Committee Minutes

-MINUTES/PUBLIC SAFETY COMMITTEE
Monday, April 10, 2000 - 4:30 p.m.__________

Members present: Bakken, Bouley, Martinson.

1. Matter of dedication of County Office Building, 104 S. 4th Street - blocking of streets.
Mike Fonder, Sheriff’s Office, stated that on April 19 the County Office Building will be officially dedicated and requested the blocking of the street in front of their building between Bruce and Kittson Avenues to allow for dedication ceremony to take place; and asked for the closure of South 4th Street and prohibition of vehicular parking between Bruce and Kittson from 9:00 a.m. to 4:00 p.m. (and that barricades be placed at Kittson and Bruce and no parking signs on both sides of the street from night before or early morning hours). He stated that the speakers will be under the canopy on the front of the building and people attending ceremony in the public street area. He stated they will have some delegates from the City, County and State and also some Federal officials will also be here for the ceremony. Reps. of police and fire departments stated they had no problems with street closure. Moved by Martinson and Bouley to approve the closure of South 4th Street and prohibition of parking between Kittson and Bruce Avenues from 9:00 a.m. to 4:00 p.m. Motion carried.

2. Application by RC Speedway GF, Inc. dba River Cities Speedway, for renewal of Fairgrounds Beer/Wine license---__________________________________________
The application had been approved by the police, city attorney, fire and health departments. Moved by Bouley and Martinson for approval of the license contingent upon approval by various departments. Motion carried.

3. Request for parades/walkathons:
a) March of Dimes WalkAmerica - April 29
b) Women’s Pregnancy Center Walkathon - May 20
Chief O’Neill and Lt. Mike Kirby stated they had no concerns with either event.. Martinson and Bouley moved the approval of the walkathons for both agencies. Motion carried. (Comm. only)

4. Requests for variance to the noise ordinance:
a) Alpha Tau Omega, 3000 University Avenue, May 6 from 5:30 p.m. to 1:00 a.m.
This item was pulled.

b) Walsh Hall Government (Walsh Stock) - April 28 (request approved - change hours from
7:00-10:00 p.m. to 5:00-9:00 p.m.)
Committee stated they had no problems with changing hours. Moved by Bouley and Martinson to approve the change in hours. Motion carried. (Comm.only)

5. Request by The Edge, 10 N. 3rd Street, to hold downtown street dances on April 28 and on April 29 and to block streets (portions of DeMers Avenue and North 3rd Street).____
Eric Boughman, 12 N. 3rd Street, The Edge, stated they were working with promoters and want to do one night (possibly Saturday night, 29th) from 7:00 p.m. to 12:30 a.m. There was discussion as to the location of the event because of concerns with sound.
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Chief O’Neill stated he would prefer not closing DeMers Avenue; and Lt. Kirby stated no problem with the event but has concerns with blocking DeMers Avenue and also prefers not to block 3rd ; that any bar expenses be reimbursed by The Edge as far as overtime, and that they limit it to one night. Mr. Shields, Health Dept., stated they don’t see a problem with this request, but recommended limiting it to one night.

There was discussion as to the possibility of blocking off Riverboat Road and using all of the area behind St. John’s Block and behind the Edge for this particular event. Mr. Boughman stated they could move it farther back in the parking lot so behind buildings (St. John’s and The Edge, etc.) but would need approval from St. John’s who owns the parking lot. He stated there are back entrances to The Edge and also that they have a crew of people lined up to do cleanup and would finish by 3:00 a.m.

Moved by Bouley and Martinson to approve the request and to close Riverboat Road from DeMers Avenue to North 3rd Street subject to review of details by the committee on the 24th of April and approval of the special permit for alcoholic beverage on April 29 from 7:00 to 12:30 a.m. Motion carried.

6. Requests for special alcoholic beverage permits:
a) The Edge, 10 N. 3rd Street - April 28 and 29
(approved above)

b) Jack’s Liquor Store, 1950 32nd Avenue South - April 22
Reps. of Columbia Liquors were present, and Joey Greer, mgr., stated they are planning location on the east side of the building - that beer and liquor reps would be there and would have wine tasting and sale, and KJ108 doing a live remote; area for tasting would be outside the east entrance door along the sidewalk and to set up displays in the drive-up parking area. He stated fencing would be put in place so have a controlled entrance where he or one of his employees would take care of the carding and the only way into that area would be to come in through the front entrance of the store. Lt. Kirby recommeded approval with means of controlling access and entry into area and to remind employees to be attentive to juveniles and also to the potential of adults procuring or attempting to procure for minors. Reps. stated this would be first annual event, and would provide tent (which is not fully enclosed) to provide shelter if inclement weather and would also serve purpose of controlling entrance. Chief O’Neill asked that they check with his department re. tent.

