Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Monday, September 26, 1994 - 7:00 p.m.

Members present: Hagness, Beyer, Hamerlik, Klave.

1. Matter of change in permit limit for total suspended
solids for RDO Foods Co.
Mike Shea, water treatment plant, reported they are recommending that suspended solids limits for RDO Foods be raised from current 2100 mg/l to 3750 mg/l, which is the same limits as given to the other potato processor in town, that City has ability to change their permit and has capacity to take, and with their new plant on line, they have more of a need for solids removal than before. Moved by Beyer and Klave to approve increase to 3750 mg/l. Motion carried.

Hamerlik reported present.

2. Consideration of bids for salt and sand for street dept.
Gary Fish, supt. of streets, submitted tabulation of bids; and recommended low bidders; that they sample sand from their pit and test before it's hauled; and noted that Bradshaw Gravel has same bid as last 6 years.

Moved by Beyer and Klave that we accept the bid of North Central Jobbers for 295 tons of rock salt in the amount of $9,838.25. Motion carried.

Moved by Beyer and Klave to accept the bid of Melvie Trucking for 5,500 tons washed sand in the amount of $34,320, contingent upon meeting specs.; that if sand doesn't meet specs. to accept bid of next lowest bidder. Motion carried.

3. Matter of surplus property:
a) asphalt paving machine from street department.
Mr. Fish reported this is 20-year old machine that has been replaced and would like to declare as surplus and to dispose of the machine. Moved by Klave and Beyer to declare the equipment as surplus and offer for sale. Motion carried.

4. Matter of Proj. 4250, bikepath from 29th Street to 32nd Ave.
S., preliminary project concept report.
Al Grasser, asst. city engineer, reported this project is for a combination pedestrian/bicycle path system along 24th Avenue South and South 34th street from South 29th Street to 32nd Avenue South, programmed through MPO and they have received preliminary authorization to do the project, with 80-20 federal/local split; however, he reported there are numerous items that don't qualify
for federal participation and would probably be 65-35% split. He noted that est. project cost is $200,000 with City's share approx. $60,000, and that City's share would come from Highway Users funds. He also reported they would do engineering in-house
and project is within City right of way, but may need construction easements. He stated this ties into Park Dist.

MINUTES/PUBLIC SERVICE COMMITTEE
September 26, 1994 - Page 2

bikepath and there would be some Park District participation.

Beyer and Hamerlik moved approval of the preliminary concept report. Motion carried.

5. Matter of encroachment for new front entrance at 16 N.
4th Street.
Doug Herzog, CPS, Ltd., reported that this is for relocation of front entrance at their office building, that they have problem with heat loss in the winter, and asked that the matter be held for up-dated information. Held for 2 weeks.

6. Matter of plans and specifications:
a) Proj. 4231, paving 7th Ave.N. in Sun Land West 1st Addn.
Mr. Herzog, CPS, reviewed project plans for paving in area where sanitary sewer has just been completed. Mr. Grasser stated there was some controversy, his recommendation was that paving continue through intersection and tie into existing pavement on 7th, there are some grade changes from existing to new street, and that construction next year would disrupt that area. He reported that Dan Schmaltz, developer, has given him letter stating that they will provide alternate access during term of construction. Mr. Vein questioned whether access road will be constructed and maintained by the developer, and Mr. Schmaltz stated if project bid during winter months and done first thing in the spring, wouldn't be problem.

After further discussion it was moved by Beyer and Klave to approve plans and specifications. Motion carried.

7. Matter of cost participation and maintenance agreements:
a) Proj. 3947, bikepath from DeMers to 17th Ave.S. along
English Coulee.
Mr. Grasser reported they are proposing at this time because it could cause problems with funding if don't get agreements in; City is responsible for maintaining, agreement doesn't address specific routes. Mr. Herzog reported concept 75% complete, have approved preliminary concept report, that when routing approved will get concept report approved. Mr. Grasser reported process hung up on appraisal end, that when they get appraisals will meet with people and try to settle out of court. Mr. Herzog stated that all except two are ready to settle.

Moved by Klave and Beyer that we authorize proper City officials to sign the agreement. Motion carried.

b) Proj. 4044, 6th Ave.N. reconstruction from Columbia Road to State Street.
Mr. Grasser reported they have submitted preliminary concept report, and need to submit final concept report, that they have been dealing with University re. selection of alternates, that
MINUTES/PUBLIC SERVICE COMMITTEE
September 26, 1994 - Page 3

University's concerns and comments have been addressed, however, President Baker wants to talk with Mayor Polovitz.

