Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Monday, March 30, 1998 - 7:00 p.m.

Members present: Hagness, Hafner, Klave, Lucke.

1. Request from Nina Kulikov, Kosmos and Cultural Center for Teens, for waiver of building permit fees for remodeling of building at 21 1/2 South 4th Street.
There was no one present to speak to this item. Moved by Hafner/Lucke to deny the request. Motion carried. (Comm. only)

2. Matter of outstanding bill for Paving Project No. 4414, paving 47th Avenue South, Grand Forks Township, $5,000.
This item will appear on April 14 agenda.

3. Matter of taking bids for the automated side-load collection system.
Todd Feland reported that in the 1998 budget council approved changing refuse collection system to the side-load collection system and in Memo outlined cost and benefit factors; that in estimating cost Mr. Newman would be able to do side-load collec-tion system within the 1998 budget. He reported that the current collection requires 10 individ-uals and with new system four individuals and through conversion Mr. Newman would be eliminat-ing some part-time people and transferring of fulltime employees to other programs at recycling program or future landfill.

Klave reported present.

Dick Newman, Solid Waste Mgr., reported that committee had viewed video on this system, that this will be more efficient operation, that when set up routes they will do 600-650 collections per day with possible increase and after time of operation will redefine collection lines and re-establish routes at that time. He reported that disposal at the landfill is up over year ago, running 15 to 45% more garbage than year ago at this time, and personnel needs little higher but anticipate that will diminish.
There was some discussion re. personnel changes - change in eliminating part-time employees and re-assignment of current staff (possibly in recycling program or at future landfill). Committee asked for further clarification in staff reduction, reassignment and seasonal help, and that they are not ready to make program change without staff reduction. Committee stated that they are not willing to lay anyone off but through attri-tion, don't want to add employees, and asked that they go back and look at again to reduce personnel to justify expense of new system. Mr. Vein reported that they tried to look at this com-prehensive-ly, not just through side-load system but at new land-fill and recycling, etc. but can just look only at this program. He stated that bottom line is that they will have to acknowledge the additional things that they are trying to incor-porate into this, that they tried to be complete and comprehen-sive in running
two landfills, following Code in reduction of employees, and
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that's revision they would come forward with.

Committee asked that they come back with additional information. Held in committee.

4. Matter of request for trucks for street department.
Mr. Feland reported this item is contingent on proceeding with the side-load system. Held in commit-tee.

5. Prelim. city recycling collection study.
Mr. Feland reported that this based upon request of commit-tee; Lynn Overend, recycling coordinator, has looked at costs, and that City could do with cost reduction, and asked committee to allow the Solid Waste Department to proceed with specs. for equipment and specs. for distribution end of the recyclables and bring back to committee with finished product (specs. for recycling trucks, for marketing end and disposing of recyclables.

Mr. Feland reported that est. equipment expenses, maint. and operation, est. wages and benefits, contracted services and other operations (some are already in the budget - educational posters and travel), est. figure of $357,888; that City current budget for existing program (incl. contractor) is $436,286. He reported that City pays $2.10 per household, $1.05 for apartments, per month. He stated they would like to bid items to determine cost and won't know until bid marketing and processing end, etc.

Moved by Hafner and Klave to allow staff to write specifications and to bring back to committee before proceeding. Motion car-ried. (comm. only)

6. Matter of water meter replacement.
Chuck Grotte, asst. dir., presented updated version of report, that FEMA has approved replacement of damaged meters and this issue is for information for committee. He reported that FEMA has agreed to replace all meters submerged in the flood, $1,457,525; that prior to flood were starting to look at replac-ing existing meter system in people's basements for remote read on outside of their house and since that system installed 15-20 years ago, technology changed and there are telephone and/or radio systems, etc. and were considering replacing current system in near future with a new system. He reported they have had Advanced Engineering looking into this as part of the work done on the DSR to replace meters and have come to conclusion that radio system is probably the preferred system, and in order to incorporate that city-wide with est. cost of $3,803,134, with inclusion of three meter positions and over course of 20 years save $1,890,000. He reported they are not considering deleting the positions but deleting one and keep two on for other work in the water distribution department. He reported that they would
try to get on Flood Response for consideration of CDBG funding or MINUTES/PUBLIC SERVICE COMMITTEE
March 30, 1998 - Page 3

as alternative go through the utility rates or special assessment per meter, etc. He stated that with new system have one employee to read meters.

