Council Minutes
17035
June 5, 2000
PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF GRAND FORKS, NORTH DAKOTA
June 5, 2000
The city council of the city of Grand Forks, North Dakota met in its regular session in the council chambers in City Hall on Monday, June 5, 2000 at the hour of 7:30 o’clock p.m. with Mayor Owens presiding. Present at roll call were Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; absent: Council Member Lucke - 1.
Mayor Owens announced that anyone wishing to speak to any item may do so by being recognized prior to a vote being taken on the matter.
RECOGNITION OF FORMER MAYOR HUGO MAGNUSON
ON HIS 100TH BIRTHDAY
Mayor Owens called on past mayor and respected citizen Hugo Magnuson and stated that she and the city council wanted to honor Mr. Magnuson on his 100th birthday and presented a key to the City of Grand Forks in appreciation of his strong ethical leadership and dedicated services to the citizens of Grand Forks.
FLOOD REPORT
Ken Vein, city engineer, reported that copies of the flood report dated June 5, 2000 had been distributed to the council members and that under Technical Work Update that work will begin this week on the Riverside Dam with hopes of getting that completed this year; that the south portion of the School maintenance building on North 3rd Street is scheduled for demolition this week. He stated that under the FEMA Remapping Update the City was informed that FEMA working with the Corps of Engineers that our project is being fast-tracked and the Corps recently released a copy of the hydrologic analyses and they want review of it and have six-months comment period and may be coming back to the committee and council to ask for some additional assistance in doing a review by a consultant that may be more experienced than City staff as it is very important and they are looking at a 1.4 ft. increase in our 100-year floodplain and having that implemented sooner rather than later will have a significant impact for us and need to make sure that what they are doing is accurate and depicts what our true needs really are. He stated they are planning a meeting with FEMA and Corps representatives within a month. He stated that acquisitions are taking place and proceeding with the acquisition of the properties and structures that will be in the 2001 construction process and the City is also accepting bids on some of the homes that are either on the wet or dry-side of the proposed dike, that there are 9 of those that are out at this time. He stated that under the Greenway - the governance is scheduled for first reading for tonight, that concept had already been approved and are also going to proceed with bids tonight for some of the mowing and maintenance that are occurring. He stated there are a number of greenway organizations that are acknowledged and the Downtown Informational session which is scheduled for Thursday. The questions was asked whether FEMA is taking into consideration the measures that the City has put in for flood protection since the 1997 flood, and Mr. Vein stated they will not consider that, but staff will make every attempt to convince them that’s what should be considered, that we are better protected today than we were although we still need a permanent levee or protection system in place but to date that has not made any difference. Mr. Vein stated that he has copies of the report available in his office. Information.
APPROVE MINUTES
Typewritten copies of the minutes of the regular and adjourned of the city council meetings held on April
17, May 1 and 15, 2000 were presented and read. It was moved by Council Member Bouley and seconded by Council Member Polovitz that these minutes be approved as read. Carried 13 votes affirmative.
ADOPT ORDINANCE NO. 3850, AMENDING STREET AND
HIGHWAY PLAN TO INCLUDE PUBLIC R/W SHOWN AS
DEDICATED ON THE PLAT OF MATEJCEK’S FIRST
SUBDIVISION
An ordinance entitled “An ordinance to amend the Street and Highway Plan of the city of Grand Forks, North Dakota, to include the public rights of way shown as dedicated on the plat of Matejcek’s First Subdivision to the city of Grand Forks, North Dakota”, which had been introduced and passed on its first reading on May 15, 2000, was presented and read for consideration on second reading and final passage.
The city auditor reported that the required legal notice had been published calling for a public hearing to be held on this matter this evening and further that to date no protests or grievances had been filed with his office.
Mayor Owens called for the public hearing. There were no comments and the public hearing was closed.
Upon call for the question of adoption of this ordinance and upon roll call vote, the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the ordinance adopted.
ADOPT ORDINANCE NO. 3851 RELATING TO THE
EVENTS CENTER COMMISSION
An ordinance entitled “An ordinance enacting Article 2 of Chapter XXIV of the Grand Forks City Code relating to the Events Center Commission”, which had been introduced and passed on its first reading on May 15, 2000, was presented and read for consideration on second reading and final passage.
