minutes from the June 24, 2003 meeting.

Motion to approve the mintues by Liddy, second Storstad. Aye: All. Motion
carried.

Matter of Presentation by Retirement Working Group.

Gary Goetz, Wastewater Superintendent, gave a brief review of how the
Retirement Working Group was formed. Mike Shea, Environmental Coordinator,
stated that the committee had on their desks a copy of a draft Request for
Proposal that had been developed by the working group. He stated that their
intent was to receive approval from the pension and insurance committee and
city council to conduct the Request for Proposal, evaluate proposals received,
and seek final approval for this plan to be offered to employees by the
successful bidding vendor.

Hamerlik stated that the ultimate approval to offer the plan would have to come
from Council and would go through the Pension Committee and then on to
Committee of the Whole. Shea stated that he would like to see the Retirement
Working Group involved in the review and evaluation of the proposals and they
could then bring the item back to Pension committee. He stated that the group
had met with Schmisek and Duquette to review the plan and that they were not
sure what the next step is.

Schmisek stated that the request for proposals will be distributed, after
review of the draft document by appropriate staff. Once the proposals are
received a group will need to review them and then bring recommendations back
to this committee and then to Committee of the Whole and City Council.

(Duquette arrives.)

Motion by Liddy, second by Storstad, to recommend to City Council that a
Request for Proposal be sent out soliciting proposals to provide a Post
Employment Health Savings Plan for city employees. Aye: All. Motion carried.

Matter of Discussion of Ordinance Defining Voting Requirements for Pension and
Insurance Committee.

Hamerlik stated that when the Council was downsized to seven members the
Pension and Insurance Committee had also been downsized from seven members to
five members. Hamerlik read Ordinance 3937, drawing attention to the last
sentence where it states that a minimum of four (4) affirmative votes are
needed to approve an item. He asked whether there was any wish by the
committee to make a change in this sentence, as all other standing committees
move items on by a simple majority vote. The group discussed potential
conflict, in that there are only three members required by ordinance for a
quorum to conduct business, but that the sentence in question seemed to not
allow action to be taken as it required a higher number of votes.

Motion by Duquette, second by Liddy, to recommend that Council approve an
ordinance change to amend Section 7-0101(4) of the Grand Forks City Code to
eliminate the last sentence, subject to review by the City Attorney. Aye: All.
Motion Carried.

Meeting adjourned 3:45 p.m.

Respectfully submitted,



John M. Schmisek, CPA
Director of Finance and Administrative Services