Charles Vein, Advanced Engineering, reported that whole project is $3.8 Million, FEMA monies $1,457,525, so cost to City if ap-proved would be $2.345 Million, and savings over 20-year period (employees and vehicles) with 3%/per year, $1,890,000. He re-port-ed that initial cost for the radio system would be $1,694,-500 so difference in cost for that system and savings from the posi-tions and vehicles would be $195,000. He reported that if they stay with present system, on top of FEMA dollars, spend another $608,000 and that's looking at replacing city-wide because number not flood damaged are nearing 20-year life and projected for replacement in next several years.

Mr. Vein reported that they also looked at both telephone and radio systems; that telephone system slightly cheaper but differ-ence being in looking into future and technology, that in tele-phone system have to go into each person's phone and connect into their lines and could be problems with various systems (call waiting, answering systems, etc.) but most concern is where tech-nology going, some homes where maybe don't have lines, could be on cellular or satellite, and with 20-year life that technolo-gy could make difficult to read meters several years from now. He reported that with radio system can control your own destiny, and reason why recommending radio system.

It was noted that there would be normal replacement of meters; and Mr. Vein reported that $608,000 would be spent anyway in the next 3 to 5 years. It was noted that replacement could be made within year, or possibly two years.

Hafner also noted that there are other meters on these houses, electrical, gas meters, etc. and whether combined reading of meters by working with other agencies, save more money. Mr. Vein reported they have spent some time researching this and talked to three major meter mfgrs. and looked at their radio systems, also contacted another system, and have spent some time with CelNet who NSP has contracted with re. their meter replacement and they have given us price and are working with them now on setting up Beta site in Grand Forks where put on hundred meters and try system. He reported they would be looking at getting informa-tion to put togeth-er bid documents, and part of those docu-ments would require setting up to show how system would work; CelNet very interested in doing because working with NSP and also expressed interest in working with East Grand Forks and immediate surround-ing area of Grand Forks.

There was some discussion re. funding. FEMA would pay for
replacement of meters of similar type, and of existing meters,
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only two of three mfgrs. don't make any longer; FEMA will make settlement.

Ken Vein reported that Mr. Grotte had alluded to the fact that they may go to CDBG, but no money approved or recommended so some difficulty in getting any funding there but look to see if pos-sible and if not go back and work with finance department where look at monthly assessment on the water billing as in previous water meter replacement program. He stated he didn't know what dollar amount would be and would bring forward before making recommendation to proceed. Hafner stated he wouldn't recommend using block grant funds because getting substantial amount of money from FEMA. Hagness stated that position reduc-tion should be through attrition rather than transferred and any additional positions in water department justified on their own merits. Mr. Grotte stated that the attrition rate in sanitation department lot higher than water department and attrition could take longer in water department (3 full-time people plus one part-time employee).

Dwight Wurzbacher, water distribution, reported that current system installed in 1982 and by 2000 would have gotten out of current system, but with flood damage to meters, and is very important to move to an updated system. He also reported that they are losing revenue because of inadequacies of existing meters.

Mr. Grotte reported this is information for committee and will come back with funding package and some justification for people. Held for 2 weeks.

7. Matter of bids for oil products for public works.
Mr. Feland reported they reviewed bids and references, both bidders qualified and recommended acceptance of low bidder, Agri-City Cooperative Services, 803 S. Washington Street, in the amount of $13,034.65. Moved by Klave and Hafner to approve low bid as recommended. Motion carried.

