Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Monday, April 24, 2000 - 7:00 p.m.__________

Members present: Hafner, Klave, Lucke, Lunak.

2. Matter of request for bids for plotter for engineering.
Roxanne Fiala, IS, asked for authorization to go for RFP for new plotter for the engineering department, the funds are in the Computer Service Fund for this year and this will be a replacement for the plotter that they got in the spring of 1997. Moved by Lucke and Klave to approve request. Motion carried. (Comm. only)

Lunak reported present.

4. Matter of Athey loader (force feed snow loader)
Todd Feland. public works, reported they leased an Athey loader to use last winter, used equipment around 40 hours last winter because of mild winter, operators and supervisor gave a positive recommendation on the machine, and it is their recommendation to replace their old loader (1964 Athey force feed loader model), that they leased the equipment at $30,000 and $21,000 would go towards a buy-out option, which brings total down to $72,500, and funding sources - CIP and joint funding of Sanitation and Street Departments, and push 2 ½ ton truck back on CIP.

He stated they felt this was a one-of a kind pc. of equipment with the force feed and the conveyor system and no other like system like this, that it’s 2 to 3 years old but not too many hours on it but a used pc. of equipment and if proceed, would recommend that they identify it as a sole source item and accept the negotiated price on the equipment, rather than going out to spec this particular pc. of equipment and going out for sealed bids because believes would get one proposal that would meet the criteria.

Lunak asked how do we fund the snow removal and how much money did we spend on moving snow this year and savings (people saying to use money they saved from not moving snow for 42nd Street project) ; and it was noted that budgeting doesn’t work that way. Mr. Vein stated we don’t have a snow budget, have personnel that are used year around, equipment replacement and maintenance, etc. all lump summed into one budget.

Lucke asked why the 2 ½ ton truck won’t be needed any longer and thought the CIP process had some integrity or reason to exist, and effect of modifying CIP. Mr. Feland said it’s not that we really don’t need it but for a one-time opportunity, and Dick Newman stated with alternatives we have think it’s a better alternative to go with the Athey loader at this time because loader offered to us now at this price, or would rebudget for Athey loader later at $138,000 which would be a new one. Hafner stated if need loader, why wasn’t that in the CIP in the future. Mr. Vein stated the CIP process is typically the proper process to go through and to identify capital items, but in this case it’s not that they didn’t need both it’s just that the opportunity has come here and you can get $45,000 off the original purchase price as a demo discount and another $21,000 off of what we paid for rent over the last year as credit and gives us the opportunity to buy $140,000+ piece of equipment for $72,000 that has had very little usage. Hafner stated that
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the CIP is a planning tool and should be followed as much as possible, but like budgeting which is a planning tool, need to bend as necessary.

After further discussion it was moved by Klave and Hafner to approve the purchase price of $72,500, contingent upon proper budget amendments.

There was some discussion re. bid procedures, and whether sole source or not, and staff will write bid specs. at committee’s request. Klave withdrew his motion; and requested the matter be tabled for 2 weeks; Hafner concurred.

5. Matter of specifications and authorization to bid shop sweeper at Public Works Facility._____________________________________________________________
Mr. Newman stated this is budgeted item and would be used for floor space at their building, est. cost $20-25,000, specs. written around several machines. Moved by Lucke and Lunak to approve specifications and authorize call for bids. Motion carried. (Comm. only)

6. Matter of Street Department surplus property.
Mr. Feland distributed copy of surplus items (concrete saw, 2 Chev. tandem trucks with no boxes, roller compactor, tar hopper, FWD), property offered to other departments before offering for sale. Moved by Klave and Lunak to declare the property as surplus and offer for sale. Motion carried.
Mr. Grotte distributed listing of property from the old school building on North 3rd Street which will be torn down and that City has process where can sell surplus property up to $250.00 but one party is buying two different items that total over $250.00 - (furnace and doors and sink), and would like to sell it to parties listed (K of C Building Committee). Moved by Lunak and Lucke to authorize sale of the property. Motion carried. (Comm. only)

1. Matter of substandard building at 1324 11th Avenue South (house).
Tim Manz, Inspections, reported the property owner, Arliss Mayo, had received 90 days extension from the city council on January 18 because she was working out an agreement with an adjacent property owner but have not come to any agreement; and that his department is requesting to proceed with the condemnation proceedings to get the house demolished and have the cost assessed back to taxes. He stated Ms. Mayo would like to know cost; and that they intend to add this house to houses that are being demolished through Urban Development so it would be competitive prices but she feels she can have it done for less and wants to make other arrangements to have it done, which is fine, but should establish a time line on it. Ms. Mayo stated she would like to have 60 days. After some discussion it was moved by Klave and Lunak to proceed forward with condemnation and demolition and house to be demolished no less than 60 days from Monday (May 1). Motion carried.

