Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Monday, September 25, 1995 - 7:00 p.m.

Members present: Hagness, Beyer, Hamerlik, Klave.

1. Public hearing for Project 4349, Red River Pedestrian/Bike-
path (Federal Aid Proj. TEU-6-986(041)044).
Chairman Hagness called for the public hearing. Al Petrick, CPS., Ltd., stated this is a bikepath project, transportation enhancement project, 80% federally funded, will start at Lincoln Drive and continue on river side of the dike to Plum Avenue, on City right of way, and all (52) property owners adjacent to the path have been contacted by mail, one response received back (not a negative response); that this is critical linkage of the next four phases of bikepaths to go along the river, and this is first one. He reported that the bikepath would be 10 ft. wide with 5" concrete and conforms to ASHTL standards and DOT specs.

Bruce Hanson, chairperson of Bikeway Committee, stated this is $355,000 project, 80% funded by outside sources, and very important part of enhancement process on the bikepath in completing the loop; City's share, $70,000, will come from Bikeway Fund.

Greg Horner, Park Commission, asked how maintained in spring because of wet/muddy conditions. Mr.Petrick stated that Corps looking to raise dike in next 4 to 6 years, and they have to keep path 25 ft. min. from toe of dike to river. Mr. Hanson stated that has been considered in committee and would be part of their bikeway maintenance.

Jack Mullin, 225 Lincoln Drive, stated that dike is behind his property, that people have been using top of dike since it was built, unsafe to walk bikepath after dark because of under-growth and trees, doesn't think people will use it and is waste of money to develop project like this when people using top of dike.

Chairman Hagness closed the public hearing, and announced that the public has ten (10) days to submit written comments to the engineering department, after which comments will be brought back to committee. Mark Lambrecht, asst. dir. of public works, stated written comments should be sent to him within the next 10 days and will become part of the official record of the hearing. He also noted that there was very competitive selection for the projects funded by the Transp. Enhancement funds (18 applications throughout the state and only 5 funded, and this is one of the larger projects).

Mr. Lambrecht introduced Chuck Grotte, who is new assistant director of public works.

2. Request for expanded driveway by Conte Luna Foods on N. 36th
Street.

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September 25, 1995 - Page 2

Pulled.

3. Matter of building permit for Grand Forks Park Board to con-
struct building at Independence Park (toilet facilities).
Greg Horner, Park District, stated they had trouble getting quotes; however, would like to get built this fall. Held until Monday, October 2, at 7:00 p.m.

5. Selection of engineering consultant for Proj. 4377, evalua-
tion of sludge dewatering facility at water plant.
Mr. Lambrecht reported they solicited and received two proposals - Advanced Engineering and KBM, Inc.; that selection committee consisting of Hazel Fetters-Sletten, supt. of water treatment; Jim Evensen, chief water plant operator; Keith Johnson, asst. city engineer; and himself, reviewed and ranked both proposals and interviewed both firms; that based on results of their ranking and interviews are recommending entering into agreement with Advanced Engineering.

Moved by Beyer and Klave that we enter into an agreement with Advanced Engineering and Environmental Services, Inc. Motion carried.

7. Consideration of construction bids:
a) Proj. 4340, Dist. 238, watermain on S. Wash. St. and 40th Avenue South.
Al Grasser, asst. city engineer, reviewed tabulation of bids received, and noted that there was $6.20 difference between low and second low bids, bids came in under engineer's estimate. Moved by Hamerlik and Klave to accept the low bid of Duckstad Contracting, Inc. in the amount of $440,521.80. Motion carried.

4. Consideration of bids:
a) rock salt for ice control
Mr. Lambrecht reported two bids received: Cutler Magner Co., Duluth and H and H Trucking, Minot, and recommended award to the low bidder, Cutler-Magner. Moved by Beyer and Hamerlik to accept the low bid of Cutler Magner Company in the amount of $11,531.00 for 325 tons of rock salt. Motion carried.

b) washed sand for ice control
Mr. Lambrecht reported only one bid received, Bradshaw Gravel Supply at the same price as last several years, and recommended award of the bid. Moved by Hamerlik and Beyer to accept the bid of Bradshaw Gravel Supply in the amount of $48,321.00 for 5850 tons washed sand as per specifications. Motion carried.

c) front load containers for sanitation department
Dick Newman, solid waste mgr., reviewed bids with the com-mittee and recommended award to WasteCo Mfg.($152,885), however, they don't have quite $150,000 in the budget so they will reduce
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September 25, 1995 - Page 3

the number of containers to fit budget. Moved by Klave and Hamerlik to accept the low bid of WasteCo Mfg., with reduction in number of containers to keep within budget. Motion carried.

d) sale of scrap metal and appliances
Mr. Newman reported they had several people interested but didn't receive any bids, and requested authorization to negotiate with company who has been doing in the past (and didn't get bid in) so can get CFC's removed before cold weather sets in. Moved by Klave and Beyer to authorize sanitation department to negotiate bid with CAR Bash for sale of scrap metal and appliances at the landfill. Motion carried.

e) used crawler tractor for sanitation department
Mr. Newman reported his recommendation in memo to committee on 9/21/95 for used crawler tractor was to award to Butler Machinery in the amount of $183,500, less trade-in of $12,000 for a net bid of $171,500, contingent upon inspection by City personnel. He reported they had crew of 4 people go to Fargo to inspect equipment and recommended bid. Committee asked if Butler would extend warranty contract by four years and at what cost; and asked Mr. Newman to check with Jim Eck of Butler and have information Monday night. Moved by Hamerlik and Beyer to accept bid of Butler Machinery Company in the amount of $171,500 with trade, with an extended four-year warranty on major power train components of the equipment. Motion carried.