8. Matter of consideration of an ordinance concerning connection fees and special assessments. 9. Matter of consideration of ordinance relating to eminent domain for public projects and uses.
It was noted that items 8 and 9 had been referred to commit-tee by the city attorney and he had asked these items to be held.
Held in committee for two weeks.

10. Matter of bid for Wastewater Treatment Plan process equip-- ment, City Project No. 4371.
Mr. Vein reported there were considerable questions from industry about which way going on this and would like to be in
position of discussing at a sit-down meeting and review pros and
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cons. Jim West, KBM, stated he would be in favor if included committee members. Hagness stated that this is $13.5 Million project and would like to discuss; and asked that they bring back some quotes on a concrete enclosure rather than steel. Mr. Vein reported either as official committee meeting or notification, but like to do as soon as possible and set meeting at this time. Mr. West reported that bids can be held for 45 days, taken on March 9. It was noted that there is some composting being done and committee should look at that system prior to meeting (March 31 after council meeting - 830 S. 48th St.). The committee set Tuesday, April 14, at 5:00 p.m. to hear this matter and to make recommendation for council on April 20.

11. Matter of change order for Proj. 4435, raw water intake improvements.
Wayne Gerszewski, Advanced Engineering, reviewed change order for work done under general construction, United Crane is con-tractor; that change order divided into two sections, installa-tion of 24" diameter pipeline couplings at cost of $1,993.58 and installation of concrete meter valulet extensions at cost of $3,964.40, for total cost of $5,957.98, and stated reasonable amount and that this is first change order to the project and project should be completed about June 1, 1998. Moved by Lucke and Klave to approve change order in the amount of $5,957.98.
Motion carried.

12. Amendment No. 1 for construction engineering services for
Proj. 4671, upgrade Lift Station #21.
Tom Hanson, WFW, reviewed amendment to the agreement for construction phase services in the amount of $23,390.00, agree-ment on an hourly contract as doing in the past, and that con-struction cost of the project is $280,000. (Lift Station located at 24th Ave.S. and S. 20th St. by Bringe-watt Park)

Moved by Klave and Hafner to approve the amendment to the engi-neering services agreement for construction phase services in an amount not to exceed $23,390. Motion carried.

13. Change Order #4, Proj. 4654, Lift Station restoration, Hanson Electric of Bemidji. Mr. Hanson, WFW, reviewed change orders for work at Lift Stations 5 (circuit breaker panel), 12 and 13 (transducers) and adding 25 ft. ladder for L.S. #83, for total of $9,320.00. He reported there will be listing of minor adds and deducts they will be bringing back for final corrections which were taken place during early part of this project with the flood, staff aware but bring final accounting. Moved by Lucke and Klave to approve the change order in the amount of $9,320.00, with change in completion day to January 7, 1998. Motion carried.


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14. Change Order #4, Proj. 4199, upgrade Lift Station Nos. 22 and 23, Smith Construction Co. Mr. Hanson, WFW, reviewed change orders (Warrick" relays for moisture sensors on pumps, uniflange and manhole steps, etc.) in the total amount of $1,544.57. He reported project continuing because adding third pump because Simplot using more flow than when designed station. Moved by Hafner and Lucke to approve change order in the amount of $1,544-.57. Motion carried.

15. Matter of consideration of waffle plan re. flood protection.
Ed Stegman, EERC, reported he had letter dated March 30 from the Mayor that could be used to modify the existing resolution but doesn't have an alternate resolution; that she stated that as mayor of the city of Grand Forks and an alternate on the Red River Basis Board she is in support of further study on the waffle plan that EERC and KLJ are proposing, that as elected officials must be wanting to look at all avenues of resolution to the water problems, long term planning on water retention must be priority for all of us if we are to survive and continue to thrive in this region, and would strongly encourage the city council to approve a resolution supporting your efforts. He stated he had seen resolution from city engineer and felt it was too generic and most associated with the levee plan resolution, and they were looking for was a more specific endorsement of the specific waffle plan as outlined in the mayor's letter. Hafner stated it was appropriate to do that but also look at others as well.