3. Matter of proposed change to City Ordinance #17-0204 re. trespassing upon berms and boulevards prohibited.______________________________________________________
Mr. Manz reported that he and Bev Collings met with police department reps. and reviewed the ordinance which they determined serves the purpose and didn’t feel need to change it with
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one exception - to change reference to obtaining approval to City Engineer rather than Supt. of
Streets because of protecting infrastructure and because of restructuring of public works. He stated that the public safety committee suggested it be reviewed by the city attorney, and that he will do that. Klave stated in the ordinance they are still making references to animals in the ordinance and that when updating need to change that. Moved by Klave and Lunak to approve with some changes to the reference of riding animals. Motion carried.

Lunak excused.

7. Matter of bids for garage doors at the Public Works Facility.
Mr. Feland reported these are for the two commercial garage doors which will serve for water maintenance distribution shop and wastewater shops, they received 2 bids, and recommended award to the low bidder. Moved by Lucke and Klave to accept the low bid of Overhead Door Company of Grand Forks in the amount of $10,788.00. Motion carried.

Mr. Feland stated they were recommending that funding for these doors be from the Public Works Facility project, there are funds available, rather than out of building maintenance. It was noted that they are not adding this to the contract, but to the project budget.

Lunak reported back.

8. Matter of Raw Water Intake Facility Plan Report, City Project No. 4769.
Wayne Gerszewski, Advanced Engineering, presented Facility Plan Report for Raw Water Intake and Transmission Lines Replacement. He stated that since flood of 1997 the City realized that its intakes were highly vulnerable to damage from the flood, and all three intakes were damaged in some way, and there are a number of other deficiencies - aging infrastructure, decreasing liability as been noted by recent operational problems that plague them on monthly basis; limited capacity issues, lack of transmission line redundancy - last fall had to repair the new Red River intake transmission lines and slip line beneath the Red River at substantial cost, $140,000, and recently found that they have a substantial leak in the Red Lake River trans-mission line from that intake to the plant that has to be repaired in the coming month. He stated they have a problem with limited seasonal access, and this facility plan report was put together to address all of these issues.

He reviewed some of the project components in construction sequence that they are proposed within the report. He stated that the raw water would flow into the river, either Red Lake River or Red River, by gravity through the transmission lines to the intake caisson and there would be piping and valve system within there and the pumping system installed within the pumphouse will pump that water up and discharge it into the pressure transmission lines that will pump it to the water plant. He stated that's what the report explains in great detail and different evaluations and thought process that was involved behind making all those decisions.

Mr. Gerszewski reported that the total project cost is $17 million, including construction costs of 2 different contingency funds, engineering costs, preliminary engineering costs, geotechnical
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expiration cost for the project, and some different legal administrative property acquisition costs, etc.

He reported the anticipated project funding: City’s loan through the Drinking Water State Revolving Loan Program for a total of $17 million and they submitted that application in February, 2000; approx. $13.6 million of that $17 million will be repaid through the Flood Protection Levee Project and the remaining $3.4 million would be repaid by the City through the Water Utility Funds through water sales.

Mr. Grotte stated it’s one of City’s responsibilities and we get credit for 50% of the project cost, and in this case 45% would come from the State out of their $52 million, that we will get a loan for $17 million at 3% and get State money so will actually be able to use this loan to cover other things that we would have had to finance out of the flood protection project at higher interest rate; and to our advantage to borrow from the State at 3%.

Mr. Gerszewski stated that they’ve brought up two of the world’s largest drillers have come to Grand Forks to visit with us and walk through the project. Mr. Grotte stated they are trying to get this done before the Corps builds dike in this area, now scheduled to have this done in June, 2004 (take 3 years to build it), and start construction next spring.