Mayor Owens called on the audience to see if there was anyone present who had comments to make on this matter. There were none.
Upon call for the question of adoption of this ordinance and upon roll call vote, the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the ordinance adopted.
CLOSE PUBLIC COMMENT PERIOD, HOLD PUBLIC
HEARING AND APPROVE ANNUAL REPORTS.
The city auditor presented the matter of the public comment period, the Consolidated Plan and 2000 Annual Action Plan which includes the funding recommendations for CDBG and approval of the Plan.
Mayor Owens called for the public hearing on the matter of the Consolidated Plan and 2000 Annual Action Plan, there were no comments and the public hearing was closed.
Committee No. 4, Urban Development, reported having considered the matter of the Consolidated Plan and 2000 Annual Action Plan, and recommended the Consolidated Plan and 2000 Annual Action Plan for
approval.
It was moved by Council Member Beyer and seconded by Council Member Polovitz that this recommendation be and is hereby approved. Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.
HOLD PUBLIC HEARING ON ESTABLISHING RENAISSANCE
ZONE
The city auditor reported that the city council had set a public hearing for this evening for the establishing of a renaissance zone.
Mayor Owens called for the public hearing on the establishing of a renaissance zone; there were no comments and the hearing was closed.
The Joint Committee of Finance and Urban Development reported having considered the matter of the renaissance zone - boundary, and recommended to accept the revised boundary map with Block 23 added back in and an amendment to substitute Block 23 for Block 2.
The Joint Committee of Finance and Urban Development reported having considered the matter of the renaissance zone - management of the Renaissance Zone, and recommended approval of Option 1 with one council person and one additional person, both at large and to delete the requirement that the council person be from Ward 3.
The Joint Committee of Finance and Urban Development reported having considered the matter of the renaissance zone - business recruitment, and recommended approval of the business recruitment section.
The Joint Committee of Finance and Urban Development reported having considered the matter of the renaissance zone - assurance that property investments are completed, and recommended approval of the concept of assurance of property investment completion.
The Joint Committee of Finance and Urban Development reported having considered the matter of the renaissance zone - ownership restructuring, and recommended approval of the ownership restructuring as set out in the document.
The Joint Committee of Finance and Urban Development reported having considered the matter of the renaissance zone, and recommended approval of the Renaissance Zone Development Plan as amended to city council.
It was moved by Council Member Beyer and seconded by Council Member Hamerlik that these recommendations be and are hereby approved.
Dennis Potter, City Planner, reported that as part of the approval process that came out of the joint committee the staff was asked to clarify two items in the Renaissance Zone Development Plan - the language on page 15 which deals with the retention of investors and there is a supplemental memo that deals with that item including substitute language that the staff would recommend be placed in the Renaissance Zone Development Plan before you take your final vote on approval. He stated there was a question of a policy on property tax exemption on page 17 and staff was asked to reassess that and are recommending two action items as part of the approval process: 1) to remove the property tax exemption policy from the Renaissance Zone Development Plan, and that the staff finds that it would be better to have the city council establish a Renaissance Zone property tax exemption separate from the approval process. He stated that the second item is on the proposed renaissance zone property tax exemption policy for consideration assuming they accept the motion to strike what’s in the Plan and consider this after your approval of the Renaissance Zone Plan.
Mr. Potter stated that the staff recommendation would be that on page 15 of the document that you would substitute the language that’s in the memo he presented this evening, and that you would strike from the document the text of the property tax exemption; and with that would recommend approval concurrent with what the committee had recommended.
It was moved by Council Member Carpenter to amend the Renaissance Zone Development Plan by deleting the current language regarding retention of investors and substituting the staff recommendation, and also deleting the language for the property tax exemption policy and including staff recommendation.
Council Member Glassheim seconded the motion. Carried 13 votes affirmative.
Upon call for the question to approve the entire document, as amended, the motion carried 13 votes affirmative.
It was moved by Council Member Carpenter and seconded by Council Member Klave to adopt the property tax exemption policy.