Mr. Vein reported that Mr. Stegman asking for specific endorse-ment of the study of the waffle plan. Mr. Stegman stated they don't have a project yet, but lot of letters of support from City of Fargo Basin Board, International Commission, and wanted to make sure that they had support of the local people before proposing to the federal government or other funding agencies and that's what they are here for.

Hafner stated that he would like to add this to our resolution, that if EERC willing to go out and look for funding to explore specific idea, should support that, and moved to add language to our resolution to support the waffle plan and the EERC's working towards that end. Hagness seconded the motion.

Mr. Vein stated that the resolution that he had prepared was before committee, that if they went to the "Now Therefore" paragraph the resolution states that the City of Grand Forks supports the development of basin-wide water management solutions designed to reduce flood-ing, and further that these solutions be formulated using a consensus building program that includes impacted property owners and appropriate governing boards, incl. County Commissioners, water resource boards, state agencies and International Coali-tion, and Interna-tional Joint Commission and
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Red River Basin Board, and one of his recommendations was to
cover EERC or anybody else that would like to support that will be a recommendation of the City, could be tailored to add the study of the waffle plan so that when pass this resolution are well aware of what going to do and easily add that to the resolu-tion, or modify in any other way. He stated that there's been to some meeting where concern by rural communities that putting our problems back onto the rural area and that as part of the process would like to keep them informed and bring them along as the process goes.

Mr. Stegman reported they have met with number of people in rural areas and written letters to County commissioners on both sides of the river, water boards, townships and received lot of sup-port, but had a lot of questions of impact, and once explain the project have received lot of support (Regional Council, Basin Board, etc.) and through the process going to have support of local entities (water boards, etc.) He stated they are looking for a three-phase process: one is GPS-GIS for collection of fundamental data and that's not detrimental to anyone, but rapidly collect locations and elevations of existing infrastruc-ture and then do basin-wide planning or control of drainage in event of a serious flood, and reason called waffle is because flat valley and have raised county road and those can basically act as the raised portions of waffle to hold water back tempo-rarily during years where there's a bad flood. He reported that some of the groups they've received most positive response from are farmers or people in rural areas - something good for the rural areas as well as for cities. Actually once every 10 - 20 years flood serious enough to employ this plan, but other years would get increased drainage for the farmers, also some with better yields, etc. and that this is not any replacement for a levee structure but add to the effectiveness of levees and esp. in event of serious flood would help. Mr. Stegman stated that by knowing exact elevations and locations of culverts and having control structures on them make drainage better during summer rain events.

Klave questioned who would monitor control structures, etc., where would data be and who would have access. Mr. Stegman stated that would be in phase 3, first phase collecting data, phase 2 modeling, and phase 3 have political entity (basin board, Inter-national Commission, etc.) or groups like that, but would have to be coordinated through County Water Boards, etc. and think that flood is bringing people together and seeing how have to work together. It was also noted that once data collected, could be used for lot of other things as well. Mr. Stegman stated that someone like Basin Board would be entity to keep data and coordi-nate efforts, that EERC and KLJ would give them the tools they would need to do that, and then gets into political process after that.

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There was discussion re. motion and it was suggested that City would endorse the gathering of data, and Mr. Stegman stated they are looking for funding to do now - to gather data and develop that model, then after that show everyone benefits, get coopera-tion; and this would simply be resolution of support.

Hafner and Hagness included in their motion to adopt the resolu-tion to endorse the gathering of data. Motion carried.