There was some discussion re. options, and Mr. Vein stated that they are pursuing option that committee and two public input meetings had, that would align 6th Avenue North and put in signalized intersection, and that involves some taking or use of University property. He also noted that plan neighborhood felt best - that there are two neighborhoods - one immediately adjacent to the property felt strongly that street be aligned and signals installed, and other faction closer to West School who now saying additional traffic when street aligned and putting children at risk crossing street and want it to go north. He stated that the only way going to signalize that intersection is by realignment of the street, if don't do that don't have warrants for the signal and create other pedestrian problems. He stated that this still appears to be best alternative we have.

Moved by Beyer and Klave that we authorize proper City officials to enter into the agreement. Motion carried.

8. Matter of urban project agreement for Project 4260, bridge
replacement on Mill Road at English Coulee.
Mr. Grasser reported this is construction, operation and maintenance agreement, that there are no plans or specs. but that this will notify State that we are interested in pursuing project. Moved by Beyer and Klave that we authorize proper City officials to enter into the agreement. Motion carried.

9. Matter of consideration of bids:
a) Proj. 4252, Dist. 11, sidewalk in Haake's 5th Addn.
Mr. Grasser reviewed tabulation of bids, and recommended award to the low bidder. Moved by Beyer and Hamerlik that we accept the low bid of Wes Rogers Construction in the amount of $3,185.00. Motion carried.

b) Proj. 4249, Dist. 236, watermain on 26th Ave.S. from
20th to 21st Avenue South.
Mr. Grasser reviewed bids received. Moved by Hamerlik and Klave to accept the low bid of Molstad Excavating, Inc. in the amount of $21,450.00. Motion carried.

c) Proj. 4243, Dist. 235, watermain on N. 44th Street and
24th Avenue North.
Mr. Grasser reviewed bids received, that bids over esti- mate probably because of timing, that ditches require additional work and drive up costs, that they discussed several options and
cutting back on project. There was some discussion re. cost of $10,000 for hydro-seeding. After further discussion it was moved by Hamerlik and Beyer to accept the low bid of Molstad Excavating Inc. in the amount of $91,350.00. Motion carried.

MINUTES/PUBLIC SERVICE COMMITTEE
September 26, 1994 - Page 4

d) Proj. 4236, Dist. 353, sanitary sewer on 24th Avenue
South from South 35th Street to South 38th Street.
Mr. Grasser reviewed bids, noted that bids over estimate, however, this is deep and difficult project. Moved by Beyer and Klave to accept the low bid of Duckstad Contracting in the amount of $109,981.80. Motion carried.

10. Matter of amendment to engineering services agreement for
Proj. 4223, bridge at 27th Ave.N. and N. 55th Street.
Mr. Herzog, CPS, presented hourly rate addendum with a max of $2,500 in additional fees for a total maximum fee of $10,366. Mr. Herzog reported that original contract called for the design and bidding of pre-cast box culverts and after they got into it that appeared not to be best solution, therefore, proceeded on the designing of the bridge, and that's where extra time came in. Mr. Grasser reported there are numerous utilities there to address, Base jet fuel line, NSP gas line, etc. Mr. Herzog reported that at one time this project was part of the Richard West storm sewer project and then became part of FEMA English Coulee flood study. Mr. Grasser reported that under grant Feds will pick up 100% of residential costs.

After further discussion it was moved by Klave and Hamerlik to approve Addendum No. 1 at an hourly rate, with a maximum of $2,500.00. Motion carried.

11. Matter of setting license fees.
Held.

12. Matter of sidewalks in Lynwood Circle.
Mr. Grasser presented proposal to provide access for school children in Johnson's Addition to Century School (from Johnson's Addn., across bridge being installed, onto easements and into Lynwood Circle); however, cul-de-sac is exempt from sidewalks under City Code, but his recommendation from safety aspect is to install sidewalks. The committee directed to leave as is until bridge is done, and see if sidewalks warranted. No action taken.
13. Information re. snow removal.
Gary Fish submitted map showing areas of city covered by each pc. of snow removal equipment; however, before regular routes plowed, they start with main bus routes, emergency routes, etc. It was also reported there is significant increase in streets to maintain - extension of 32nd Ave.S., DeMers Avenue, Gateway Drive, North Columbia Road, North 42nd Street, etc. Info. only.

Meeting adjourned.
Alice Fontaine, City Clerk

Dated: 9/27/94.