Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Tuesday, January 3, 1995 - 12:00 noon.

Members present: Beyer, Hamerlik, Klave.

1. Matter of extension of 20th Avenue South to Columbia Road.
Ron Gruewall, assistant supt. of schools, appeared before committee, and spoke in support of the extension of 20th Avenue South, that extension of 20th would help flow of traffic in and out of school.

Ken Vein, city engineer, noted that this matter had been held in committee awaiting petition from the property owners.

Mr. Hamerlik asked if there was reason why street not opened, and if there are reasons why it should be opened.

Lawrence Walstad, Columbia Heights Mobile Home Court, stated they do not want street opened because of traffic problem, would have traffic blocking west entrance, and do not want additional taxes.

Mike Gillen, 1910 20th Avenue South, also spoke against opening of the street because of traffic, etc. He stated he had talked with Rudy Kraemer, manager of Columbia Heights, and their biggest concern is traffic..

Engineering staff reviewed assessment process, and stated they need to know if property owners willing to pay for street, whether City would pay for it, analysis of impact on Columbia Road, signalization, etc. It was also noted that R/W platted.

Mr. Walstad noted that Chateau Ltd., headquartered in Michigan, purchased mobile home court November 1, have talked to them and that they are opposed; that they have problem with students speeding through court, and that they will be getting security at gate to mobile home court.

Held in committee for petition.

2. Consideration of bids for street sweeper.
Mark Lambrecht and Gary Fish reviewed bid received for Elgin sweeper in the amount of $91,197.00 less trade-in of $14,700, for net bid of $76,497; $85,000 budgeted. They stated they feel price compares favorably with 1988 purchase, delivery date works out fairly well; and they will save one person's time with purchase of this machine. Moved by Hamerlik and Klave to accept bid of Sanitation Products, Inc. of Fargo, ND in the amount of $91,197.00 less trade allowance of $14,700, for a net cost of $76,497.00, with monies to be paid from Highway Tax Distribution Fund. Motion carried.

3. Matter of extension of contract with Vern's Refuse and Re-
cycling Service for recycling program.
Mark Lambrecht reported that agreement initially entered into MINUTES/PUBLIC SERVICE COMMITTEE
January 3, 1995 - Page 2

in January 1992, and provided for two 2-year extensions at end of one year - for total 5 year agreement, with fees negotiated prior to each two-year extension; and noted that we are at the end of 3 years. He reported that Vern's are providing good service and their recommendation is to extend agreement for two years and would like to negotiate fees. He listed various options, including looking at pricing and program for any changes which maybe should be made. Christy Maruska, Recycling Coordinator, stated the City is spending $250,000 for curbside program. Mr. Lambrecht noted that under terms of the agreement, Vern's is to provide audit performed by an independent auditor at end of January of each year, and they would like to request that audit to use as basis for renegotiation. He stated his recommendation is to ask Vern's to continue in interim under terms of existing agreement - to enter into negotiation process and come back with recommendation re. any changes, and asked committee for direction and designation of representatives.

Rachel Gornowicz submitted report for last three years and reviewed report with the committee; and stated they would like to extend agreement for two years at same price as in existing contract ($2.00 per household). Mike Gornowicz commented on equipment (purchased one new vehicle, have rebuilt trucks, and would like to update), that market good now but don't know what's going to happen. Rachel Gornowicz also reported there has been increase in cost of containers, from $4.00 to $4.80, they pay cost and charge back to the City.

Mr. Lambrecht stated this is a subsidized service, need to review whether to enhance or cut back, etc. Mr. Vein stated that audit due January 31, contract ends December 31 - should have audit to review prior to expiration of agreement, and then decided whether to renegotiate. It was suggested that the agreement be extended for a short period to review audit and renegotiate. The committee also suggested they should keep in mind expansion of the program, savings at landfill, etc.

Moved by Hamerlik and Klave to extend the existing agreement for a period of three months, to April 1, 1995, to allow City staff to renegotiate the agreement and to report back to committee at their first meeting in April. (Rachel Gornowicz stated they were agreeable to this motion.) Motion carried.

4. Consideration of change orders for public works facility,
Project No. 4117.
a) Change Order #G-4 for general construction, Innes Const.
(This change order includes reconciliation of past change orders, installation of concrete pavement on east side of the building to the vehicle garage door to maint. shop, and ceramic tile finish in women's toilet/locker rooms for total cost of $6,874.00)

MINUTES/PUBLIC SERVICE COMMITTEE
January 3, 1995 - Page 3

b) Change Order #E-3 for electrical construction, Bergstrom Electric, Inc. (This change order includes items not included in plans, i.e., additional phone lines, fax and computer outlets, and pushbutton control for garage door opener in the amount of $1,265.00)
Mark Lambrecht reviewed change orders with the committee which cover items which had been omitted from the plans, and recommended approval.

Moved by Klave and Hamerlik to approve the change orders as presented. Motion carried.

5. Matter of final project concept report and executive summary:
Al Petrich, CPS, Ltd. reported that public hearings were held on December 12, and no protests, next step is to get finalization from the committee.

a) Proj. 3947, bikepath from DeMers Ave. to 17th Ave.S. along
English Coulee.
Mr. Petrich reported only change in report is minor wording in comments from the city engineering department and the State. Snow removal is one thing that was covered and it will be determined on yearly basis, after a year will get comments from the public.

b) Proj. 4250, bikepath from S. 29th Street to 32nd Avenue S.
along S. 34th Street.
Mr. Petrich reported only thing considered is utility easement, is now 15 ft. utility easement, and they want it to be utility and bikeway easement and it's going through that process now.

Moved by Klave and Hamerlik to approve the concept reports. Motion carried.

Meeting adjourned.

Alice Fontaine
City Clerk

Dated: 1/03/95.