16. Matter of final project concept report for various projects: a) Proj. 4756, Rehabilitate/Reconstruct Belmont Road.
Hugh Veit, KBM, reported they had submitted preliminary project concept report to the City and State for their review comments, City has given review comments and modified and sent to the State, but State hasn't got back to him but expect to be few and minor; that the project on Belmont Road is to replace what was there prior to the flood, not to go beyond that, but to replace bituminous and aggregate base; and that they had asked for approval of project concept report and the authorization to finalize plans and specs. Klave reported he received calls from residents that they want to look at now (whether urbanize road or not). John Thompson reported that they drafted letter in engi-neering department to propose that option and will send out to residents along Belmont and in assessment district to tell that there's money to offset an urban roadway (from 47th to city limits). It was noted that street project with special assess-ments would be protestable. Mr. Thompson reported they would send out letter and give residents chance to respond and review; that federal share on project 80-20% on quarter of a million dollar project. Grasser reported they are doing letter because still planning to do rehab as originally proposed but thoughts were that residents of area realize that they are doing is short-term repair, not trying to fix trench settlements, etc. because could make it larger project and more money put into temporary fix, the less sense makes not to go for permanent fix, but given political environment and flood recovery, fairly confident that neighborhood is not ready to go with urban section but want them to know where going, etc. Klave noted that they will be putting in asphalt, there are possibly three new developments out there
and whatever do in next 12 to 24 months those areas under con-struction with lot of heavy equipment and trucks and if tear up only main artery, slow production down, and if put asphalt, beat up in next 24 months if not concrete.

Moved by Klave and Lucke for approval of project concept report and the authorization to finalize plans and specs. Motion car-ried.

b) Proj. 4757, mill and overlay downtown streets.
Bob Orthmeyer, Advanced Engineering, reported they are asking City to approve project concept report for the mill and

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overlay of downtown city streets, this is Federal Highway emer-gency relief money that can be spent to put a system back the way it was. He reported map included showing streets to be covered by the project, and cost summary report showing $215,501 for City share or 20%. Mr. Grasser reported that the 20% share will come from CDBG budget for City's match, though there was discussion re. taking out of City's Share Account, either one. He noted that there's another report coming up for committee's consider-ation, that they did evaluation of infrastructure downtown, esp. watermains, and report will show that but in event elect to do that would probably delay doing this project with thought get watermain in this year and do mill and overlay later, but don't have direction of that, whether this year or next year. Mr. Orthmeyer reported that emergency relief funds stay on books until September 30, 2000 as long as this project would remain viable.

Moved by Hafner and Klave to approve project concept report for this project. Motion carried.

17. Matter of engineering study and reports for various pro-jects:
a) Proj. 4746, pave S. Columbia Road from 36th Ave.S. to
Ulland Park
Mr. Veit, KBM, reported he had submitted preliminary engineering report to City staff, and after their review they requested additional evaluations, which he did, and they evaluat-ed alternatives to start with paving South Columbia Road from South 32nd down to 47th and on 47th to Ulland Park, they did geotechnical evaluation and found that the area has three dis-tinct engineering problems: 1) tremendous amount of ferry topsoil in the area, 2) poor drainage and 3) frost acceptable soils where need separation from the driving surface to those frost suscepti-ble soils, and included in origi-nal report an alternative that addresses all those issues and that cost to pave on the rural section was $800,000. He reported that other part was to evalu-ate urban concrete section, did that and would be about $2 Mil. and once add in all other items going to be involved, street light-ing, NSP and Minnkota power line relocation, looking at over $4 Million on ultimate urban section; however, it was intent to build rural section first and hold off on any urban section until development warrants it in that area; and at that point City staff requested looking at $800,000 and what do with something less, gave two alternatives: one to address two of the items and reduce section and the life of the pavement, or $627,0-00. He reported that committee has decision whether to go with the $800,000 alternative which addresses all engineering concerns or to go with the $627,000 alternative. He stated that if they select the $627,000 alt. it is with thought that this is a limited life roadway, with plans to replace down the road; but if don't plan to replace, should go with the $800,000 alt. Mark
Walker, project eng., reported that the project isn't within the
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city limits but identified need to pave road because of new middle school and would have lot of traffic. Hagness asked if that was City's responsibility or if other entities that could also be responsible and possibly share costs with Park District and School Dist. as all benefit from it.

