Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Monday, August 26, 1996 - 7:00 p.m.

Members present: Beyer, Hafner, Klave.

1. Matter of artwork on fence along US Highway 2.
Meridith Richards, Planning Dept., presented drawings and cost summaries for the three proposed murals (8'x88'). Acting Chair Beyer reported that there is some money left in the project which would be used for this purpose to try to improve area. She stated they had talked to local artists and narrowed down to one artist, Robert Bykonen (he did artwork on Coke plant building); artwork would be painted on board and mounted on the fence with lighting. It was noted that if artwork lit would keep vandals away; lighting would be ground lighting on photoelectric cells. It was noted that there is $31,393 left in the US2 project fund and $5,000 available through Urban Beautification grant, for total of $36,393. Cost of proposed project: Lighting: design/eng. $500; Lighting: labor/materials $13,865; and Art (3 murals at 7040 each) $21,120, for total cost of $35,485; leaving balance of $908.

It was reported that this is the only money ever allocated under Lady Bird Johnson's beautification project; any unused funds would be returned to the federal government. It was also reported that the art panels are included in the original specs. There were some questions re. life of the murals and it was stated that the painting on the Coke building was done in 1980. It was reported that the Beautification Committee did check with the ND Dept. of Transp. and followed required procedures. It was also reported that the inspection department is trying to get some of the non-conforming uses brought into compliance.

Moved by Klave and Hafner to approve proposed project for three painted murals and lighting at an estimated cost of $35,365.00. Motion carried.

2. Matter of farm lease (pasture land located between city land- fill and city lagoon).
Al Grasser, asst. city engineer, reported that the City is contemplating an increase in the lease price from $1900/year to $2900/year (or $4.18/acre to $6.37/acre - average rental $10/acre), land in an alkali area. Mr. Grotte reported that the City would be reducing the amount of land by about 25 acres because of wastewater treatment facility. Mr. Grasser stated that Mr. McEnroe will be notified of next meeting (September 10) and also of proposed increase. Held in committee.

3. Matter of request for bids for waste oil collection con-
tainers.
Mr. Grotte, asst. dir./public works, reported that the current collection site is at the Acme Electric property on North Washington, and are at point where either pay rent or move out and have decided best to move out; he presented request for

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quotes for 4 - 500 gal. double-wall above-ground waste oil collection tanks; that containers would be located at various locations (fire stations; compost sites, etc.) He also reported that waste oil stored at wastewater yard until hauled away; also considering contract to collect the oil. The committee reviewed container specs., est. cost $2700/ea., $12,000 out of Recycling
Contingency Fund. Moved by Klave and Hafner to approve plans and specs. and authorize call for bids. Motion carried. (comm. only)

4. Change Order No. 1, Proj. 4349, Red River bikepath.
Mark Lambrecht, CPS, reported that this was the change order negotiated after the redesign of the bikeway along Lincoln Park dike, est. cost $12,524.50; that through negotiations with State DOT and Federal Hwy. Adm. changes approved for state and federal eligibility, so that $10,136.00 federal aid, and local share $2,388. Moved by Hafner and Klave to approve change order in the amount of $12,524.50. Motion carried.

5. Matter of preliminary engineering agreement for Project 4225,
S. Washington Street reconstruction.
Mr. Grasser submitted copy of engineering agreement and reported that the DOT addressed comments from City and incorporated those comments in the agreement; ie., changed some wording on the hold harmless; that City will have option of using concrete on bikepath and frontage roads; that storm sewer will be designed to meet Federal Hwy Standards), and recommended approval. Moved by Hafner and Klave to approve the preliminary engineering agreement. Motion carried.

6. Matter of consideration of bids:
a) Proj. 4548, parking lot improvements for bridge and county lots.
Mike Murie, EAPC, and Dick Jackson, CBD Authority, reviewed bid tabulation with committee; that Opp Construction low bidder on Base Bid A, concrete paving on S. 4th Street (County lot across from the old postoffice building), $156,490. It was noted that this doesn't include demolition of houses. He reported that Nodak Contracting low bidder for Base Bid B, asphalt paving on Bridge lot, portion that is now gravel, $37,773.00, with alt. #1 which is overlay of portion of lot that is now asphalt, in the amount of $14,930. It was noted that funds would come from Parking Authority Reserve Acct.

Moved by Hafner and Klave to accept low bids as follows: Opp Construction for concrete paving on County lot in the amount of $156,490; and Nodak Contracting for the asphalt paving on the Bridge lot in the amount of $37,773.00 plus Alternate No. 1 in the amount of $14,930. Motion carried.

b) Proj. 4523, Dist. 377, san. sewer, English Coulee Center

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c) Proj. 4524, Dist. 250, watermain, English Coulee Center
Mr. Grasser submitted tabulation of bids received for utilities for area north of DeMers Avenue and west of Columbia Road underpass; that Soberaski, Inc. was low bidder. Moved by Klave and Hafner to accept the bids of Soberaski, Inc. in the amounts of $45,115.00 and $20,770.00, for a total bid of $65,935.00. Motion carried.

d) Proj. 4525, Dist. 378, storm sewer, English Coulee Center
Mr. Grasser reviewed tabulation of bids received for this project, which has to go all the way to English Coulee; project has a December 1 completion date. Moved by Klave and Hafner to accept the low bid of Molstad Excavating, Inc. in the amount of $85,832.00. Motion carried.