Moved by Lunak and Klave to accept the Facility Plan Report and authorize Advanced Engineering to submit it to the North Dakota Department of Health for review. Motion carried.

9. Matter of award of Grand Forks Booster Station Improvements, Proj. #5055:
a) process piping - Lunseth Plumbing & Heating Co.
b) control, instrumentation, and electrical - ICS
Mr. Grotte reported that Steve Johnson of the Airport wanted to take this through their Board first; and asked that a) and b) be held.

c) Matter of award of 7mg modifications, Project No. 5042 -
Mr. Gerszewski reported he presented the construction bids to the public service committee for this project last fall, and at that time ICS (Instrument Control Systems, Inc.) had provided a draft work proposal for the electrical portion and the controls and programming portion of the project as a purchase order and the cost of the work that was included in the budget was $14,300; and on March 1 they received the formal proposal from ICS for the same price of $14,300 but A/E then considered the liability and different things they will have to work with within the existing control system and that it would be better to write a construction contract with ICS rather than proceeding with the project as a purchase order in event something was damaged, provides better protection for the City and all parties involved. He stated they were asking for approval to write a formal contract with ICS for electrical and controls program. Moved by Klave and Lucke to enter into formal agreement with ICS, Inc. (Instrument Control Systems, Inc.), in an amount of $14,300. Motion carried.


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10. Matter of Public Works Facility Renovation, City Proj. No. 4822, mechanical construction, Change Order #G-7, C.L. Linfoot Co.______________________

Mr. Grotte reported there were a couple minor plumbing changes, one for drains and one for water lines, C.L. Linfoot, contractor, in the amount of $651.00. Moved by Lunak and Lucke to approve the change order in the amount of $651.00. Motion carried.

11. Matter of amendment to engineering agreement for Flood Protection In-Kind Services, City Proj. #4895, GFEG:_____________________________________
a) Forcemain relocation, City Proj. #4814, English Coulee Diversion.
b) Water System Modifications, City Proj. #4816, English Coulee Diversion
Held for 2 weeks.

12. Matter of engineering agreement for Grand Forks/Grand Forks Traill Water Users Interconnect Study, City Proj. #5166.________________________________________
Steve Burrian, Advanced Engineering, stated that in 1997 when Advanced Engineering in association with Malcolm Pirney was hired to do the concept plan for the Grand Forks Water System after the flood, liberated the City to look at various alternatives for the future of its water system, one of the major recommendations was recognition of the drought prone nature of the Grand Forks water system during low flows in the Red Lake, and from that concept plan a study to look at alternate water supplies at $50,000 was recommended in the concept plan and was budgeted but postponed. He stated that given more recent developments and some of the culmination of some of the studies and some of the logistics of the drought management that’s being done by the federal and state governments it was recommended that this be considered again, they discussed with the City and with Grand Forks Traill Water Users and rather than looking at the $50,000 budget that was originally projected, it was decided to do more of a conceptual study to make sure this was an appropriate course of action to study this in more detail; and that’s the $10,000 study before the committee. He stated that the study will consist of looking at one emergency interconnect between Grand Forks and Grand Forks Traill Water users at a capacity of l MGD and that happens to be the same capacity that Grand Forks Traill served the City of Grand Forks immediately after the flood, that is one that does mutually benefit each system but have to question having 1 MGD capacity by the City of Grand Forks at Grand Forks Traill without being able to use it routinely. There are 3 alternatives that will be evaluated in this limited conceptual study are a 1 MGD, a 2 MGD and a 4 MGD drought interconnect, and in this case rather than just having the ability to get 1 MGD of water in an emergency, you would actually have the ability to get 1 MGD or 2 or 4 on a sustained basis so that would mean Grand Forks Traill having an adequate water supply, raw water conveyance, water treatment, treated water conveyance to the city of Grand Forks, and this would allow Cityto have that ground water supply at beck and call possibly used all of the time to alleviate drought conditions in the river and would also allow City to shrink the capacity of the future plant if you elect to move forward with that in the future. He stated this study is intended to study those things and would be culminated by a letter report that would discuss concepts that were looked at, the technical merits of those concepts and then an opinion of cost as well as recommendations on whether it appeared to be both a technical and financial feasible alternative or whether it was something
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that did not warrant additional study. Because Grand Forks Traill recognized there would be some benefit to them at least in the emergency interconnect, they did approach them on a cost share basis after talking to Charles Grotte and he felt that between 20 and 25% would be fair and they did agree to 20% cost share on this as well as any in-kind work where they had to give us numbers and data and different resources to complete the study, and that he was here to ask your approval of a study on an hourly plus expenses basis up to an estimate of $10,000 for which the City would be committing to $8,000 of that estimate.