Hagness stated he had discussed with them and they are willing to discuss with us. Mr. Walker reported that they will be working with KBM and try to whittle project down to $500,000/600,000 project; and that there was $500,000 indicated in CDBG cost matrix for utilization to build this road. Mr. Veit stated that lifespan of the road would be attached to the development, however, it may become farm to market road.

Mr. Grasser reported on financial end - School Dist. has money to run infrastructure to the schools and upfront cost for watermain, storm sewer and Columbia Road along with potentially infrastruc-ture on 20th Street but getting close to using up monies they have availAble and still don't have agreement with School System on that. He reported they have $500,000 in CDBG budget earmarked for this and DSR money and between two would be DSR money, and continue to talk with Park Dist. He reported that development of road needed if looking to develop in south end of the city, this would be access route from west end of city to the south.

Klave asked if Williams Bros. pipeline under this area; Mr. Grasser reported that under temp. road scenario, can build without impacting but something have to address on permanent road but with southend drainway, forcemain, sewer, etc. and that's why recently asked committee to use CDBG money to help pay for evaluating alternatives on it because seems to impact everything doing out there; but not on this section.

There was further discussion re. roadway - soft spots and if don't take out, problems. Mr. Grasser reported that they don't have good handle on traffic and don't have good analysis of lifespans, but $800,000 project involves taking out 5 ft. of dirt and replacing another of dirt and replacing with aggregate and asphalt top, but how much money want to put into it. Hafner asked if they could improve life of the road if improved drain-age; Mr. Grasser reported they would but not how much.

Grasser stated there is meeting scheduled with School System to discuss how to handle DSR monies and could bring that up at the meeting; but that he would like to get authorization for prelimi-nary design so get engineering started because with School opening in September need to bid by end of May or early June. Hagness stated he would like our engineering staff to be part of selection criteria of length of time that want that road for. Mr. Veit stated that it would be their recommendation if expect-ing this to be a temporary road is to go with lowest cost, which
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is $627,000 (addressed black dirt and address drainage, with aggre-gate base from 24" to 14"). Mr. Vein stated they could come back with design to the 10-15 year range and come back with details, etc. and will work with KBM.

Moved by Klave and Hafner to proceed with a road in the 10-15 year range and engineering to work out details and bring back to committee; and further to discuss financing with Park and School Districts and County as well. Motion carried.

Klave excused.

b) Proj. 4698, storm sewer pumping station at Industrial Park
Lynn Brills, KBM, reported they were hired to design this project and to evaluate the potential areas that could be served by that station and determine need for holding ponds. He report-ed that at this point submitted preliminary draft to engineering staff and is being reviewed, and upon review will go back and take second look at it and come up with finalized report which they will distribute to the committee. He stated he is updating committee as to status of project, that the limiting factor is the capacity of the pumping station is the existing 24" forcemain pipe that discharges into I-29 road ditch and their preliminary calculations indicate that holding ponds will be required as currently undeveloped areas become developed with paving and buildings, the runoff rate increases. He stated there are three options for providing temporary storage of storm water: construc-tion single large regional stormwater holding pond, to require on-site detention as developments progress in the area, and 3) combination of both. He stated that holding ponds would-n't be necessary for the current project to handle drainage currently going to that area, and are proceeding with the design of the station and will be back in two weeks to ask for approval of plans and specs. to go ahead and advertise for bids.

Mr. Vein reported that as they do develop, how handle storm holding ponds, and to stay clear of having City operate or maintain those ponds and that's one of the avenues they will continue to do because don't want to get in on maintaining any more structures that could be maintained privately.

Klave reported back.