It was moved by Council Member Babinchak and seconded by Council Member Beyer to amend the motion that the language in 3 b) would be for up to 50% of investment, for up to 40%, for up to 30%, for up to 20%, for up to 10%, and that in 3 c) 100% property tax exemption for up to five years. Upon call for the question and upon voice vote, the motion carried 13 votes affirmative.
Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.
APPROVE APPLICATION FOR MOVING PERMIT TO
MOVE BUILDING TO ULLAND PARK FOLLOWING
PUBLIC HEARING
The city auditor reported that the notice of public hearing on the application by the Grand Forks Park District to move a cold storage maintenance building from the Lincoln Park Golf Course to Ulland Park, had been published and posted as required.
Mayor Owens called upon the audience to see if there was anyone present who had comments to make on this matter. There were none.
Committee No. 3, Public Service, reported having considered the matter of application for moving permit by the Park District to move a building from Lincoln Park Golf Course to Ulland Park (cold storage maintenance building), and recommended to approve the application for permit subject to the public hearing.
It was moved by Council Member Klave and seconded by Council Member Hafner that this recommendation be and is hereby approved, and further that the Park District be and is hereby authorized to move the building subject to meeting conditions established. Carried 13 votes affirmative.
APPROVE APPLICATION FOR MOVING PERMIT TO
MOVE BUILDING TO 5174 ELLA CIRCLE FOLLOWING
PUBLIC HEARING
The city auditor reported that the notice of public hearing on the application by Ryan Grinde to move a building from Crookston, MN to 5174 Ella Circle to be used as a storage shed, had been published and posted as required.
Mayor Owens called upon the audience to see if there was anyone present who had comments to make on this matter. There were none.
Committee No. 3, Public Service, reported having considered the matter of application for moving permit by Ryan Grinde to move building from Crookston, MN to 5174 Ella circle (storage shed), and recommended to approve the application for permit subject to public hearing.
It was moved by Council Member Klave and seconded by Council Member Hafner that this recommendation be and is hereby approved and further that Mr. Grinde be and is hereby authorized to move the building subject to meeting conditions established. Carried 13 votes affirmative.
APPROVE APPLICATION FOR MOVING PERMIT TO
MOVE BUILDING TO 311 NORTH 4TH STREET FOLLOWING
PUBLIC HEARING
The city auditor reported that the notice of public hearing on the application by Terry D. Anderson to move a building from 1816 North 4th Street to 311 North 4th street to be used as a garage, had been published and posted as required.
Mayor Owens called upon the audience to see if there was anyone present who had comments to make on this matter. There were none.
Committee No. 3, Public Service, reported having considered the matter of application for moving permit by Terry D. Anderson to move building from 1816 North 4th Street to 311 North 4th street to be used as a garage, and recommended that the application for permit be approved contingent upon the public hearing.
It was moved by Council Member Klave and seconded by Council Member Hafner that this recommendation be and is hereby approved, and further that Mr. Anderson be and is hereby authorized to move the building subject to meeting conditions established. Carried 13 votes affirmative.
APPROVE CHANGE IN ELECTION OFFICIAL FOR
JUNE 13 ELECTION
The city auditor reported that there was a change in the election official for Ward 1, Precinct 3 (Wilkerson Hall), Alice Moen, 815 Duke Drive, #134, to be appointed as inspector. It was moved by Council Member Martinson and seconded by Council Member Bakken that the change in officials be approved. Carried 13 votes affirmative.
REPORTS OF OFFICERS
The city auditor’s statements of changes in cash balances as of December 31, 1999, January 31, 2000, February 29, 2000, March 31, 2000, and April 30, 2000 were presented and read. It was moved by Council Member Hafner and seconded by Council Member Klave that these reports be and are hereby received and filed. Carried 13 votes affirmative.
The city auditor’s statement of investment activity for the period ending May 31, 2000, was presented and read. It was moved by Council Member Carpenter and seconded by Council Member Babinchak that this report be and is hereby received and filed. Carried 13 votes affirmative.
APPROVE BILLS
Vendor Payment Listing No. 00-09, dated June 5, 2000, and totaling $1,811,379.53, all having been audited by the city auditor for payment in accordance with regulations, was presented and read.
It was moved by Council Member Bakken and seconded by Council Member Beyer that these bills be allowed and that the city auditor be authorized to issue warrants in payment of the same. Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried and the bills ordered paid.
