Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Monday, May 8, 1995 - 7:00 p.m.

Members present: Hagness, Beyer, Hamerlik, Klave.

1. Petitions supporting S. Washington Street underpass.
Kathryn Logan, 2005 Chestnut Street, and Becky Holten, 1912 23rd Avenue South, primarily rep. Viking Elementary School PTO, but also rep. other PTO's in the city (Lincoln, Kelly, Lewis & Clark and Ben Franklin). Ms Logan stated they wished to submit petitions signed by residents, which reads "we, the undersigned citizens of the city of Grand Forks, ND support inclusion of multiple (3) underpass/overpass pedestrian crossings in the final project plans for South Washington Street reconstruction"; that petitions include 513 signatures and they are still getting signatures. The committee suggested they present their petitions to council on Monday.

Thee was considerable discussion re. location preference, however, Ms. Logan stated they did not want to be too specific; suggested locations were near Library Circle, around 32nd Avenue South, north of 17th Avenue South, in Hammerling area; that mid-block crossing less expensive. Mrs. Beyer reported that both School Board and Park Board were supportive of this and would send letters of support.

Moved by Hamerlik and Beyer that we support South Washington Street underpasses as deemed prudent by the engineering department.

Mr. Vein stated he thought that too vague, and suggested council go on record recommending that up to 3 underpasses be constructed as part of the South Washington Street reconstruction project. .

After discussion Hamerlik and Beyer withdrew their motion.

Mr. Hamerlik then moved to endorse and recommend three under- passes on South Washington Street; Beyer seconded the motion.

Mr. Vein reported that they are looking at Transportation Enhancement Funds for underpass along 32nd, in conjunction with the continuation of the bikepath, and that the other two be considered project eligible under the normal project. Mr. Hagness asked if asking for 3 would jeopardize other 2; Mr. Vein stated that would depend on DOT officials, would depend on where place the one on the north end, won't get one in at 13th as that's beyond the project limits. Mr. Vein reported that T.E. funding is 80-20% at 32nd, and other 80-10-10 if project eligible. He stated that he felt two more realistic number.

Ms. Logan noted that there are no children from Kelly that cross South Washington, but fair number of children to the north who cross. Mrs. Holten stated it was important to connect crossing
with bikepath, sidewalks, etc. in order for them to be used.
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Mrs. Beyer stated that she had talked with someone at State level, they said that these crossings don't meet warrants and won't meet warrants, and they stated they would seriously look at petitions, with possibility of getting Feds. to participate.
Ms. Holten stated that along with the petitions they are cir- culating flyers urging people to write Marshal Moore, NDDOT, and also congressmen in Washington; and trying everything they can to get this in the forefront of people's minds, that even if don't meet warrants, very important to Grand Forks as a community.

Mr. Grasser also noted that the public hearing is important place to bring these things up, because feds look at comments of public hearing.

Upon call for the question, the motion carried.

2. Request to call for bids/quotes for flow meter for wastewater
department.
Mark Lambrecht, Asst. Dir. of Public Works, reported they intend to replace flow meter at discharge of sewage lagoon, old meter is defunct, est. cost between $5-7,000, and funds are budgeted. Moved by Klave and Beyer to authorize call for bids. Motion carried. (committee only).

3. Matter of drug testing policy and procedure.
Dan Gordon presented information relative to starting drug testing procedures for City employees; that majority of employees to be tested fall under public service, involves 120-150 employees who carry commercial drivers licenses, also mechanics, dispatchers, etc. He reported they sent out Request for Quotes to 3 companies to administer, test governed under federal regulations, cost approx, $70/per test. He reported they would do random testing of 50% of pool candidates through calendar year end, also testing for alcohol abuse.

He reported that City not required to start until January 1, 1996, but want to start by September of this year, will also be meeting with employee rep. groups before any testing done. He reported that by 1997 they want to include safety sensitive positions (police, fire and communication ) and by 1999 all employees involved.

Mr. Lambrecht reported this is unfunded mandate, this is opportunity to make ourselves and public we serve feel better about employees and work force and way we conduct business, and have a degree of assurance that services being provided are being provided in a very safe manner; and to help an employee who does have a problem to get help he needs. Member Beyer suggested that they have a follow-up policy. Mr. Gordon stated there is medical review officer included in the price, and he has authority to revoke CDL and may recommend the employee to seek an evaluation

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for the dependency. He stated they have very standard disciplinary procedure to follow and would recommend looking at those with the city attorney and fine-tune the existing drug policy. He briefly reviewed current policy.

Mr. Hamerlik suggested contacting UND re. their rehab. program.
Mr. Gordon noted that costs funded through individual department budgets; and that there may be an opportunity through the League of Cities for cities of Bismarck, Minot and Grand Forks to pool candidates to select from for random testing. Information only.
4. Request for extension of completion date, Proj. 4199, Lift Station upgrading.
Tom Hanson, WFW, presented request for extension of completion date from July 1 to September 1, 1995. Mr. Hanson that they initially submitted pump that did not work so had to make modifications to provide pump that would work. Moved by Hamerlik and Beyer to approve. Motion carried.

