Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Monday, April 27, 1998 - 7:05 p.m.

Members present: Klave, Hafner, Lucke.

2. Request to bid total organic analyzer for water treatment plant.
Hazel Fetters-Sletten reported this is request to solicit bids for new equipment and is an instrument that they use daily in process control to tell how they are doing on organic reduc-tion in drinking water, and helps control trihalomethanes which are a regulated substance and influences treatment process. She stated they need to upgrade and can get the analysis results in a shorter time and use in a more timely manner to control the process, it is a workhorse and they do at least 15 analyses daily with this instrument. She reported that they have antici-pated cost at $30,000, and $40,000 in CIP listed as replacement of this instrument and miscellaneous lab. meters (Ph meters), would probably forego any meters and only this instrument this year. Moved by Hafner and Lucke to authorize call for bids. Motion carried. (Comm. only)

5. Matter of storm water regulations.
Mike Shea, Env. Coordinator, reported there should be break-down of the six items included on regulations, timeframe for implementation, and reason given to committee now is to make them aware of what's going to happen, looking at starting date of 2002, and are six ingredients, and that Nos. 4 and 5 will have greatest effect on the city, pre and post construction of best management practices. He reported he wrote a letter to Dean Weiland, asking him if East Grand Forks would be willing to go together with us in development of the program with regula-tions encouraged, combining programs where possible, and submit-ted copies of the letter. He stated the summary is pretty straight forward on the requirements and most are being undertak-en by the City and is a matter of documenting all of the program require-ments. Information.

1. Matter of easements/agreements for projects:
a) development agreement for events center (The Aurora)
Mr. Grasser reported this is an agreement, temporary con-struction easement and easement that worked out with George McEnroe for Events Center, located on east side of S. 42nd St. between Ray Richards Golf Course and 11th Avenue South, for $1.00. Moved by Hafner and Lucke to approve easement and autho-rize proper City officials to sign the documents. Motion car-ried.

b) temporary construction easement for Sewer Proj. 4463
Mr. Grasser reported this is located north of 17th Ave.S. and east of I-29, $700.00, with grantors being John W. Scott, A.J. Dickson, Theodore M. Camrud and Janakikeli Cronquist. Moved by Hafner and Lucke to approve easement and authorize proper City officials to sign the documents. Motion carried.

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7. Matter of quick take condemnation for Southend Drainway project.
Howard Swanson, city attorney, reported some confusion in that he had been advised by engineering office this afternoon that's no longer necessary as they struck agreement for acquisiton but need authoriza-tion to enter into purchase agree-ment for permanent easement and temporary construction easement.
Mr. Grasser reported they were negotiating with property owner but wanted to proceed with condemnation in case negotiations did not work out, that this is area just west of Washington for the Southend Drainway, were going to avoid this property entirely by changing the box cul-verts and running askew across Washington, however, found out that instead of the original est. $60,000
going to run $170-180,000 and with those costs in mind, the cost-benefit ratio changed and were prepared to recommend condem-nation to pick up this property, and are picking up the min. required amount of land, however, the property owner has indicat-ed that they may be willing to sell so are in process of negoti-ating and will continue to do that. Hafner stated that he was concerned that this could drag on for a long time and slow up construction. Mr. Grasser stated they will let it run its course for a week and if don't have signed agreement will come in with condemnation recommenda-tions at their next meeting.

Committee asked Mr. Swanson if they could make motion to allow him to draw up documents in the future if need be. Mr. Swanson stated they could pass a separate motion. Moved by Hafner and Lucke to continue negotiating with the property owner.

Mr. Grasser reported they had authorization to negotiate on Phase I, IB and IIA and this is part of IIA but never had authorization to be entering into negotiation with the Curran property. He reported that the property required from the Park District was $10,000/acre and land on the west side of Washington was about $17,000 or $17,500/acre, and property owner stated he was looking in neighborhood of about $20,000 for parcel which is about an acre.

Upon call for the question, the motion carried.

It was moved by Hafner and Lucke that in case they cannot reach an agreement by next Monday to adopt resolution for proceeding with eminent domain. Motion carried.