REFER ITEMS BACK TO COMMITTEE
Mayor Owens asked if there were any items/reports that should be referred back to committee.
Council Members Babinchak and Brooks asked that the request from the Forks Area Sports Assn. (FASA) for contribution for facilitating and promoting sports development be referred back to committee for further consideration.
Council Members Beyer and Martinson asked that the request for stop sign at 24th Street and 8th Avenue North be referred back to committee for further consideration.
The items were referred back as requested.
STATUS OF VOTING EQUIPMENT FOR COUNCIL
CHAMBERS
Committee No. 1, Finance, reported having considered the matter of status of voting equipment for council chambers, and recommended approval for more exploration with new RFP back at the next finance committee.
It was moved by Council Member Hamerlik and seconded by Council Member Brooks that this recommendation be and is hereby approved. Carried 13 votes affirmative.
APPROVE AGREEMENT WITH UNIVERSITY OF NORTH
DAKOTA AND HEALTH DEPRTMENT
Committee No. 2, Public Safety, reported having considered the matter of UND Family Practice Resident Agreement with Public Health for period July 1, 2000/June 30, 2001, and recommended to approve the agreement.
It was moved by Council Member Bouley and seconded by Council Member Bakken that this recommendation be and is hereby approved. Carried 13 votes affirmative.
APPROVE REQUEST FROM GREATER GRAND FORKS
SERTOMA CLUB FOR SITE FOR FIREWORKS DISPLAY
Committee No. 2, Public Safety, reported having considered the request from Greater Grand Forks Sertoma club for site for fireworks display, and recommended to approve the location for the fireworks display (on easement of a future road at 4000 South 20th Street, located north of the South Middle School) subject to review and approval of the city attorney, fire and police departments
It was moved by Council Member Bouley and seconded by Council Member Bakken that this recommendation be and is hereby approved. Carried 13 votes affirmative.
APPROVE BUDGET AMENDMENTS
A request for budget amendment by the Health Department in the amount of $1,405.00 to reflect revenue collected for food service class was presented and read.
A request for budget amendment by Community Initiative Program (Health Department) in the amount of $4,668.00, to reflect Immunization Conference Revenue fees, was presented and read.
A request for budget amendment by Municipal Court in the amount of $5,200.00 to cover contracted position, was presented and read.
It was moved by Council Member Bouley and seconded by Council Member Bakken that these budget amendments be approved. Carried 13 votes affirmative.
APPROVE USE OF PARKING LANE ON SOUTH 3RD
STREET DURING CONSTRUCTION OF TOWNSQUARE
Committee No. 2, Public Safety, reported having considered the matter of construction use of DeMers Avenue parking lane for Town Square, and recommended to approve area on South 3rd Street, location to be coordinated with police and fire departments and traffic engineer, for placement and extension of designated area during construction season, and residents and businesses to be notified.
It was moved by Council Member Bouley and seconded by Council Member Bakken that this recommendation be and is hereby approved. Carried 13 votes affirmative.
APPROVE REQUEST FOR CHANGING STOP SIGNS
AT 38TH STREET AND 24TH AVENUE SOUTH
Committee No. 2, Public Safety, reported having considered the matter of request for changing stop signs at 38th Street and 24th Avenue South, and recommended to authorize changing stop signs from 24th to 38th Street with signage installed (double stop sign - two-way stop for 90 days and then remove one stop sign).
It was moved by Council Member Bouley and seconded by Council Member Bakken that this recommendation be and is hereby approved. Carried 13 votes affirmative.
DECLARE TRUCK IN FIRE DEPARTMENT AS SURPLUS
Committee No. 2, Public Safety, reported having considered the matter of surplus property (1970 fire pumper) in the fire department, and recommended to declare this property as surplus and offer for sale.
It was moved by Council Member Bouley and seconded by Council Member Bakken that this recommendation be and is hereby approved. Carried 13 votes affirmative.