18. Matter of agreements for engineering services for various projects:
a) KBM - Proj. 4746, pave South Columbia Road from 36th Ave. S. to Ulland Park, Amendment No. 1 to include design
engineering services.
Mr. Walker reported they were asking for approval to enter
into agreement with KBM, Inc. to provide engineering services on this project. It was noted rates comparable to other firms. Mr. MINUTES/PUBLIC SERVICE COMMITTEE
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Grasser reported they will look at the not to exceed $46,000 which was based on more complex rural section and bring back.
Moved by Klave and Hafner to enter into agreement with KBM, Inc. to provide engineering services in amount not to exceed $46,000, contingent upon engineer's review. Motion carried.

b) WFW - Proj. 4729, 1998 Forcemain Rehab
Tom Hanson, WFW, reported this is for forcemain project, and on S. Washington St. valves found significant pits in the forcem-ain that comes from L.S. 14 and need to be repaired and also includes at L.S. 17 providing emergency relief system. It was noted this is a budgeted project. Moved by Klave and Hafner to enter into agreement with Webster, Foster & Weston to provide engineering services in amount not to exceed $19,610. Motion carried.

c) WFW - Proj. 4754, Rehab. Storm Pump Station 89
Held in committee.

d) WFW - Proj. 4752 and 4753, Rehab Sanitary Pump Stations 9 and 11
Mr. Hanson reported that this is similar project; Keith Johnson, asst. city eng., has reviewed project. Moved by Klave and Hafner to enter into agreement with Webster, Foster & Weston to provide engineering services in amount not to exceed $35,271.-00. Motion carried.

19. Matter of two-way agreement for Proj. 4596, grading, gravel-- ing and storm sewer on 20th Ave.N. and N. 44th St.
Held in committee.

20. Matter of creating special assessment dists. various pro-- jects:
a) Proj. 4519, Dist 381, sanitary sewer on Cherry St. from
47th Ave.S. to Southend Drainway.
b) Proj. 4520, Dist. 252, watermain on Cherry St. from 47th
Ave.S. to Southend Drainway
c) Proj. 4521, Dist. 382, storm sewer on Cherry St. from 47th
Ave.S. to Southend Drainway
Mr. Walker reviewed projects and providing sanitary sewer, watermain and storm sewer on Cherry St. past Mighty Acres 1st and Mighty Acres 2nd; that developer will be filing plat soon and Proj. 4521 has future assessment district boundary, and in order to get started chose to use future assessment and assess when property comes into city limits. Mr. Grasser stated would like to do future assessment area because moves construction too late in fall. Moved by Klave and Hafner to recommend that we adopt a resolution creating the assessment district, approving the engineer's report, including estimate of cost, an assessment
district map, and further that we pass a resolution instructing the city engineer to prepare detailed plans and specifications,

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and that we declare intent to sell bonds to finance these im-provements. Motion carried. (Recommendation is for each of the projects)

d) Proj. 4707, Dist 393, storm sewer to serve new middle school on 47th Ave.S.
Mr. Walker presented information on the project, and it was noted that proposal is to pay for DSR money that School has, but funding has to be worked out. Moved by Hafner and Lucke to **same motion as above). Motion carried.

e) Proj. 4619, Dist. 383, sanitary sewer on N. 55th St. from
10th to 12th Aves.N.
Mr. Walker reported this was brought forth last year, bring-ing back in for reconsideration, and ask that district be creat-ed. Moved by Lucke and Hafner to **same motion as above to create district.

There was some discussion relative to this being third project going into Congressional Addition where property sold to general public with specials paid, and now being added in for everything added in on 55th St. and have to make sure buyers understand there's going to be specials there. Mr. Grasser reported they have had number of discussion with Urban Dev. because they are undetermined whether apply special assessments even for 53rd St., 12th Ave. and are aware other projects coming and making buyers aware of that. Committee asked that they makes sure Urban Devel-opment makes sure realtors know. Mr. Grasser reported they could draft memo on that.

Upon call for the question, the motion carried.