7b. Mr. Grasser reported in order to clarify property negotia-tions he wanted to bring committee up to date, on negotia-tions on rest of Phase II. Minutes from meeting held last Friday with some of the property owners for remaining part of the drainway, from 47th Ave.S. to the Interstate, submitted copies to the committee. He stated that what they are proposing is that the

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property owners dedicate 26 ft. right of way, another 14 ft. dedicated as park dedica-tion including future bikepath, then would purchase the 78 ft. of R/W which is the drainway itself within the 4 to 1 slide slope. Outside the 4 to 1 slope, we would purchase a slope ease-ment. We asked property owners to donate the construction easement; dollar wise, appraisals that have come in have shown the R/W acquisition at about $15,000/acre and the slope easements were at $3,750/acre, property owners seem amia-ble, less property purchased than originally thought and put together as potential condemnation process where would end up buying more of the property and this is good negotiation between City and property owners assuming it goes through. He stated they are looking for authorization to continue negotiations and draw up necessary paperwork to follow through on it. Moved by Hafner and Lucke to continue negotiations. Motion carried.

14. Matter of bids for eng. dept., printer/p-lotter/scanner.
Dan Jonasson, Lan/Cad Coordinator, reported they received four bids, that Engineering Repro, Minneapolis, was low bidder however if take into consideration that they can't provide some of the equipment for three months and would provide scanner at additional cost of $475/mo., and Liberty Business Systems becomes lowest bidder and their equipment meets all specs.; that they have seen this system work and works very well. Moved by Lucke and Hafner to accept the bid of Liberty Business Systems in the amount of $39,868.00. Motion carried.

3. Matter of bids for Wastewater Treatment Plan process equip-- ment, City Project No. 4371.
Jim West and Hugh Veit, KBM, Inc. were present. Mr. West reported that there was a misunderstanding involved, and that was an issue that dealt with a 5-year warranty vs. a 1-year perfor-mance bond; that in the specifications they had linked the warranty and the performance bond together because the warranty did say 5-year guarantee and assumed that tied the bond to five years also. He stated that it wasn't until last Friday that issue came up and as issues have come to the forefront they requested a 1-year performance bond in the specs. and when last sheet of the document was submitted to them which printed in the items for BOD And total suspended solids, etc., several para-graphs added above and beyond what they had originally requested and had included 5 years in and had assumed that was 5-years, which it is not. He reported that they have a 1-year performance bond at $9,128,000 that on line by BDT/LPH and they are offering another four years with a sum of money that they are negotiating. He stated they are not buying anything less in quality or quanti-ty in the project, the project will still perform, and is a matter of that perfor-mance bond and the warranty and the number of years.

Don Mathison, BDT, stated that there was a fundamental misunder-

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standing in terms of definition of warranty and bonded warranty; that the 5-year warranty that had been attached initially to the submittal was a good faith measure on the part of joint venture of BDT/LPH to provide additional assurances over and above the minimal requirements of the bidding documents to address some of the issues and concerns that had been brought forward, and it was not the intent that that was covered by the bond, the bond was as stated in the bidding documents which extends one year beyond final payment. He reported they have advised the letter of warranty and readdressed that as a supplement agreement that would be a stand alone document supplemental to the main contra-ct documents and that supplemental agreement is for 5 years and offers the services of BDT to support the technology that they are providing, that means things like being there to fine tune or adjust control systems if influent parameters change appreciably and such action would be required and are offering to do that at no cost. He stated they are also offering to provide up to a limit of $500,000 for any capital improvements that might be necessary to meet the assurances of the effluent characteristics spelled out in the supplemental agreement; so major change was rather than being interpreted as a 5-year letter of warranty, offering a 5-year supplemental agreement that offers their technical support and up to $500,000 money on the table backed by joint venture if in the event the system is not meeting the effluent requirements that have been assured under the influ-ent parameters that have been defined by the City that they would support capital modifications to that extent accumulative to make such preparations as necessary to bring this system within the effluent characteristics. He stated they were offer-ing this as part of their package.

Hafner asked if they would know within first year if there are any major problems with the system and anything beyond that would basically be recalibration of the system, and this would be sufficient guarantee.