Hafner asked if they would be giving us treated water; Mr. Burian stated they have a membrane
softening plant and something that’s unique to ground water but provides water that’s comparable or probably even better in quality than what Grand Forks has right now. He stated that the $8,000 will come from the water department consulting budget.

Moved by Klave and Lucke to approve entering into an engineering services agreement with Advanced Engineering at a cost of up to $8,000 for a distribution system interconnect with Grand Forks Traill Water Users. Motion carried.

13. Matter of change orders for Baling Facility Structure, City Proj. #5086
a) General construction Change Order #4, Construction Engineers
Tom Hanson, Webster, Foster & Weston, reviewed the change order in the amount of $76,407.00, Construction Engineers, Ltd. contractor, for additional concrete paving because of corners being tight and bale trucks/trailers dragging off pavement and to provide better flexibility and better movement of vehicles on pavement. Hafner stated it’s necessary to do but it’s for the convenience of the outside users, and asked if some way to recoup some of this cost; it was noted that they do pay tipping fees - and that when we charge them we should take these things into consideration.

Moved by Klave and Lucke to approve the change order. Motion carried.

b) Electrical construction Change Order #2, Samson Electric
Mr. Hanson reviewed the change order which is listing of clarifications that Burns & McDonnell prepared and fire alarm system changes in the amount of $7,342.00,
Samson Electric, contractor, Moved by Lunak and Lucke to approve the change order. Motion carried.

14. Matter of revised joint funding agreement between USGS and City.
Mr. Grotte reported that a couple years ago the USGS (United States Geological Survey) put in additional gauging stations for monitoring water on the Red Lake River and Red River and have had an annual agreement for payment of some of the upkeep, and this is to revise current agreement for October 1, 1999 to September 30, 2000, at no additional cost to the City but increasing the USGS cost/share to do some low modeling - that this will allow the USGS to make additional funds available for the development of flow model on the Red River in Grand Forks. Moved by Lunak and Lucke to approve the revised joint funding agreement. Motion carried.
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15. Matter of 3-way agreement for Proj. 5029 and 5169 Sanitary Sewer and Watermain in Perkins 5th Addition________________________________________________________
Scott Zainhofsky, project engineer, stated this is standard three-way agreement with the developer, Dan Stauss and his engineer, Pribula, for the utilities in Perkins 5th Addition (located near 32nd Avenue S. and new Oppidan Development). Moved by Lunak and Lucke to authorize entering into the agreement with the developer and engineering firm. Motion carried.

16. Matter of Amendment No. 2 (Detailed Record Drawings), AE, Proj. 4757.1, Downtown Curb & Gutter Replacement_________________________________________________
Lisa Johnson, AE, reviewed Amendment No. 2 for engineering services for the Downtown Curb and Gutter Replacement, and this amendment will cover services related to the production of the detailed record drawing, that the existing contract does not include producing record drawings as the NDDOT did not require new drawings for record drawings, but City did contact them and requested a set standard mylar, paper and digital record drawings, and are asking for compensation to produce those, cost of $3,800. Moved by Klave and Lunak to approve Amendment No. 2 in an amount of $3,800.00. Motion carried.