INTRODUCE ORDINANCE INCREASING TRAFFIC FINES
Committee No. 2, Public Safety, reported having considered the matter of increasing traffic fines to off-set retention of Community Service Bureau positions, and recommended the following changes: Speeding: 1-15 mph over limit and 16-20 over, increase of $20.00; Speeding: 21-25 and 26-35 increase of $30.00; and Speeding 36-45 over speed limit an increase of $50.00; increase of $30.00 in stop sign and stop light violations; miscellaneous traffic violations, $30.00 increase; miscellaneous equipment, $20.00 increase; and open container, increase of $30.00.
Committee No. 2, Public Safety, reported having considered the matter of increasing parking fines, and recommended to approve a $10.00 increase on parking violations.
It was moved by Council Member Bouley and seconded by Council Member Bakken that these recommendations be and are hereby approved.
Capt. Kjelstrom reviewed a summary of the ordinances listed and the change from the present to the recommended minimum penalty for traffic offenses and parking offenses: Document No. 7974.1 - Summary.
Council Member Hamerlik questioned whether the fines were dedicated to a specific purpose, that he has problem with dedicating taxes and dedicated fines. The city auditor reported that this recommendation came from the Budget Framework Committee and there was no designation of usage of these fines, the funding will go into the general fund of the city and if there is a request for officers, etc. that will come up during the budget process and comes back to council for review, but not a designation of these funds to the police department specifically, it is for use in the general fund. Council Member Hamerlik stated that at this time they were acting on fines and has nothing to do at this time with adding or continuing any of our current police officers, and it was noted that interpretation was correct.
Mr. Swanson stated that those fines for handicapped parking violations do have a portion of it that are committed or are allocated for handicapped activities, services and programs.
Council Member Hamerlik asked why the sale to minors for tobacco not considered changing to assess the person who sells the item rather than the owner of the company. Capt. Kjelstrom stated that in a recent survey and recent test that was done in Grand Forks, they had 100% compliance by those tested and they felt that the fine in place was adequate to get the business places to comply. Council Member Hamerlik stated that in other cities in ND they put some of the penalty on the seller as well as the owner of the business and that a joint responsibility is in order. It was noted that was not a part of the discussion by the committee at this time but would be placed on the agenda at a later date.
Mr. Swanson stated that on the last page of the handout from the police department that they are recommending an effective date for two components, that the reports out of the committee separate into traffic fines, parking fines and animal pickup, and his office would prefer that they combine these into either one ordinance or if separate effective dates, into two ordinances; that there is a publication requirement on an ordinance of this nature and also will allow reprinting of tickets and reestablishment of bond schedules, etc.. Capt. Kjelstrom stated the recommendation would be November 1 as the effective date.
It was moved by Council Member Hamerlik and seconded by Council Member Bakken to amend the motion for inauguration of fines for November 1, 2000. Carried 13 votes affirmative.
Upon call for the question on the original motion, as amended, and upon voice vote, the motion carried 13 votes affirmative.
Council Member Brooks introduced an ordinance entitled “An ordinance amending Section 8-1503 relating to penalties for specified traffic and motor vehicle offenses, Section 9-0503 relating to penalties for specified criminal offenses, and Section 11-0112 relating to the fee for impounding animals at large”,
which was presented, read and passed on its first reading.
INTRODUCE ORDINANCE RELATING TO INCREASING
ANIMAL PICKUP FEE
Committee No. 2, Public Safety, reported having considered the matter of the animal pickup fine increase from $20.00, and recommended to increase the animal pickup fee by $15.00.
It was moved by Council Member Bouley and seconded by Council Member Bakken that this recommendation be and is hereby approved. Carried 12 votes affirmative; Council Member Lunak voted against the motion.
Council Member Bakken introduced ordinance included with above ordinance.
APPROVE ACCEPTANCE OF BIKEWAY EASEMENT IN
BIRKHOLZ’ 6TH ADDITION
Committee No. 3, Public Service, reported having considered the matter of bikeway easement adjacent to the English Coulee in Birkholz 6th Addition, and recommended to approve acceptance of the easement.
It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Carried 13 votes affirmative.
AUTHORIZE ENTERING INTO AGREEMENT FOR
PROJECT NO. 5042, 7 MG RESERVOIR IMPROVEMENTS
Committee No. 3, Public Service, reported having considered the matter of engineering services agreement, Schupack Suarez Engineers, Inc., 7 mg reservoir improvements, Project No. 5042, and recommended to authorize entering into an agreement with Schupack Suarez Engineers, Inc. for design work in an amount not to exceed $19,000.