Mr. Swanson stated he has reviewed supplemental agreement very briefly, text of the agreement doesn't meet intent described and require additional drafting, no problem with proposal but actual documents need work.

Moved by Hafner and Lucke for acceptance of the bid with Alter-nate A and approval of the supplemental agreement by the city attorney. Motion carried.

4. Matter of water meter replacement.
Charlie Vein, Advanced Eng., distributed information they have compiled to bring committee up to date with what they have done in the past and numbers where should be going in the future. He reported that there 12,880 water meter in the city ranging in various sizes, brought water meter in and there is more than just MINUTES/PUBLIC SERVICE COMMITTEE
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the meter, dealing with signal generator, wire, and concerns have been that though they have found damage with the meters the internal components of the generator are corroding and will continue to corrode, problems with wiring, potential problems with outside reader although in most case above the waterline; that this is what's involved with whole metering system, current-ly the City employs 3 full-time readers and projected to go to 4 full-time in the future and spend about $120,000/year reading meters and includes salaries and vehicle benefits; these meters have life of 15 to 20 years and last time replaced was in 1982 to 1984 time range. He stated that meters are cash registers and are very important as collect payments on correct water bills.

Mr. Vein reported that what they were able to work out with FEMA on flood damage was 8,835 of the meters in the city were emerged in flood water and FEMA agreed to reimburse the City for $1,457,5-25, and this amount includes $73,164 to waterproof the meters and $90,000 for engineering related services. He reported that the number of problems has increased from 12 per month before the flood to over 100 trying to follow up on problems and com-plaints. He reported that 4,045 of the City's meters that were not flood damaged and most 10 to 15 years old, with excep-tion of newer homes.

Mr. Vein reported they looked at available reading systems, an automated reading system, three options, one of which was tele-phone system which they have ruled out because of telephone technology and where it's going in the future and connecting into individual telephone systems; the approach they looked at was the radio system, two types of systems: one mobile radio system and one fixed system, the mobile radio system would require either van with receiver unit or individual receiver units on smaller scale (depending on manufacturer), and have estimated this would take one employee approx. 4 hours a week in reading meters. He stated this is in comparison to a fixed radio read system with local receivers that would pick up the meters from each of the homes and transmit to a central system where radio reads could be done every 15 minutes. He stated that the cost to look at a fixed radio system appears to be very expensive. He stated they looked at two options they would like to present: 1) where replace damaged meters with the FEMA dollars they have agreed to and in this case the 4,045 water meters remaining, would stay the way are and no City cost above and beyond what paying right now; 2) replace the 4,045 water meters that were not flooded, $210,000 to $325,000, and installing the radio receiver portion of the meter and purchasing the vehicle transceiver unit,$1 million to $1,576,000, bring total City cost to $1,210,000 to $1.9 million.

He reported they tried to make comparisons between staying way we are with individually read units and with the radio system, looked at over 20 year period and total payments over 20-year

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period would come to about $2.9 million or $1.28 per meter read and looking at equal 20-year payment period or as compared today $120,000/year or .7 per read. A radio read system would cost City between 56 and 86 cents per meter read in comparison to the $1.28, of that cost 53 cents per meter read is for equipment and 3 cents per meter read for labor. He reported that preliminary est. was put together for CelNet which didn't give us the price or equipment but did est. that read would be 50 cents per read at present day costs.

Hafner asked what cost was of modules; Mr. Vein stated about $75 dep. on company, one $75 for all meters, another company complete meter and radio system for $120. He stated they met with compa-nies 2 to 3 times and still have more information to gather and would like to set up the bid that would require them to come and prove this or go and look at visiting actual sites to see that systems would work.

There was some discussion as to what option to bid, whether to replace 8835 or whole 12,000 and in addition to that the automat-ic meter reading system; committee suggested calling for bids for both options.

Hafner moved request for proposals to replace 8,835 water meters that were flood damaged and option to replace whole meter reading system; and in addition to that the automatic meter reading system.