Moved by Martinson and Bouley to approve subject to approval of police department and if tent is needed that it meets with approval of the fire department. Motion carried (Comm.only)

c) Westward Ho Ent. Complex - Chester Fritz Auditorium - April 26
Robert Coons, 412 5th Avenue South, stated that on April 26 the Chester Fritz wants to use
their facility to do their benefit auction, approx. 500 guests, executive board dinner in the basement level for 150 guests and bar open at 5:00 p.m.; remaining bars open up at 6:00 p.m.,
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double bar on the outside balconies on either side, and wine and beer station on the third floor, and event should be over at approx. 10:00 p.m. He stated they pvode security and they check minors across the bar or will station someone at the entrances to the outside balconies. Moved by Bouley and Martinson to approve the request. Motion carried. (Comm.only)

7. Matter of plans/specs. for carpeting for courtroom and office area in Municipal Court.
Darla McLaren, Municipal Court, stated that the city auditor recommended that this project be handled through the Public Building Fund, and presented request for specifications and call for bids. Bids will be brought back to committee. Moved by Bouley and Martinson to approve request for plans/specs. and authorize call for bids. Motion carried. (Comm.only)

8. Matter of consideration of bids for mosquito control items:
a) chemicals
b) lease of vehicles
Todd Hanson reviewed bids received for chemicals, which have an increase of approx. 5-7% over last year’s figures but Altosid did decrease in price and recommended the following: Acceptance of the low bids of Abate 1% at $2.33/lb; Abate 2% at $3.35/lb; Abate 5% at $8.44/lb; Bactimos Pellets $3.35/lb, Vectolex granules at $4.81/lb, Vectobac granules at $1.35/lb and Scourge 18 + 54 at $249.00/gal from Van Diest Supply Company; and Altosid pellets at $19.33/lb and Altosid XR briquets at $470.62/case from B & G Chemicals & Equipment Co., Inc. Mr. Shields stated they purchase majority of supplies off prior year contract by December 31 and insulates from price increases.

Mr. Hanson reported they received two bids for ATV and recommend award to Acme Electric for the Kawasaki 4WD utility vehicle at a cost of $450.00/month for four months (May through August), price has not changed and satisfied with service they receive.

Mr. Hanson reported they did not receive any bids for the pickup but that he had talked with Rydell Chevrolet and they have agreed to continue leasing to them at a cost of $450/month/truck, and are asking to negotiate that lease for the pickup.

Moved by Bouley and Martinson to accept the low bids for the chemicals and for the ATV as recommended by the Health Department and to negotiate lease for the pickup with Rydell Chevrolet. Motion carried.

9. Matter of mosquito control supervisor (18-month contract position).
Mr. Hanson stated they are requesting permission to hire this position on an 18-month contract as he will be asking permission to take a leave of absence for one year but not to that point yet, but plans are set and choosing to leave in mid to late August, and would like to have someone in that position so can train through this season; and reason want to do contract is to make it more attractive to draw in better candidats. Mr. Shields stted this item will appear on
the Finance Committee agenda tomorrow and this is for their information and concurrence if they choose to do that. He stated that during interviews they held last week a number of people
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who were interviewed asked if there were benefits and said that would be a critical issue in terms of whether they would accept the job; that it’s important that they bring this position on board because there’s a lot of work associated with getting equipment ready for summer and calibrating it correctly and operation of that, and stored in the fall so operational next year; and need overlap with Todd being gone for a year. Committee questioned cost, and Mr. Shields stated it is an off-set with Todd’s present salary with exception of the overlap, that there’s enough money in the budget to cover that.

Moved by Bouley and Martinson to approve and concur with the recommendation of the Finance Committee. Motion carried.

10. Applications for gaming permits:
a) Nodak Flying Club, Inc. - raffle 8/30/00
b) Forks Area Youth Baseball - raffle 7/20/00
The applications had been reviewed and approved by the city attorney, and approved but ap. for Nodak Flying Club, Inc. was approved contingent upon adoption of a resolution recognizing this group as a “public spirited organization”. Moved by Martinson and Bouley to adopt a resolution declaring this group as public spirited and to approve the applications. Motion carried. (Comm.only)

11. Budget amendment:
a) Tobacco Grant - $15,000
Don Shields reviewed amendment, that in the budget grant was projected at $20,000 but they were actually awarded $35,000, and this will reflect additional funds for the grant from the State Health Department. Moved by Bouley and Martinson to approve the budget amendment. Motion carried.

12. Application for gaming permit:
c) Grand Forks Central (DECA - Marketing Dept) - raffle 4/25/00
Moved by Bouley and Martinson to approve the application subject to review and approval by the city attorney. Motion carried. (Comm.only)

Moved by Martinson and Bouley to adjourn; meeting adjourned at 5:10 p.m.

Alice Fontaine, City Clerk

Dated: 4/11/00