17. Matter of creating special assessment districts for various projects:
a) Proj. 5126, Dist. 580, Paving in Kannowski Addition
Mr. Zainhofsky reported this is for paving residential areas in northwest area of the new golf course, est. project cost $972,000, and commented on the assessment district - that because the golf course is adj. to part of the paving, both on north side and south side, and as the golf course is one large lot and they always include the full lot in the assessment district; and that the Special Assessment Commission will determine the value to each lot. Moved by Lunak and Lucke that ***we adopt a resolution creating the assessment district, approving the engineer’s report, including estimate of cost, an assessment district map, and further that we pass a resolution instructing the city engineer to prepare detailed plans and specifications, and that we declare intent to sell bonds to finance these improvements. Motion carried.

b) Proj. 5003, Dist. 566, Paving 36th Ave. S. from Columbia Rd. to 30th St.
Mr. Zainhofsky reported this was requested by the developer, Dan Stauss, at est. cost of $140,800, contingent on no extraordinary project expenses due to Williams Pipeline crossing (Comm. asked that the developer be aware of that). Moved by Klave and Lucke that***same motion as above. Motion carried.

c) Proj. 5005, Dist. 567, Paving Balsam Circle and 36th Ave. S. from 34th St. to Balsam
Mr. Zainhofsky reported this was also requested by the developer, Mr. Stauss, engineer’s estimate is $160,000. Moved by Klave and Lucke that***same motion as above. Motion carried.

Mr. Grasser pointed out that this district goes all the way to 32nd Ave. S. because catch frontage and go half way back to the next interconnecting street, and because hitting part of a lot, policy is to take in all of the lot and that there are some lots that don’t have direct access to a street, so included entire parcel, and wouldn’t expect that the Special Assessment Commission will
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necessarily distribute all the benefits but it’s trying to apply with consistency our special assessment policy.

Lucke stated that under Project No. 5126 it was stated that the golf course might not have much benefit and SAC might make some determination; and how come they crucified Ray Richard’s on the project that was controversial. Mr. Grasser stated that what they have here is a difference in proportion, and what he would expect the SAC to do is probably take half cost (benefits) of that street and assign it to the golf course and because relatively small percentage of that whole perimeter probably not amount to a lot of dollars, and reason they are doing this is that these are local streets, not done on a sq. ft. basis, done on a front footage basis, and difference with 42nd Street is that those are dealt with on a sq.footage basis. Mr. Vein stated that most local streets are based on frontage where property fronts onto that street and pays an assessment, when go to classified street system it’s half way back to the next classified street and therefore you get blocks and blocks away from that and only way to do that is on a sq. ft. basis. Mr. Vein stated that the SAC has to be consistent with their policies and they are, but the city council wants to buy down any of these others because they don’t feel that it’s fair, have the ability to do that. He stated that it is council’s policies that they are implementing, and if they want different policies can implement that; and in the past have been consistent with policy and asked if they are the right policies.

18. Matter of Plans and Specifications for various projects:
a) Proj. 5029 & 5169 Sanitary Sewer and Watermain in Perkins 5th Addition
Held in committee.

b) Paving and storm sewer in the alley between S. 3rd and 4th Street north of Kittson Ave.
Mike Murie, EAPC, stated this is part of the City Center renovation that they’ve been doing with the Office of Urban Development, and funding for this project has been approved by the council through that Committee because it had to be expedited before the cutoff of the use of the CDBG funds, but this is in the public R/W and plans have been submitted for review. Moved by Lucke and Lunak to approve the plans and specifications, and authorize call for bids, subject to review by the engineering department. Motion carried.

19. Matter of consideration of construction bids for various projects:
a) Proj. 5048, Dist. 563, Paving 42nd St. (Phase I) from University Ave. to 29th Ave. S., 17th Ave. S. from 35th to 42nd St., and 11th Ave. S. from 40th to 42nd St.
Mark Lambrecht, CPS, reported this is Phase I of the South 42nd Street project, bids opened by the NDDOT in Bismarck on Friday, April 14, and engineer’s estimate for this work was $4.55 million, and from which the SAC estimates were done, that Phase I is the northerly part of the project, on 42nd Street from University to the south Aurora entrance, and includes 11th Avenue South from 40th to 42nd. He stated that on May 19 will have the bid opening for Phase II of the project, remainder of 42nd Street to Amundson’s Funeral Home and the connecting portion of 17th Avenue S. and that’s a smaller project and engineer’s est. at $3.3 million for the construction cost. He stated project divided into two parts to permit more contractors to bid on it and give local contractors a good chance; project to be completed by November of this year. He stated
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they were looking for contractor to start May 15, right after graduation at the University; and there are definite phases to the work as there is a requirement as to the amount of time that University Avenue and 42nd Street intersection can be closed, and that 11th be done early on as emergency vehicle access going into the Aurora along with the temporary gravel road going into the Aurora from the north, past the Amoco Station, but for the most part 42nd Street will be closed entirely to the traveling public for almost the duration of the summer. He reported the bid results: low bidder Strata Corporation in the amount $3,877,776.15, and recommended award to the low bidder.

