Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Thursday, June 12, 1997 - 12:00 Noon

Members present: Hagness, Beyer, Hafner, Klave.

1. Matter of engineering agreements for various 1997 flood
assistance projects.
Mr. Grotte, asst. dir. of public works, stated these items had been withdrawn and would be presented to the Flood Response Com-mittee later today.

Beyer reported present.

2. Matter of advertising for snow blower.
Mr. Grotte stated that they would like new blower attachment for front-end loader, and distributed information re. current and proposed equipment. He reported that $60,000 budgeted in 1998 CIP but don't think they can wait that long, current equipment out of service quite a lot last winter and borrowed equipment from Airport after they had finished their plowing. He stated est. cost $140-150,000 and that Finance had mentioned possibility of leasing; that they would bid the equipment. He also noted that payloader they just purchased would work for this. Moved by Hafner and Beyer to authorize call for bids. Motion carried. (comm. only)

6. Matter of appeals to denial of contractor's licenses.
John Ridgeway, John Ridgeway Construction, Sioux Falls, SD stated he was appealing the denial of a contractor's license to him. Howard Swanson, city attorney, reported that in the licensing process the BCI was doing criminal background checks on applicants and reported to him for decision on whether to issue license. He reviewed process and timeline they have been using (checking back to 1990, looking to see if criminal history or pattern). He reviewed Mr. Ridgeway's previous record, reported last activity with conviction was April 1992, with charges dismissed on plea arrangement; and no charges subsequent to that time. Mr. Swanson stated he did not have a recommendation for the committee.

Mr. Ridgeway stated that he had a drinking problem but hasn't drank in almost 6 years, worked in Sioux Falls, that he does foundation straightening and repair and has bonding and insurance, but will be working with John Anderson Painting, East Grand Forks.

Moved by Beyer and Hafner that we allow issuance of contractor's license contingent upon meeting bonding and insurance requirements and contingent upon submitting references to city attorney. Motion carried.

7. Matter of levee setbacks for future development in south Grand
Forks.
Klave noted this is re. development in Rivers Edge, that this project held up in lieu of the dike system, that a meeting between the owners and City staff was held and asked Corps to review what was going on there. He reported they had a memo back from the MINUTES/PUBLIC SERVICE COMMITTEE
June 12, 1997 - Page 2

Corps stating that the City had requested technical assistance in restricting development east of Belmont Road and south of 47th Ave.S. along the river; that based on stability analyses completed, a reasonable levee setback would be 750 ft. from the river center-line; that no development within 750 ft. of the river centerline would provide sufficient real estate for future levee construction to a SPF level of protection; that this buffer zone for future levee construction contains a degree of conservatism, which results from no site specific geologic information in this area, an unknown level of protection, and lack of field reconnaissance to assess existing conditions; and that with the collection of site specific data and stability analysis, the levee setback could decrease up to 20%. Mr. Vein stated he was in concurrence, that mainly they wanted to make sure they had protection; that to facilitate con-struction and encourage construction, but not to put in position of future buyout needed to come up with some mechanism for allowing them to continue to develop. Klave stated this would open up about 31 lots.

Beyer asked to be excused from voting on this matter; moved by Hafner and Hagness that we allow Beyer to abstain. Carried.

Moved by Hafner and Hagness to concur with Corps report and allow development of Rivers Edge Subdivision. Carried. (Comm. only)

8. Change orders for S. Washington Street reconstruction project.
Mark Walker, city project engineer, reported that the change order basically stated that we commit to the project, start the work and extend the completion date to sometime next year; that there were people here from the DOT as well as rep. of the con-tractor. He stated there has been some controversy as to whether they should the project or not, and that the DOT would like an answer on this as soon as possible so they can proceed with the project or commit the funds elsewhere. He reviewed the change orders which were brought in at the request of the Dept. of Trans-portation, stating that approval of this change constitutes authorization for this project to proceed immediately with the following changes to work sequencing; that in order to minimize further disruption to the public and businesses following the 1997 flood, no work will be done on the mainline portion of the project in the 1997 construction season; that the contractor will install the storm sewer trunk line and service road leads; that the con-tractor will actively pursue installation of the west service road; that due to the time lost this season, plus the limited work pro-posed, additional time will be allowed to complete the contract in the 1998 construction season; that the amount of additional time allowed will be based on the amount of work remaining at the end of the 1998 season, using the critical path method as the basis for additional time; and no changes to unit prices are allowed due to
these changes. Mr. Vein stated there will be other change orders coming in later - re. storm sewer modifications.

MINUTES/PUBLIC SERVICE COMMITTEE
June 12, 1997 - Page 3

There was some discussion re. informational meetings they have held with business people in that area, and after reviewing project with modifications, they seem to be in favor of starting the project. Comm. stated that biggest concern was access. Comm. also stated their concern was to make sure everyone was informed. Mr. Vein suggested that if there were additional concerns by the property owners that the matter should be brought back to committee for meeting with them and not on council floor.

Mr. Vein reported that Marshal Moore of the DOT has said they will cover costs of concrete service roads and that he has asked for additional assistance in covering local share; no commitment from State but has asked for that. Reps. of the DOT stated that 24th Ave.S. would be closed for possibly 10 days; 17th Ave.S. - contract indicated that one or the other would be worked on at one time. He noted that the change order is actually three parts because of funding sources.

Moved by Beyer and Klave to approve the change orders committing to the project and extending completion date to next year. Motion carried.

Hagness thanked the State and the contractor (as well as property owners) for their willingness to work with the City in resolving this matter.

4. Matter of appliance and scrap metal.
Dick Newman, solid waste mgr., reported they have large stockpile at the landfill and asked that it be declared surplus and authorize to advertise for sale. Moved by Beyer and Klave to declare the appliances and scrap metal as surplus and authorize sale. Motion carried.

5. Matter of compactor for landfill - call for bids.
Mr. Newman stated they would like to write specs. and call for bids; and that they have budgeted $350,000. He stated this equip-ment compacts trash into smaller quantities. Moved by Beyer and Klave to approve call for bids. Motion carried. (Comm. only)

3. Matter of temporary construction easements and a permanent
utility easement for Sewer Proj. 4461 and Watermain Proj. 4462, located on S. 42nd St. between DeMers Ave. and 17th Ave.S. and on 11th Ave.S. between S. 40th and S. 42nd Sts.
Mr. Grasser reported they had to obtain easements to provide access, cost $1.00 ea. ($6.00). Moved by Hafner and Klave to accept and approve the easements. Motion carried.

Meeting adjourned at 12:45 p.m.

Alice Fontaine, City Clerk
Dated: 6/13/97