It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.
APPROVE PUBLIC OPERATION OF WASTEWATER
PLANT, PROJECT NO. 5014
Committee No. 3, Public Service, reported having considered the matter of public vs. private operations, Wastewater Treatment Plant, Project No. 5014, and recommended that we operate the wastewater treatment plant publicly.
It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Carried 13 votes affirmative.
APPROVE CHANGE ORDER, PROJECT NO. 4648.1
Committee No. 3, Public Service, reported having considered the matter of Change Order No. 1, Swanberg Construction, Inc., Distribution System Tie-Back, Project No. 4648.1, in the amount of $54,263.00, and recommended to approve the change order.
It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.
AUTHORIZE ENTERING INTO CONTRACT TO COMPLETE
WATER TREATMENT PLANT CONTROL SYSTEM
Committee No. 3, Public Service, reported having considered the matter of water treatment plant control system, and recommended to authorize entering into a contract with Instrument Control System to complete the controls and automation at the Grand Forks Water Treatment Plant in an amount not to exceed $55,920.00.
It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. . Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.
APPROVE BIDS FOR EQUIPMENT
Committee No. 3, Public Service, reported having considered the matter of bids for front load packers, and recommended to approve award of bid to Sanitation Products in the amount of $124,316.00.
Committee No. 3, Public Service, reported having considered the matter of bids for side load packers, and recommended to approve award of the low bid to Sanitation products in the amount of $55,581.00 and to purchase spare parts within the budget.
Committee No. 3, Public Service, reported having considered the matter of bids for skidsteer loaders, and recommended to approve award to low bidder, Bobcat of Grand Forks, for 2 loaders, plus options as follows: concrete breaker, industrial grapple with a fork rather than a bucket, 2 utility grapples and a snow blower, at a total price of $59,720.22; that funding is as follows: $30,000 from bale fill budget, $15,217 from Sanitation budget, $8,503 from Highway Users, and $6,000 from Bikeway Fund.
Committee no. 3, Public Service, reported having considered the matter of bids for new class 8 highway tractor, and recommended authorization for two new highway tractors with spare parts at $63,859.00 each.
Committee No. 3, Public Service, reported having considered the matter of bids for used class 8 highway tractor, and recommended to reject bid for the used highway tractor.
Committee No. 3, Public Service, reported having considered the matter of bids for used force feed loader, ABM Equipment & Supply, Inc., $75,275.00, and recommended to approve award of bid as submitted.
It was moved by Council Member Klave and seconded by Council Member Lunak to approve award of bids as submitted, including rejection of the bid for used highway tractor, and authorization for 2 new highway tractors with spare parts, number to follow prior to council meeting. . Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.
ACCEPT BID FOR FLOOR SWEEPER
Committee No. 3, Public Service, reported having considered the matter of bids for floor sweeper, and recommended to accept the bid from Tennant Company in the amount of $20,964.65.
It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.
ACCEPT BID FOR PLOTTER FOR ENGINEERING
Committee No. 3, Public Service, reported having considered the matter of bids for plotter for engineering, and recommended to accept the bid of Computerland in the amount of $12,052.08 and to reject the bid of Engineering Repro Systems as it did not meet bid specifications.
It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.
CREATE POLICY RE. UPGRADES TO CITY PROJECTS
WITH EXCEPTION FOR STREET LIGHTING PROJECT NO.
5156, DISTRICT NO. 135
Committee No. 3, Public Service, reported having considered the matter of creating special assessment district for Project No. 5156, District No. 135, street lights in Kannowski Addition, and recommended to create a policy that any upgrades on street lighting, and/or pavement and/or utilities, the additional cost above and beyond standard practices of the City of Grand Forks, the additional cost would be paid 100% by the developer with exception to the policy and special assess 100% of the street lighting cost to this project (No. 5156).
It was moved by Council Member Klave and seconded by Council Member Hafner that this recommendation be and is hereby approved. Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.
APPROVE PROJECT CONCEPT REPORT FOR PROJECT
NO. 5089, PAVING NORTH WASHINGTON STREET
Committee No. 3, Public Service, reported having considered the matter of Project Concept Report for Project No. 5089, paving North Washington Street from 8th Avenue to Gateway Drive, and recommended approval of the final concept report for Project No. 5089.