Moved by Klave and Lunak to award contract to Strata Corporation in the amount of $3,877,776.15 contingent on North Dakota Department of Transportation finishing their review of the bids. Motion carried.

b) Proj. 5059, Overlay Senior Center Parking Lot
Mr. Grasser reported that this project is funded through City funds. Mr. Zainhofsky, project engineer, reported project had 2 bidders with Nodak Contracting being the low bidder at $15,229.00, and recommended award. Moved by Klave and Lunak to accept the low bid of Nodak Contracting in the amount of $15,229.00. Motion carried.

c) Proj. 5158, Dist. 272, Watermain on 55th Ave. S. from Washington St. to S. 11th St.
Mr. Zainhofsky reported 3 bids received and low bidder was United Crane & Excavation, and recommended award to the low bidder. Mr. Grasser reported that a portion of that will be carried by the City as tapping fees. Moved by Lunak and Lucke to accept the low bid of United Crane & Excavation in the amount of $25,275.94. Motion carried.

20. Matter of Change Orders for various projects:
a) Proj. 4981 & 4982, Rehabilitate Sanitary Pump Station No.14 & No.15 C.O. No. 2
Tom Hanson, WFW, reviewed change order in the amount of $1,770.34, Moorhead Construction, contractor, for changing aluminum access cover on Lift Station 14, and removing ceiling on wet side.

b) Proj. 4864, Storm Sewer Restoration Area 3, C.O. No. 2
Mr. Hanson reported the change order in a decut in the amount of $18,354.45 covering change work for number of catch basins; Molstad Excavating, contractor.

c) Proj. 4865, Sanitary Sewer Restoration Area 4, C.O. No. 5
Mr. Hanson reported the change order in the amount of deduct of $903.00 using different manhole lid after project was bid, Molstad Excavating, Inc., contractor.

d) Proj. 4866, Storm Sewer Restoration Area 4, C.O. No. 5
Mr. Hanson reported change order in the amount of deduct of $18,000 for deduction of work not needed, Molstad Excavating, Inc., contractor.

e) Proj. 4861, Sanitary Sewer Restoration Area 1, C.O. No. 5
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Mr. Hanson reported change order in the amount of $1,000 to cover cost of repair of sanitary service to house on Robertson Court, leaking sanitary sewer into the storm sewer line; Molstad Excavating, contractor.

f) Proj. 4719, Sanitary Sewer Restoration Area 2, C.O. No. 10
Mr. Hanson reported change order in the amount of deduct of $9,983.85, final adjustments to the project, Lametti & Sons, Inc.

Moved by Lucke and Lunak to approve the change orders (a through f). Motion carried.

g) Proj. 5105, 2000 Asphalt Street Repair, C.O. No. 2 (for s/w on 17th Ave. S)
Mr. Zainhofsky reported change order in the amount of $20,700 for installation of 8 ft. asphalt bikepath on the north side of 17th Ave. S. from English Coulee west to S. 34th Street, and do not have a budgeted funding source for this and would ask to be taken from Highway Users.

Mr. Grasser reported they were going with consultant’s recommendation to remove the existing
sidewalk on the south side and replace it with 10 ft. wide bikepath, but that left needs on the north side unresolved, that the PUD for Medvue area doesn’t show a sidewalk on that end and don’t know that could special assess one in that area at this time. He stated that at last committee they did approve the sidewalk list which would make a sidewalk connection from Columbia Road to the English Coulee but would have a gap left there from the English Coulee to S. 34th Street, and if want to put that in would have to come up with alternative funding, probably Highway Users account, and did identify needs on recreational use.