6. Matter of various easements and deeds.
a) Easement for electrical distribution at northwest corner f 17th Ave.S. and S. 48th Street, $1.00, Nodak Electric Cooperative, Inc.
b) Temporary construction easement, Sanitary Sewer Proj. 4364, at 6th Ave.N. between N. 51st and 55th Sts., $1.00, Van Raden Properties
c) Quit claim deed, surplus real estate, E/W alleyway between Cottonwood and Cherry Sts. and between S. 9th and 10th Sts., $1.00, City of Grand Forks.
Moved by Hamerlik and Beyer to approve easements; and adoption of a resolution authorizing the property at E/W alleyway between Cottonwood and Cherry Streets and between South 9th and 10th Streets be sold at private sale for $1.00 and other good and valuable consideration as recommended in letter from the city assessor dated August 31, 1995 including the signing of the deeds. Motion carried.

8. Matter of engineering agreement for Project 3941, south end
drainage control facility.
Held for 2 weeks.

Hamerlik excused.

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9. Amendment No. 2, eng. services, Proj. 4322, English Coulee
Diversion channel improvements.
Dean Wieland, CPS, reviewed proposed amendment to engineering agreement for construction of English Coulee Diversion channel improvements, where adding culverts and part of process to get LOMAR on the English Coulee; to provide services for construction engineering and preparation of legal descriptions for easements not covered under Amendment No. 2 as follows: engineering, $9,546.00, and easement preparation (renegotiate and rewrite), $1,488.00, for a total amount of $11,034.00. He also noted that project cost is approx. $150,000. Moved by Klave and Beyer to approve the amendment in the amount of $11,034.00. Motion carried.

Hamerlik reported back.

10. Matter of change orders:
Mr. Grasser reviewed change orders, that first three are related, for colored concrete in median; DOT allowed additional cost.

a) Proj. 4002.1, C.O. #7, Gateway Drive reconstruction, $2836.50, with City's share 20%. Moved by Beyer and Klave to approve change order. Motion carried.
b) Proj. 4002.2, C.O. #5, N. 47th Street reconstruction, $3450.30, City share of 20%. Moved by Klave and Hamerlik to approve change order. Motion carried.
c) Proj. 4126, C.O. #10 and #11, 32nd Ave.S. construction, $3816.50 and $1,569.50. Moved by Beyer and Klave to approve change orders. Motion carried.
d) Proj. 4223, C.O. #1, bridge on N. 55th Street, $557.11 (quantity adjustment to actual amounts). Moved by Hamerlik and Klave to approve change order. Motion carried.

11. Matter of three-way agreement for street improvements on N.
48th Street from Rose Avenue to 17th Avenue North.
Chairman Hagness reported that Dan Syrup, Nodak Contracting, has requested agreement to allow improvement under private contract for property north of Big Sioux Truck Stop. Dean Wieland, CPS, reported they will be doing design work on the project - main road to new 55-acre complex, that they are looking at putting in heavy duty street to carry trucks but not looking to pave now (base with fabric) and then pave in few years. Committee recommended Nodak consider paving of street now; that eng. ask for letter of no protest and to request paving upfront.
Mr. Wieland stated that street probably be paved as urban section some day, but no storm drainage out there and would have to be some type of rural section to have any drainage at all; and it is his understanding that Nodak would pay costs. Mr. Grasser reported that letter of request from Dan Syrup was that they would pay 100% of cost for extending street north from Rose

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Avenue to 17th Avenue, and paving something they will want to do down the line, but this item will come back for approval of plans and specs.; that this will allow them to proceed with consultant, etc. Beyer suggested that if they don't go with concrete, that Nodak maintain it. Mr. Grasser stated R/W within city limits. Mr. Hamerlik asked whether they could encourage Nodak to reconsider it. Mr. Grasser suggested that they include in the three-way agreement the maintenance and letter of no protest on the paving, and proceed from there.

Moved by Beyer and Klave that we authorize entering into a three-way agreement with Nodak Contracting and engineering consultant authorizing them to improve North 48th Street from Rose Avenue to 17th Avenue North, and to include provision for maintenance of the street by Nodak Contracting and subject to letter of no protest on future paving. Motion carried.

12. Information - temp. closure of portion of N. 9th Street.
Mr. Grasser reported he has been working with Schoen and Associates re. Kedney Warehouse building project and authorized temporary closure of N. 9th Street. He reported that they have also requested temporary fencing around the former Kedney Warehouse building and to erect site fencing on 12 ft. of 9th Street to secure building for approx. next year; that there would be enough room for vehicles to pass. There was some question re. snow removal, and eng. stated if there is a problem will bring back to committee. Info. only.

Meeting adjourned at 7:45 p.m.

Alice Fontaine
City Clerk

Dated: 9/27/95.