7. Matter of southend drainway tapping/assessment area -
(discussion only).
Mr. Grasser presented map showing route of the drainway, that they had discussed setting up a tapping area to recoup some of the costs, that the City is going to front-end the project, that they do anticipate using State revolving funds which would give them 3% financing for the project; and recoup some of the costs when development occurs. He stated that they have to identify area which they will recoup monies from, that they will be selling bonds for 20 years and recovering funds within same period; that tapping area went extra quarter mile south of 47th because ditch along that edge and went extra quarter mile along Columbia Road because that where development will most likely occur. He stated that there are some thoughts to pursuing other options, because land acquisition might be easier; that will cut through portion of Ulland Park, that he talked with Dick Leker re. concept. He stated they are trying to deal with Phase I, which is from S. Washington to the River, and have acquired most of the land. He reviewed preliminary tapping fee calculations - trying to differentiate costs that may benefit entire area or specific areas, box culvert costs, outfall which would benefit entire area. Info. only.

8. Plans and specifications for construction projects:
a) Proj. 4543, san. sewer, Desoto First Addn.
b) Proj. 4544, watermain, Desoto First Addn.
c) Proj. 4545, storm sewer, Desoto First Addn.
d) Proj. 4546, paving in Desoto First Addn.
Mark Lambrecht, CPS, reported that this area is located just south of 32nd Avenue South at South 17th Street (behind LumberMart), this is Rex TV and Appliance Store, and owner will install utilities at his own expense. Moved by Klave and Hafner to approve plans and specifications, contingent upon review and approval by the engineering department. Motion carried.

e) Proj. 4558, sanitary sewer in Garden View Estates

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f) Proj. 4559, watermain in Garden View Estates
Mr.Lambrecht reported this area located at corner of South 34th Street and 11th Avenue South, property owned by Crary Development and would install the utilities this fall at his own expense (along with storm sewer) and then next spring request City to install paving as special assessment project; and utilities constituting 50% upfront monies (Duckstad Contracting would install the utilities for Crary). This property being developed as single-family lots. Moved by Hafner and Klave to approve plans and specs. contingent upon city engineer's review and comments. Motion carried.

g) Proj. 4560, storm sewer in Garden View Estates
Held in committee.

h) Proj. 4554, sanitary sewer in Rivers Edge
i) Proj. 4555, watermain in Rivers Edge
Mr. Lambrecht reported these utilities would serve property along South Belmont Road formerly owned by Sisters of St. Francis (east of Belmont Road and south of 49th Ave.S; present owners of the property are Ralph Applegren, Dave Roberton and Simonson Lumber, and they would install utilities at their own expense this fall, with storm sewer and paving next spring. Moved by Klave and Hafner for approval of the plans and specs. contingent upon engineer's comments. Motion carried.

Mr. Grasser reported that some of the developers are coming in very late in the year, can create problem with drainage, particularly if storm sewer not available; that he has some concerns but hopefully can work out in next couple weeks. Mr. Lambrecht stated that developers realize they are pushing quite hard to get through.

9. Request from Red River High School for waiver of building
permit fee on project house.
It was noted that this has been done the past several years. Moved by Klave and Hafner to approve waiver of the permit fee. Motion carried.

10. Change orders for Proj. 4045, water plant improvements.
Charlie Vein and Wayne Gerszewski, A & E, reviewed the change orders to the project for general and mechanical contracts, that the project entails replacement of two existing filter waste lines from Manhole 7 to Manhole 3; that during construction late last fall they put 48" tie-in piping that will be completed this fall, and that when they had the clearwell open they found lines that would leak and flood into the clearwell, that they evaluated these line and recommended replacement. He reported that the general construction change order consists of removal of 22' section of wall along Manhole 7 to gain access because lines located below floor in existing plant, remove floor, at cost of MINUTES/PUBLIC SERVICE COMMITTEE
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$16,700.00 for Innes Construction. He reported that the
mechanical construction portion of the project for Lunseth Plumbing and Heating to perform the pipe removal and replacement at cost of $73,302. He stated he has included with the change order a summary of contingency budget for the project: original project, $352,280.00, total funds allocated to date, $159,949.68, with subtotal of $192,330.32, proposed change order in the amount of $90,002.00, leaving remaining project contingencies of $102,328.32. He also reported that this is last major construction that has to be completed, that they do have two pending change orders (installation of in-house water supply booster pump, and installation of wire/or fibre optic cable across street, with est. cost of $47,000+) He also stated they will avoid granitoid streets.

Mr. Grasser asked whether there would be additional engineering costs; Mr. Vein stated they were hoping to avoid any requests for additional engineering at this point.

Moved by Klave and Hafner to approve the change orders in the amount of $16,700 and $73,302. Motion carried.

11. Report on NP Bridge funding.
Mr. Grasser reported back on funding for this project: Urban Development, $15,000 from 1995 budget); Urban Development beautification funds (1996 budget), $3,500; Central Business District Assn., $2,500; River Forks Commission, $15,000; and $40,042 sales tax infrastructure reserve, for total of $76,042. Project cost est. at $76,042.00. Info. only.

Meeting adjourned at 8:10 p.m.

Alice Fontaine
City Clerk

Dated: 8/27/96.