Mr. Vein stated that the mid-block crossing is not the safest thing and although not required to pay for sidewalk in Medvue when they did the sidewalk on the west side of the development or the east side of 34th Street, that was included in the paving project. He stated on the south side there’s some benefits to doing it and would not be assessed. Mr. Grasser stated that at S. 34th Street the bikepath switches back to the north side of 17th Avenue, not an absolute must but it’s a deficiency that they’ve noted in the consulting report and up to the council if they want to address it or not. Klave asked if this was a priority out of the Highway Users account or if another source to fund it; Mr. Grasser stated there is some value to the recreational use, and some value when other sidewalk is under construction and this provides alternate route. Mr. Vein stated this is one of the most highly used bikepaths they have. Hafner questioned removing 5 ft. sidewalk on one side and replacing it with a 10 ft. one and do nothing on the other side, raise some questions; however, some technical reasons; committee felt good compromise - it was noted when close loops seems to generate more traffic. Moved by Lucke and Lunak to approve change order in the amount of $20,700. Motion carried.

h) Proj. 4225.2, Paving S. Washington St. from 32nd to 40th Ave. S., C.O. No. 4
This change order is decrease for a type A road termination in the amount of $925.00 and addition of $2200 for temporary lighting, participating costs and net cost to the City is negligible cost.
i) Proj. 4225.2, Paving S. Washington St. from 32nd to 40th Ave. S., C.O. No. 5
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This change order is a sluice gate modification, $2500 and non-participating cost.

Moved by Lucke and Lunak to approve the change orders. Motion carried.

Informational Items:

21. Radio read water meter change out update.
Mr. Feland provided update on meter reading installation program, March reading for April billing and April readings for May billing, that city has been broken into 4 routes and reading very efficient and effective, getting around 99.6% of the reads using mini-mobile system. He stated they had some issues related to their software and that was where major problems came; that it takes when loading/down loading the system and read with mini-mobile system about 30 hours for 1 person. He noted on mis-reading gives physical address and monitor if mis-reading on same address - found meters in backwards or box dead. He stated utility billing receiving less calls on mis-reading, etc. He stated he would like to invite the committee to go along the next time they read to show how system works - and will call and notify members.

22. Public Works Facility Renovation update.
Mr. Feland suggested that at the end of May they could have a walk-through of the building showing what they have done through renovation project - week of May 22 and set up a day during that week

23. Matter of left turn traffic signals on Washington St. at 28th and 24th Ave. S.
Mr. Grasser reported this is a follow-up on request from a citizen - that up and down Washington on new sections when trying to make a left turn off Washington, it’s a left turn only and all you get is arrow and not the ball nor the protected permissive that they normally like to put on; that they asked the DOT to look at it even in the design and they rejected it, and was under presumption that when turned over to the City could go out and change some out, however, in the follow-up discussions they had with the DOT and in letter specifically outlined why they didn’t put them in and they wouldn’t allow them to be put in now - that they identified a safety hazard out there - that on Washington the left turn lanes are off-set and DOT saying when trying to make left turn, field of vision obstructed for on-coming traffic on through lanes and because the medians and couple through lanes and turn lanes, have a long distance to clear whole intersection, and DOT saying they don’t feel it’s safe identifying these hazards to allow these protected permissive lights to go in, but due to the safety conditions they are recognizing that they need to respect the reasons why they are not there. He stated another letter was sent today to the DOT. There was also some discussion re. liability and could become liability issue. It was also noted that jurisdiction is with DOT. Information only.

24. Matter of Proj. 4901, Lighting the English Coulee Bikepath from 6th Ave. N. to Gateway Drive_______________________________________________________
Mr. Grasser stated they have talked with UND about some of the details of that project about lighting, electrical costs, maintenance costs, and this will be run through the Bikeway Committee on Wednesday and come back to the city council; that they received notice from the DOT giving
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the City to June 1 to get the issues resolved otherwise they will pull the funding and use someplace else. Mr. Zainhofsky stated the reason to take this to the Bikeway Committee before bringing it here is to propose that the Bikeway Committee use some of their annual maintenance funds to pay the electrical costs for this project and might make difference on committee’s decision.

25. Matter of informational meeting re. construction projects.
Mr. Vein stated they were considering holding a council informational meeting to review all the construction projects scheduled for this year. Committee thought it was good idea and perhaps get some publicity out and better information for everybody in the city. Info.

Meeting adjourned at 9:35 p.m.

Alice Fontaine
City Clerk

Dated: 4/25/00