Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Monday, October 9, 1995 - 7:00 p.m.

Members present: Hagness, Hamerlik, Klave.

1. Matter of request for time extension on Proj. 3821, Richard's
West Storm Sewer and Pumping Station #84.
Tom Hanson, WFW, reported that delay caused by rains at worst possible times, that contractor, ICS, had significant amount of cave-ins, and delay by supplier of control system; project should be done by November 17, 1995. Moved by Klave and Hamerlik to extend completion date on the project to November 17, 1995. Motion carried.

9. Request for amendment to Uniform Building Code, 1991 Edition,
and 1994 Edition, by deletion of Sec. 2516 (f)(4)(B), sub-
section (ii) which creates small, confined spaces and which
become difficult and expensive to vent properly.
Bruce Melin, building inspector, reported this section had been deleted in the past, and it was his understanding that it should have been deleted, however, was not, and request made because of difficulty in venting areas separated by draft stops. He stated he understands this section deleted by other cities and also by State; he is recommending deletion. Steve Adams was present and agreed. Klave stated this was discussed at State level and was deleted (Bismarck, Fargo, and Minot have deleted this subsection). Moved by Klave and Hamerlik to amend Uniform Building Code, 1991 Edition, adopted by reference, by deleting this section, and introduce the ordinance for first reading. Motion carried.

2. Matter of various easements (fire hydrant easements for
Watermain Proj. 4340 on S. Washington Street.
The committee reviewed the four fire hydrant easements for this project, at cost of $150.00 each (grantors: Wilcox & Malm, Inc., Harmon Glass Company, Inc., G.E. Satrom, and Myron and Joyce Kuster, Sunset Memorial Gardens) Moved by Hamerlik and Klave that the easements be approved. Motion carried.

3. Matter of three-way agreement for street improvements on N.
48th Street from Rose Avenue to 17th Avenue South.
Held in committee (It was reported that Strata Corp. had some concerns re. conditions recommended by committee, and waiving rights to the paving and putting money into developing site and being subjected to large assessment which they wouldn't have any control over, they didn't have concern about maintenance.)

4. Matter of claim for compensation from Valley Contracting on
Project 4316, paving on S. 36th Street.
Jim McMenamy was present. Al Grasser, asst. city engineer reported that the City erred on cut sheets, that they took grades off cut sheets and grades didn't match (were done off flow line rather than back of the curb), and chose to rectify by installing inlets at low points and tie back into existing curb); that

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October 9, 1995 - Page 2

subsequent to that met with Valley reps., that there were some delays on the project and basically they agreed to $3,000 to cover mobilization/demobilization set-up time and on paving crew; prior to that they expected to see additional dollars for gravel sub-grade, however, received bill and negotiated down; that there is concern re. equipment time, and under specifications, contractor should share in the burden of the error, that equipment time should be responsibility of the contractor; that he met with Mr. McMenamy and he disagreed; and are looking to committee. He reviewed billing: $1550 for equipment time, $831.52 for crushed gravel, adjust catch basin, $150 and install 20 ft. of curb, $240, for a total change order of $2,776.52.

Mr. McMenamy stated that City made error, didn't charge for office overhead, supervision time or pumping time; and feel they deserve $1550 equipment time.

After further discussion, it was moved by Hamerlik and Klave that due to circumstances to pay the change order in the amount of $2,776.52, with monies to be paid from Highway Users Fund. Motion carried.

5. Matter of engineering agreement for Project 3941, south end
drainage control facility (Amendment No. 2).
Doug Herzog and Al Petrick, CPS, Ltd. were present, stated this is next phase of the study: 1) complete soil testing for riverbank stability east of Belmont Road to determine feasibility of proposed route and design parameters, 2) preliminary design of discharge system for drainway east of Belmont Road showing proposed location, size and configuration of system, and 3) to prepare facility plan for submission to ND Health Department for loan funds.

Mr. Grasser reported City has approved concept report which identified preferred drainage route, need to investigate to make sure that the discharge structure proposing will fit on that site (Nuns' property) before start purchasing land, this process is to investigate to a more detailed degree whether outfall structure can fit where proposed, but is not design specifications. He reported that the State has revolving fund program and City informed about month ago that this drainage facility would qualify for State revolving funds, that City could borrow money at a 3% interest rate, with annual savings on approx. $2.5 Million project of about $75,000.

Mr. Herzog reported that soil borings will be taken to depth of 120 ft. along riverbank to insure there is no slippage, and hold public meeting with property owners re. concept plan drawings on section from Belmont road to the Red River, and fee in an amount not to exceed $18,900.


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October 9, 1995 - Page 3

It was noted that funding 80% from infrastructure fund, and 20% from stormwater utility fund.

Moved by Klave and Hamerlik to approve Amendment No. 2 to the engineering agreement, in an amount not to exceed $18,900. Motion carried.

6. Matter of cost participation and maintenance agreement for
Project 4349, Bikepath along Red River from Plum to 8th
Avenue South, Proj. TEU-6-986(041)044.
Mark Lambrecht, asst. dir. of public works, and Al Petrick, CPS., Ltd. were present. Mr. Lambrecht reported this is standard document agreement with Department of Transportation, they will fund 80.93% of construction cost to a max. of $257,000, with balance being City's obligation. He recommended approval and to authorize appropriate city officials to sign.

Klave excused.

Moved by Hamerlik and Hagness to approve the agreement and to authorize appropriate City officials to sign the agreement. Motion carried.

7. Matter of project concept report for Project 4349, Bikepath
along Red River from Plum to 8th Avenue South.
Mr. Lambrecht reported this was published before hearing held at last meeting, that they took into consideration comments made at the hearing, allowed 10 days for additional comments, and now put together final concept report which takes into account what happened during the hearing and a few comments which the DOT had they wanted City to address further; and then submit report, which becomes basis for concept that's approved for federal aid funding. Mr. Lambrecht reported that concerns of property owners have been addressed. Moved by Hamerlik and Hagness to approve the project concept report. Motion carried.

Klave reported back.

8. Budget amendment:
a) Sanitation Department - $9,000
(funds for overtime to keep landfill in compliance).
Moved by Hamerlik and Klave to approve the budget amend-ment. Motion carried.

9. Matter of paving on 24th Avenue South.
A rep. of apartment complex west of Columbia Mall presented request to obtain grade on street and use some of the dirt for fill, paving for 24th Avenue South. Mr. Grasser reported this project hasn't been let, that there is stockpile of dirt on 24th which would be available, but is concerned about cutting to grade until everything set. He stated there is lot of dirt to come out MINUTES/PUBLIC SERVICE COMMITTEE
October 9, 1995 - Page 4

of the streets in front of that area, and could become available for site development. Rep. stated they will need access before spring. Committee asked that she work with engineering department re. this matter.

Meeting adjourned at 7:50 p.m.

Alice Fontaine
City Clerk

Dated: 10/11/95.