Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Monday, October 27, 1997 - 7:00 p.m.

Members present: Hagness, Klave.

1. Application for moving permit:
a) Joseph A. McGurran - to move bldg. (storage shed) to 710
S. 9th Street.
Bruce Melin, building inspector, reported this was single stall garage, needs some minor repairs; that there was a neighbor who was concerned but with minor repairs which is part of the requirements, would be brought up to Code. Moved by Klave and Hagness to approve application contingent upon meeting requirements of the Building Code. Motion carried.

2. Matter of skyway easement agreements with University of ND to
span University Avenue and North 42nd Street.
Al Grasser, asst. city engineer, reported they have been working with UND and have met all conditions of the plans, one located on University Avenue and one on N 42nd Street, hasn't heard anything contrary. Moved by Klave and Hagness to approve contin-gent upon city attorney's review and approval. Motion carried.

3. Matter of bid specs. for 1998 water treatment chemicals.
Charles Grotte, asst. dir. public works, reported that this is annual request for bids for chemicals, that State requires addi-tional certification of certain chemicals and that has been included in the bid package, otherwise same as usual. Moved by Klave and Hagness to approve specifications and authorize call for bids. Motion carried. (comm. only)

4. Matter of construction phase engineering agreement, Proj.
4439, Lift Station #38.
Tom Hanson, Webster, Foster & Weston, reported this is for con-struction phase services for pump station south of C'Mon Inn, $800,000 project, $67,006.00 construction services agreement, paid out of utility rates. Mr. Grasser reported that Keith Johnson has reviewed, fee 7% of bid, that pump stations fairly complex systems and percentage of construction seems in line. After some discus-sion it was moved by Klave and Hagness to approve Amendment No. 2 to the agreement in the amount of $67,006.00. Motion carried.

5. Matter of amendment to engineering agreement, Proj. 4199,
Lift Station #22.
Tom Hanson, Webster, Foster and Weston, reported this is Amendment No. 2 to agreement for professional services for 1994 Lift Station Upgrading Project No. 4199, change in scope of the project to add a third pump to the project, with increase in engineering services of $6,000 to get pump on line. It was noted this is at Simplot station and adding pump because of their usage, there was proposal that Simplot pay portion of the cost, and Mike Shea working with Simplot. Moved by Klave and Hagness to approve the amendment to the engineering agreement in the amount of $6,000. Motion carried.
MINUTES/PUBLIC SERVICE COMMITTEE
October 27, 1997 - Page 2

6. Change order for Proj. 4624, forcemain valve replacement.
Mr. Hanson reported that he doesn't have dollar amount on this; that project is to replace valve at Lift Station 16 off intersec-tion of Washington and 17th Avenue S. and add valve on line for Lift Station 14, funds come out of wastewater funds and has to be done before Washington Street paving. Held until Monday, November 3, at 6:45 p.m.

7. Matter of landfill site study Authorization No. 2.
Mr. Grotte reported that in August, 1995, the City entered into agreement with Burns & McDonnell to site, design and construct new landfill and have done services in Authorization No. 1, siting and pre-application phase; next phase, Authorization No. 2 (which includes phases IA, IB, 2 and 3) moves into purchase of site and evaluation of solid waste baling process, hydrogeologic investiga-tion, solid waste management facility permit application. He reported that Authorization No. 3 would be to proceed with actual design of the landfill. He reported that their proposal was to do those three phase for $414,178.00 based on same rate structure in the August 1995 agreement, and is continuation of what they have been doing. It was noted that WFW is sub-consultant and doing local work. He also reported that this will be paid out of land-fill rates. Moved by Klave and Hagness to approve Authorization No. 2 for professional engineering services with Burns & McDonnell Waste Consultants, Inc. in the amount of $414,178.00. Motion carried.

Mr. Grotte reported they have narrowed site down to two sites, that Ray LeClerc now getting proposal letters sent out; that all four sites technically okay but final two better because of lower operating costs.

8. Matter of bids for landfill compactor.
Dick Newman reported that after evaluation tabulation he would recommend the purchase of Butler Machinery's CAT 826G for $347,615, less $25,000 trade-in, for a total of $322,615, which was low bid. He reported that a four-member team went out and looked at machines in use in other areas (incl. Jim Weisenburger, parts and service; Dan Osowski, mechanic; Doug Powell and Jerry Neil, operators) and they highly recommended the Bomag machine.

Jim Eck, Butler Machinery, and Doug Benson and Harry Anderson, Krider Equipment, were present and made comments re. their equipment. Doug Powell, operator at the landfill, spoke to their recommendation.

There was considerable discussion re. the evaluation of the machines, and in particular the one hour per day spent in cleaning debris and wire from the wheels (that even with cleaner bars installed debris and wire had to be removed from the axles) on the Caterpillar, and that this was not the case with the Bomag machine. MINUTES/PULIC SERVICE COMMITTEE
October 27, 1997 - Page 3

There was also discussion re. scheduled maintenance, resale value, etc.

Moved by Klave to accept low bid of Butler Machinery in the amount of $347,615 less $25,000 trade-in, for a total of $322,615. There was no second to the motion and the matter was referred to council with no recommendation. Hagness stated that if the City hadn't sent four people to consider equipment, would go with Butler Machinery.

9. Matter of recycling plan.
A memo from Dick Newman re. possibility of the sanitation dept. taking over recycling duties had been sent to the committee, that because there is not adequate time for the City to prepare to take over the operation (to acquire equipment and personnel) he sug-gested that the current contract be extended for one year until December 31, 1998; that this would allow the City ample time to study portions of the recycling, collection, processing and marketing and compare options. Mr. Newman reported that if the new owner didn't accept current numbers, they would bring back to committee. It was moved by Klave and Hagness to extend the current contract for one year, until December 31, 1998. Motion carried.

10. Change Order #3, Proj. 4440, Dist. 386, Southend Drainway,
Phase 1A, from the River to Chestnut Street.
Mark Lambrecht, CPS, Ltd. and Mr. Grasser presented the matter to the committee. Mr. Grasser reported they had previous change order to put closure on the southend drainway discharge structure which is under construction, so have mechanism to keep water from backing up but because of overland flow want to address ability to pump to keep water down. He stated they were proposing to install two pumps, one in each manhole, and that they made these changes after talking with maintenance people, and are recommending that as pumps qualify for CDBG funding to pay for pumps and controls using those funds, and do remainder of labor and installation as a change order to the project. He reported that the original project was done before the 1997 flood and everything designed based on a 100-year event and flood gauge of 52 ft., and based on that felt water could flood back through the drainway, and since the flood there has been a re-thinking of level designing to, and this raises that level of protection. Moved by Klave and Hagness to approve the change order in the amount of $118,365, with funding of $55,000 for the pumps and controls from CDBG funds and balance special assessed to the project. Motion carried.

The committee suggested bringing this to Flood Response Comm.

Meeting adjourned at 8:15 p.m.

Alice Fontaine, City Clerk
Dated: 10/29/97.