Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Monday, April 10, 2000 - 7:00 p.m.___________

Members present: Hafner, Klave, Lunak.

1. Matter of applications for moving permits:
a) to move building from 1111 Lanark Avenue to 4911 Chestnut Street (accessory bldg.)
b) to moving building from 255 N. 4th Street to 1124 DeMers Ave. (accessory bldg.)
Tim Manz, Inspections, reported these are accessory building/storage sheds and b) is from City Hall to Central Fire Station; that Inspections recommends approval for both applications, no variances or unusual circumstances. Moved by Lunak and Klave to approve both applications subject to public hearing. Motion carried.

2. Matter of vehicle maintenance program.
Held in committee.

3. Budget amendments:
a) Public Works - $20,000 (vehicle maint. program)
Held in committee.

b) Public Transportation - $676.81
This amendment covers insurance check that was received in 1999 and transferred into 2000 budget for repairs. Moved by Klave and Lunak to approve the budget amendment. Motion carried.

4. Matter of rescinding refuse packer bids, and authorization to rebid packer units.
Mr. Grasser reported they opened bids two weeks ago and low bidder asked to withdraw his bid because didn’t include spare parts in the bid, second bidder didn’t meet min. requirements and third bidder was high. Dick Newman, Solid Waste Mgr., stated that when order placed the spare parts were not included, that Mr. Swanson recommended rejecting all bids and rebid packer units. Moved by Klave and Lunak to rescind refuse packer bids. Motion carried.

Mr. Newman distributed new specifications. Moved by Klave to approve specifications and call for rebidding of the packer units. Motion carried.

5. Matter of fire hydrant easement on Robertson Court for Proj. 5138
Scott Zainhofsky, project engineer, stated this is for two easements, each for $200.00, on watermain replacement project. Moved by Lunski and Klave to approve the easements. Motion carried.

6. Matter of sidewalk repair/construction list for Proj. 5103, 2000 Sidewalk Repairs
Mr. Zainhofsky stated listing was included in packet but there is one item that they should be aware of, that they have included the sidewalk on 17th Ave. S. on the north side from Columbia Road to English Coulee and is the same location where they had a bikepath in earlier with fair
amount of public input (that was 10’ wide bikepath and this is 5 ft. wide sidewalk). It was noted that certified letters are sent to the property owners that they are on the sidewalk construction and
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repair list, they are given a certain point of time where they can either choose to do the work
themselves, hire contractor or City will do it. Mr. Grasser stated that the vacation did go through for the bikepath easement to the north of here and are lacking a connection on the north side of 17th Ave. S. He stated they made it clear to property owners that if the bikepath didn’t go through (free of charge), it would be likely that sidewalk would go through and be special assessed. It was noted that there is sidewalk being assessed to four City-owned lots in Medvue Estates 3rd Resub. (2726, 2732, 2738 and 2744 17th Ave. S.) and that the City is trying to sell those properties (land-locked piece in the back) Moved by Lunak and Klave to approve the 2000 sidewalk repair and construction list, and that notices be sent to property owners. Motion carried.

7. Matter of 3-way agreement for Proj. 5165, Paving 36th Ave. S. from 20th to 25th St.
Mark Lambrecht, CPS, presented request for standard 3-way agreement, Art Greenberg, developer, CPS as engineer with City of Grand Forks, for project to install street in City right of way, this project will complete 36th Ave. from where it deadends behind Sam’s Club all the way to 20th Street, and will be paid for by Art Greenberg and Steve Adams, and will be negotiated contract with local paving contractor. City Engineering Department will do the inspection. Moved by Klave and Lunak to approve the three-way agreement with Art Greenberg as developer and CPS as engineer. Motion carried.

8. Matter of Amendment No. 1 (Construction Administration), CPS, Proj. 5050, Bikeway Reconstruction along English Coulee from 22nd to 24th Ave. S.
Mr. Lambrecht stated bikepath is along the English Coulee north of Columbia Mall and south of Primrose Apts., and this amendment adds the construction period services to CPS’s contract for staking and inspection, hourly agreement, not to exceed $3,500.00. He stated they have spoken with Park District and they are supportive and it’s included in the budget for this project. Moved by Klave and Lunak to approve Amendment No. 1 in an amount not to exceed $3,500.00. Motion carried.

9. Matter of Plans and Specifications for various projects:
a) Proj. 5123, 5124, & 5125 Sanitary Sewer, Watermain, & Storm Sewer in Kannowski’s Addition
Mr. Lambrecht introduced Mike Korman, new engineer with CPS. Mr. Korman presented request for approval of plans and specifications for these projects in area of South Columbia Road on west side of Palmer Golf Course. He stated that the sanitary sewer and watermain will connect to the existing trunk lines, storm sewer will outfall to the Southend Drainway; that client for the project is Red River Foundation and have signed a 3-way agreement, contractor is R.J. Zavoral & Sons and they will provide a performance bond to the City, construction costs will be taken care of by the developer as part of the 50% up-front money. He stated they will be coming
back at later date and requesting a special assessment project for the concrete paving. He stated they have submitted preliminary plans and specs. to the city engineering department and have their comments back, and are making changes they requested. Moved by Klave and Lunak to approve plans and specifications, contingent upon final engineering comments. Motion carried.
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b) Proj. 5149, Sidewalks in Congressional Subdivisions
Mr. Zainhofsky presented request for approval of plans and specs. for the Congressional sidewalks, project to be completed by August 15, and has an Engineer’s estimate of $307,840, and these plans and specs. need to be approved contingent upon review of the financing by Urban Development and they requested that the City do this project and after saw estimate they are trying to determine if they have enough money to proceed. Klave asked if ground stable enough for sidewalks, and Mr. Grasser stated they had testing company go and ground has consolidated; that there’s still some consolidation that will occur yet but okay for sidewalks. Moved by Lunak and Klave to approve plans and specifications and authorize call for bids, contingent upon financing. Motion carried.

10. Matter of consideration of construction bids for Proj. 5150, Dist. 409, Storm Sewer on S. 38th St. from 36th Ave. S. to South End Drainway_____________________________
Mr. Grasser reported this is connected with Oppidan development. Mr. Zainhofsky presented tabulation of bids received, and recommended award of contract to low bidder, Molstad Excavating. Moved by Klave and Lunak that to accept the low bid of Molstad Excavating, Inc. in the amount of $124,951.93. Motion carried.

11. Matter of change order #2 for Project No. 4824.2.
Mr. Zainhofsky stated this is a zero dollar change order, that originally the contract called for all of the millings to become the property of the City, but Street Dept. determined they couldn’t use of the millings that were going to be produced in the three projects this year, and Valley Contracting offered to purchase the millings from the City for this project at $3.00/ton and that money was put back into the contract to do additional streets. Moved by Lunak and Klave to approve the change order. Motion carried.

Moved by Lunak and Klave to adjourn; meeting adjourned at 7:30 p.m.

Alice Fontaine
City Clerk

Dated: 4/11/00