15. Matter of construction engineering agreement with WFW for
Proj. 4044, 6th Ave.N. reconstruction.
Tom Hanson, WFW, reviewed revised estimate in the amount of $174,192.42 (net increase of $10,000) There was some discussion re. change orders to project (if requires re-testing) and if contractor takes longer for some items; he stated this is DOT project, that they would follow time and keep owner informed; can't force contractor to complete on time. He stated barring unforseen things, will get done within project funding. Moved by Klave and Beyer to approve. Motion carried.

11. Consideration of bids:
a) Proj.4308, Dist. 103, street lighting in Mighty Acres.
b) Proj. 4309, Dist. 104, st. lighting on 11th Ave.S. (30- 38th Sts.)
c) Proj. 4311, Dist. 106, S. 36th St. (22nd to 24th Ave.S.)
Mr. Grasser stated these are residential street lighting projects, and distributed copies of tabulation of bids, Bergstrom low bidder. Moved by Klave and Beyer to accept the low bids of Bergstrom Electric, Inc. in the amounts of $9,590.00, 20,530.00 and $4,300.00 for a total bid of $34,420.00. Motion carried.

(Note: Member Beyer asked staff to look at street lights on Chestnut Street off Terrace Drive (condition of poles)

d) Proj. 4329, Dist. 107, st. lighting on N. 36th St. (Gateway to pasta plant).
e) Proj. 4323, Dist. 108, N. 47th St. (6th-12th Ave.N.)
f) Proj. 4343, Dist. 109,S. 34th St. and 30th Ave.S.
Mr. Grasser stated these are commercial street lights with cobra head. Moved by Hamerlik and Klave to accept the low bids of Northern Electric, Fargo, in the amounts of $19,000, $16,676
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and $14,800, for a total bid of $50,476.00. Motion carried.

g) Proj. 4246, Dist. 529, paving N. 51st St. (6th-7th Ave.N)
Mr. Grasser distributed copies of tabulation of bids and recommended award to low bidder. Moved by Beyer and Hamerlik to accept the low bid of Valley Contracting Company in the amount of $89,625.75. Motion carried.

Dan Schmaltz asked if contractor could strip black dirt on 6th Ave. and save, rather than working into soil where no good to anybody; staff will work with Molstad on that.

h) Proj. 4328, new roof on sludge plant.
Mr. Grasser distributed copies of bids received for new roof for lime sludge plant (one pc. rubber roof). Moved by Beyer and Hamerlik to accept the low bid of Northern Roofing, Grand Forks, in the amount of $23,950.00. Motion carried.

i) Proj. 3974, bikepath from DeMers to 17th Ave.S.
j) Proj. 4250, bikepath from 29th St. to 32nd Ave.S.
Mr. Grasser reported these are bikepath projects put together by CPS for the City, that low bid received in the amount of $341,709.11, and reviewed cost breakdown for the projects with total local share $156,926 and Park District committed to $72,000 on the two projects. Moved by Hamerlik and Beyer to accept the low bid of Strata Corporation in the amount of $341,709.11. Motion carried.

12. Plans and specifications for construction projects:
a) Proj. 4344, san. sewer in Col.Park 15th Addn.
b) Proj. 4345, watermain in Col.Park 15th Addn.
c) Proj. 4346, storm sewer in Col.Park 15th Addn.
Al Petrich, CPS, was present. It was noted that these projects engineered and installed privately with City providing inspection service. Mr. Grasser reported engineering staff had reviewed and made comments. Moved by Hamerlik and Beyer to approve plans and specifications, contingent upon engineer's comments. Motion carried.

d) Proj. 4321, Dist. 361, storm sewer on 38th St. and 30th
Ave.S.
Mr. Grasser reported this is to serve area west of Menard's, providing storm sewer extension from 30th Ave. to the west, will provide paving at later date. Moved by Klave and Beyer that we pass a resolution approving the plans and specifications for this construction and further that the city auditor be directed to advertise for bids on the project. Motion carried.

5. Matter of easements.
Mr. Grasser reviewed easements:
1) temporary construction easement for storm sewer in Mighty

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Acres lying south of 47th Avenue South between Chestnut Street and Cherry Street, Crary Homes & Real Estate, Inc., grantor, $1.00.
2) temporary construction easement, watermain replacement on S. Washington Street and 8th Avenue South, Leevers Supermarket, Inc., grantor, $1.00, Project No. 4275.
3) fire hydrant easement for watermain replacement on 14th Ave.s. between South 10th and S. 11th Streets, Jayson and Roxann Sorum, grantor, $150.00, Project No. 4276
4) fire hydrant easement for watermain replacement on 14th Ave.S. between S. 10th and S. 11th Streets, Terrance and Charis Zacher, grantor, $150,000, Project No. 4276

Moved by Beyer and Klave that these easements be approved and that the proper City officials be and are hereby authorized to sign said easements. Motion carried.