21. Plans and specs. for various projects:
a) Proj. 4708, Dist. 259, watermain on 17th Avenue S. from
Lynwood Circle to Industrial Park.
Mr. Walker reviewed plans and specs. Moved by Klave and Lucke to pass a resolution approving the plans and specifications for this construction and further that the city auditor be directed to advertise for bids on the project. Motion carried.

b) Proj. 4706, Dist. 260, watermain on S. Washington St. from
40th Ave.S. to new middle school.
Mark Lambrecht, CPS, reviewed plans and specs. and are in for review at the engineering department. Moved by Hafner and Klave to ***(same motion as above). Motion carried.

c) Proj. 4713, Dist. 392, storm sewer on N. 55th Street from
DeMers to Gateway.
Mr. Lambrecht reported they have preliminary plans in for
review in engineering department, storm sewer in anticipation of paving on this street. Moved by Hafner and Klave to ***(same

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March 30, 1998 - Page 14

motion as above). Motion carried.

Hafner reported that this is all costing many millions of dollars for these projects, that there are going to be lot of tapping charges and City pick up lot of these costs upfront.

d) Proj. 4669.2, Dist. 386.2, Southend Drainway Phase 2A
Mr. Lambrecht reported this is next leg of the drainway from across Hwy. 81 across from All Seasons Garden Center and bring around to 47th Ave. and is coordinated project with above storm sewer project serving new middle school and viewed map showing location. Mr. Grasser reported that he has written letter to Mr. Curran re. property acquisition. Moved by Klave and Hafner to ***(same motion as above). Motion carried.

e) Proj. 4782, sanitary sewer repair on University Ave. (for information only)
Mr. Hanson, WFW, reported that Flood Response Comm. approved advertisement which was published, that this is in front of KC Club, and spent time determining whether done economically from that pit so repair sewers two block either way which were over 70% damaged by the flood, received price from contractor which was approx. $30,000 more than thought it should be, and then went to three week advertising period and will have committee consider bids they will receive on April 20 and have committee meet prior to that meeting so can award at that time.

22. Consideration of construction bids for various projects:
a) Proj. 4715, Dist. 258, watermain on N. 51st St. from 10th
to 12th Aves.N.
Mr. Walker presented tabulation of bids, Duckstad Contracting was low bidder and are within estimate and recommended award. Moved by Klave and Lucke to accept the low bid of Duckstad Contracting in the amount of $34,533.00. Motion carried.

a.1) Restoration of borrow pit on North Columbia Road.
Mr. Walker reported they took quotes on this project to replace topsoil that was lost when they dug the borrow pit. He reported they have DSR to cover majority of this work and small portion to use CDBG funds. Moved by Lucke and Hafner to accept the low bid of Opp Construction in the amount of $14,300, contin-gent upon meeting requirements. Motion carried.

b) 1998 Residential Street Lighting Projects:
1) Proj. 4597, Dist. 119, street lights on Oxford St., Harvard St., Princeton Street, and 5th Avenue North.
2) Proj. 4642, Dist. 126, street lights on Cambridge St;, Hamline St., and 5th Ave.N.
3) Proj. 4639, Dist. 124, st lights at Garden View Estates
4) Proj. 4506, Dist. 115, street lighting on S. 38th St. (24th to 30th Aves.S.)

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March 30, 1998 - Page 15

5) Proj. 4641, Dist. 125, street lights on S. 21st St. (26th to 27th Ave.), and on 26th Ave.S. (20th to 23rd Sts.)
6) Proj. 4636, Dist. 121, street lights at Rivers Edge and 49th Ave.S. (Belmont Road to Rivers Edge Drive)

c) 1998 Commercial Street Lighting Projects:
1) Proj. 4509, Dist. 118, street lights on 30th Ave.S. (38th to 42nd St.)
2) Proj. 4637, Dist. 122, street lights on S. 31st St. (32nd to 36th Aves. S.)
3) Proj. 4635, Dist. 120, street lights at English Coulee Center 2nd Addn.
John Thompson reported that they would like to readver-tise for bids because low bid was 1.5 times over the engineer's estimate and that they only had one bidder, Strata Corp. He stated that by readvertising, thought they could get more bidders (too early completion date, etc.)