Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Monday, November 8, 1993 - 7:00 p.m.

Members present: Hagness, Beach, Beyer, Glassheim.

1. Request to install snow fence at intersection of 20th Ave.S. and S. 22nd Street.
Gregg Schaefer, 2002 South 22nd Street, was present. Gary Fish reported that he had discussed this matter with School officials, that this is a practice field and there is sprinkler system installed beyond goal posts so couldn't put fence there, there would be some liability involved; but School would agree to piling of snow and would keep sidewalk clean. Mr. Fish also stated they will go back as far as can, and do haul snow from that area. Moved by Beach and Glassheim to receive and file. Motion carried.

2. Request by Baukol Builders to block portion of DeMers Ave.
during demolition of former Rand Shoe Co. building.
Mark Bohlman, Project Mgr., Baukol Builders, was present and explained project, that because of overhead high power lines running through alley can't get crane in alley, will set up in front and take 2 light poles down and re-install when done; to situate crane in front, will run chain link fence across sidewalk prior to setting up (fence will take up parking lane on DeMers). He reported there will be gate in alley and they will provide keys to those requiring entrance. He stated all signage and barricades will be in accordance with Highway manuals, and will have full-time flagmen; he has reviewed with John Thompson, traffic eng. Mr. Bohlman also stated project will take approx. 3 weeks to complete; and they would like to start as soon as possible, however, Mr. Vein advised committee this should have council approval; Mr. Bohlman agreed to hold until council acted. The committee also suggested that hold harmless agreements be signed by both the Bank and the contractor. Dick Newman reported they will make arrangement for collection of garbage from that alley.

Moved by Beach and Glassheim that permission be granted to close off alley and sidewalk as requested, subject to the appropriate hold harmless agreements. Motion carried.

3. Matter of authorization to request bids for chemicals for
water plant.
Hazel Fetters-Sletten reported this is budgeted item with same specs. as last year. She also reported that because of flood conditions this summer, it cost more to treat water, $65,000 more. Moved by Beach and Beyer to authorize staff to call for bids for chemicals. Motion carried. (committee only).

4. Matter of certificate of substantial completion for Proj.
4051, Forcemain Valve Replacement.
Tom Hanson, WFW, reported that all items on punch list completed, and submitted final change order to adjust quantities. Moved by Glassheim and Beyer to approve certificate of substantial completion and the final change order. Motion carried.

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November 8, 1993 - Page 2

5. Matter of authorization to prepare plans and specs. for
Project 4061, Leachate Collection at Landfill, Phase 2.
Al Grasser, asst. city engineer, requested authorization to prepare plans and specs. for project, to stop leachate from escaping from site; (closure plan by OSM detailed how entire closure project to be done) and closure project being done in phases over several years. He also noted this is unfunded project mandated by the federal government. Moved by Beach and Glassheim to authorize staff to prepare plans and specifications. Motion carried. (comm. only)

6. Matter of authorization to request bids for clay cover
material for landfill.
Al Grasser stated they would like to receive authorization for hauling cover material to the landfill; are anticipating that some projects coming up which will generate excess amount of dirt and want to take advantage of dirt from other projects, etc.; some from National Guard site. Moved by Glassheim and Beyer to authorize preparation of plans and specs. Motion carried. (committee only)

7. Matter of FEMA approval of flood mitigation projects.
Al Grasser presented listing of projects for which they have received preliminary approval for FEMA assistance:

a) Culvert at Alpha Avenue ($5,400).
He reported work is done, funding 50% FEMA, 10% State and 40% local.

b) Pump and power source behind water treatment plant ($4,700)
Prelim. electrical service and engineering - same match.

c) Culvert and flapgate at N. 55th St. and 6th Ave.N., $4,100
Culvert tied directly into storm sewer; want to put in culvert with flapgate; may not need by incorporating as part of the Richard's West storm sewer project.

He also reported that they applied for funding for Richard's West storm sewer and block grants for about $600,000 and also applied for EDA grants through Community Development Office, and that it looks as though City will get some assistance; project includes forcemain to the highway.

Information only.

8. Matter of preliminary right of way acquisition for south end
drainage study.
Ken Vein, city engineer, reported that this matter came before Planning & Zoning Commission last week and it was agreed that Park District would dedicate 30 ft. of R/W and City purchase remaining amount of R/W needed for full mile; and recommended not to go ahead until further study and public hearing, and they are not asking to

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November 8, 1993 - Page 3

pursue purchase of property. Held.

9. Matter of granitoid pavement programmatic agreement.
Tim Schulte, eng., reported they have been working with State and local Historical Society on agreement, big concern was reconstruction, process have to go through for rehab., etc. and reviewed proposed agreement for emergency and non-emergency street improvement projects on R.S. Blome granitoid streets. He stated that biggest concern in agreement is Article VI process for restoration of granitoid streets in specific areas, and also submitted State's version of Article VI, which requires us to hold public hearing, present cost of restoration and rehab. and solicit vote of adj. property owners by mail. He stated that according to Howard Swanson, city attorney, soliciting vote violates assessment laws, and have tried to conform to our assessment laws, and have said will restore all granitoid streets, would hold public hearing, pursue project with normal protest process, and will present project as restoration of granitoid.

After further discussion it was moved by Council Member Beyer and seconded by Glassheim that the agreement be approval, contingent upon concurrence by the State Historical Society. Motion carried.

10. Schedule special meeting to consider bids for Project 4056,
chlorine scrubber at water plant.
Held.

11. Discussion on Solid Waste Disposal Study, Phase I, prepared
by Burns & McDonnell.
H. Thomas Brown, Project Manager, Burns & McDonnell Waste Consultants, Inc.; Thomas P. Hanson, Webster, Foster & Weston; Richard Newman, Solid Waste Mgr.; and Mark Lambrecht, Asst. Director of Public Works; were present. Mr. Lambrecht noted that presentation made to committee of the whole this noon; and now would like to give some direction by considering alternatives which are most like to serve us in the future. He stated that EERC feels they are definite resource to the community, and they would like to see some manifestation of that locally; and would like to see demonstration project, such as new project which would burn coal and RFD prepared fuel, and provide additional steam to the UND or electricity; they are presenting kinds of things that are technically possible He was concerned that burn type technology not rated high because of existence of EERC.

The committee reviewed summary of alternatives. Beyer questioned whether City would have enough garbage or will we price ourselves out of garbage business? Mr. Newman stated that if we reach $45/50 ton, other entities could operate; explained health department's view on burning; that feeling he gets in talking with Health Dept. officials is that they are apprehensive about allowing burn facility in the State of North Dakota.

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There was some discussion re. EERC involvement through some consulting time, etc.

Moved by Glassheim and Beyer that we recommend the following solid waste disposal alternatives for further study:
Alternative l -- nearby landfill,
Alternative II - remote landfill,
Alternative IV - fluidized bed combustion and landfill (EERC Alt.), and
Alternative IX - expanded recycling and landfill.

During discussion it was noted that the densified paper production and landfill could be tied in with the expanded recycling alternative. Mr. Vein stated they were comfortable with motion made, including the EERC option. It was also noted that if there is a transfer station required it is a remote landfill site.

After further discussion and upon call for the question, the motion carried.

Meeting adjourned.

Alice Fontaine
City Clerk

Dated: 11/10/93.