6. Matter of revised cost participation and maint. agreement
with NDDOT for intersection improvements at 32nd and 20th St.
Mr. Grasser reported this agreement had been approved, however, DOT revised cost estimates for the project and basically doubled, but even doubling City's estimated share being $3,290.00. Moved by Beyer and Hamerlik to approve agreement and authorize entering into the agreement with the North Dakota State Department of Transportation. Motion carried.

7. Matter of preliminary assessment dist for S. Col. Rd. ditch.
Mr. Grasser reported that previously they had brought in two different options for assessment districts; reviewed assessment district map for project to enclose ditch to 24th Avenue South, that they looked at possibility of expanding ditch as it extends south of 32nd as that is also open ditch, and that they are looking for concurrence from committee to verify future assessment district. Mr. Vein stated there has been some thought to get DOT to cover some of that cost, going to work with DOT to coordinate. Moved by Beyer and Hamerlik to approve concept of future assessment district. Motion carried. (comm. only)

8. Matter of establishing tapping fee formulas for projects:
a) Proj. 4169, san. sewer along 32nd Ave.S.
b) Proj. 4170, watermain along 32nd Ave.S.
c) Proj. 4217, forcemain from 32nd Ave.S. to 17th Ave.S. (future district).
d) Proj. 4126, paving along 32nd Ave.S.
e) Proj. 4171, paving along 32nd Ave.S.
Held in committee.

9. Change order 11 for Proj. 4006, DeMers Ave. Phase II.
A change order in the amount of $198.66 (City's share approx. $40.) was reviewed by the committee. Moved by Hamerlik and Beyer to approve. Motion carried.

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10. Matter of revised engineer's report for Proj. 4323, Dist.
108, street lighting.
Mr. Grasser reported that the first report submitted mistakenly showed 25% City share for classified street, that was removed, with total cost ($30,000) to be special assessed. Moved by Hamerlik and Klave to approve revised engineer's report. Motion carried.

13. Matter of creating special assessment districts:
a) Proj. 4319, Dist. 360, san.sewer on 30th Ave.S. (38th-
42nd St.)
Mr. Grasser reported this is area west of Menard's, 30th Ave.S. area. Moved by Beyer and Hamerlik that we adopt a resolution creating the assessment district, approving the engineer's report, including estimate of cost, an assessment district map, and further that we pass a resolution instructing the city engineer to prepare detailed plans and specifications, and that we declare intent to sell bonds to finance these improvements. Motion carried.

b) Proj. 4320, Dist. 239, watermain on 30th Ave.S. (38th-
42nd St.)
Mr. Grasser reported this is watermain in same area, to the end of Amundson's Funeral Home. Moved by Klave and Beyer to approve (same motion as above). Motion carried.

c) Proj. 4363, Dist. 538, paving 38th St. (30th-29th Ave.S.)
Mr. Grasser reported this is in same area, that this project improves intersection by Menard's and basically completes concept plan where 38th is supposed to peel around into a curve on 30th; this also takes project to water tower. He noted there is 20% City's share on the project because section of curve is 41 ft. wide as part of the classified street system so City paying 20% of that. Moved by Beyer and Klave to approve (same motion as above). Motion carried.

14. Matter of job description for Project Engineer III.
It was noted that this position brought through committee and council last year; position was budgeted but not filled, and job description had not been approved. Mr. Grasser and Mr. Vein reviewed the job description with the committee. Moved by Beyer and Klave to approve the job description. Motion carried.

16. Budget amendments.
a) Flood study - $196,000
Mr. Lambrecht reviewed budget amendment to transfer funds
from cash carryover for Project. 3987, Corps of Engineers. He noted that Mr. Schmisek had suggested using infrastructure funds (portion of sales taxes designated to infrastructure) rather than selling g.o. bonds and paying higher interest rate to pay for study. Moved by Beyer and Klave to approve. Motion carried.

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b) Central Garage - $16,000
Mr. Lambrecht reviewed amendment to budget to reflect unanticipated revenues to be used to purchase additional resale items. He reported they purchase from Central Garage (central purchasing) Moved by Hamerlik and Klave to approve. Motion carried.

17. Request for vacation of portion of old N. 47th St.
Mr. Grasser reported that when State worked on Gateway Drive, there were some realignments on Gateway at N. 47th Street (N. 47th Street moved several hundred feet west), that Stamart is on the west side of 47th on Lot 1, and agreement was that Stamart would purchase strip of property and then ask that old 47th Street R/W be vacated, they are planning to do some building expansion and in order to facilitate things, would like to start vacation process. Mr. Vein stated that Stamart doesn't feel they should have to replat property, to purchase property and take vacated portion and go ahead at start construction; that Mr. Bushfield has requested that the property be replatted, and that there is definite benefit to have replatted esp. in vacation process because half of vacated property goes to either side, est. cost of replat $1,000. He stated that he wanted committee to be aware, because Stamart may come back; they weren't informed of meeting tonight. He stated that Stamart gained considerable amount of property at no cost.

Moved by Beyer and Hamerlik to accept vacation request and approve contingent upon the property being platted, and to set the public hearing date as June 19, 1995. Motion carried.

Meeting adjourned at 8:30 p.m.

Alice Fontaine
City Clerk

Dated: 5/09/95.