It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Upon roll call the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.
APPROVE PLANS AND SPECIFICATIONS FOR PROJECT
NO. 5173, TEMPORARY PAVING ON NORTH 48TH STREET
Committee No. 3, Public Service, reported having considered the matter of plans and specifications for Project No. 5173, temporary paving North 48th Street from Gateway Drive to Strata Park, and recommended to approve the plans and specifications and authorize call for bids.
It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Carried 13 votes affirmative.
ADOPT RESOLUTION APPROVING PLANS AND
SPECIFICATIONS AND ADVERTISEMENT FOR BIDS,
PROJECT NO. 5155, STREET LIGHTING DISTRICT 134
The city engineer’s estimate of total cost of the construction of street lighting on street lights on Rivers Edge Phase II in the amount of $5,418.00, was presented and read.
Committee No. 3, Public Service, reported having considered the matter of plans and specifications for Project No. 5155, District No. 134, street lights on Rivers Edge Phase II, and recommended to pass a resolution approving the plans and specifications for this construction and further that the city auditor be directed to advertise for bids on the project.
It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Carried 13 votes affirmative.
Council Member Klave introduced the following resolution which was presented and read: Document No. 7975 - Resolution.
It was moved by Council Member Klave and seconded by Council Member Lunak that this resolution be and is hereby adopted. Carried 13 votes affirmative.
ADOPT RESOLUTION APPROVING PLANS AND
SPECIFICATIONS AND ADVERTISEMENT FOR BIDS,
PROJECT NO. 5154, STREET LIGHTING DISTRICT 133
The city engineer’s estimate of total cost of the construction of street lighting on street lights in Country View 1st Addition in the amount of $14,673.75, was presented and read.
Committee No. 3, Public Service, reported having considered the matter of plans and specifications for Project No. 5154, District No. 133, street lights in Country View 1st Addition, and recommended to pass a resolution approving the plans and specifications for this construction and further that the city auditor be directed to advertise for bids on the project.
It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Carried 13 votes affirmative.
Council Member Klave introduced the following resolution which was presented and read: Document No. 7976 - Resolution.
It was moved by Council Member Klave and seconded by Council Member Lunak that this resolution be and is hereby adopted. Carried 13 votes affirmative.
RECEIVE TABULATION OF BIDS, ESTIMATE OF TOTAL
COST AND CONCUR WITH ND DOT IN AWARD OF BIDS
FOR PAVING PROJECT NO. 5048, PHASE 2, STATE PROJECT
NO. U-CMU-6-986(058)061
Committee No. 3, Public Service, reported having considered the matter of consideration of construction bids for Project No. 5048, District No. 563, paving 42nd Street, Phase II, from University Avenue to 29th Avenue South, 17th Avenue South from 35th to 42nd Street, and 11th Avenue South from 40th to 42nd Street, and recommended to accept he low bid of Strata corporation in the amount of $2,737,917.28 - (Document No. 7977 - Tabulation of Bids)
It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Carried 13 votes affirmative.
Council Member Klave introduced the following resolution which was presented and read: Document No. 7978 - Resolution.
It was moved by Council Member Klave and seconded by Council Member Lunak that this resolution be and is hereby adopted. Upon roll call the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.
APPROVE CHANGE ORDER, PROJECT NO. 4225.1,
PAVING SOUTH WASHINGTON STREET
Committee No. 3, Public Service, reported having considered the matter of change order for Project No. 4225.1, paving South Washington Street from Hammerling to 26th Avenue south, Change Order No. 11, and recommended to approve Change Order No. 11 for Strata Corporation in the amount of $900.00.
It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Upon roll call the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.
APPROVE CHANGE ORDERS FOR PROJECT NO. 4655.1,
PAVING PORTION OF SOUTH WASHINGTON STREET
Committee No. 3, Public Service, reported having considered the matter of change order for Project No. 4655.1, paving South Washington Street from 26th to 34th Avenue South, Change Order No. 4, and recommended to approve Change Order No. 4 for Strata Corporation in the amount of $86,010.