A gentleman in the audience raised questions re. cost, that it would take longer to recover cost than life of meters, and would save money by retaining employee positions; however, Ken Vein reported that those figures have been re-vised and have to include inflation factor on the positions that has to be considered, that when they looked at this they looked at engineering economics and at a 20-year period and an annual cost and that's what they did to determine which was cheaper way of doing, and need to be insured that making the proper investment.

After some discussion Hafner called for the question on the motion, and the motion carried.

6. Matter of downtown watermain replacement project.
Keith Johnson reported that they looked at those with Ad-vanced Engineering, and submitted report on downtown watermain replacement and estimates for replacing, preliminary eng. esti-mate, $47,988.00; the idea being that we want to replace or repair water system before mill and overlay or repaving downtown area, and also because of fire protection; and asked how to find money for that.

C.Vein, Advanced Engineering, reported that committee has their

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estimate on project they were asked to look at very quickly and what they have put togeth-er is cost for prelim. engineering which basically involves data gathering and mapping of existing under-ground utilities, involves research involved with that and looking at model or evaluating water system for sizing, proposed layout and developing project cost and schedule but doesn't go into project plans and specs.; also includes mill and overlay area and not whole downtown area.

Hafner stated they were not determining what scope of the project is going to be at this point, but only doing engineering study so that at later date can determine exactly what project they want, will be very expensive and need to spend money wisely. C.Vein reported they were putting together the area in the mill and overlay but doesn't include whole downtown, when looking at this now and considering the fact that mill and overlay has to be done by September of 2000 these are at least covering that much of the downtown area and get that much watermain replaced and hope to get some construction work done this year, and remaining areas in 1999.

Hafner asked that after the mill and overlay area is done, isn't plan to repave entire downtown, and when would that occur, and could-n't some of this be delayed until then. K.Vein reported that there was a demonstration project which they had tried for and haven't received to this date; our CIP showed that we should start thinking 1999 with replacing downtown streets over about a 3 to 4 year period, took out of CIP because wanted to go to demonstration project but flood changed lot of things, and then decided to go for the overlay and delay for 5 years the replace-ment of the downtown streets and so for time being is not shown in CIP as any specific year but would be 5 years after did overlay project. He stated originally looking at all utilities in the downtown area, monitor and see what's in progress and watermain has been identified as specific problem and idea is that we need to replace the watermains under the areas where doing the overlay as a minimum and that's what's being presented here now, and what is the minimum we can do for replacement. This has been on the books since early 70's to do, that there are major concerns with fire flows through the area and serving area to the north if major watermain break, if look at absolute minimums need main feeder line down 4th Street and becomes priori-ty, so have ability to start and construct that this year, and that's what they are asking for.

Moved by Hafner and Klave to authorize Advanced Engineering to proceed with design of the downtown watermain for mill and overlay portion.

C.Vein reported that this is not final engineering cost, this is taking everything up to the preparation of actual bidding docu-

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ments and at this point would define the project and have better project cost estimate and at that point determine whether develop planned specs for the whole area or portion of area.

Mr. Grasser reported they are coming late into the season, trying to get some watermain replacement work done in 1998 so mill and overlay can proceed in 1999, and that's why they asked Advanced Eng. to do preliminary portion while still trying to work out financing and actual scope of the project. He stated that if they wait will guarantee missing the 1998 construction season and will be doing this in 1999 which pushes mill and overlay to 2000, and the feds want at least 5 years of their mill and overlay pro-jects, so won't be doing any permanent street construction until 2005. (It was noted that service leads would be included).

Upon call for the question, the motion carried.

8. Matter of 2-way agreement for Proj. 4799, paving Red Dot Place.
Mr. Grasser reported that they had received request from Strata Corp. to pave a portion of Red Dot Place to the entrance of their facility, asked City to do design and they will do bidding and contract to do the work; and recommended authoriza-tion to enter into that agreement. Nodak will pay with their own funding. Moved by Hafner and Lucke to authorize entering into the agreement with Strata Corporation. Motion carried.

9. Matter of 3-way agreement for Proj. 4747, watermain on S. 42nd Street (32nd Ave.S. to 800 ft. south).
Mr. Grasser reported they had request from Interstate Detroit Diesel, Inc. for utilities, however, they are trying to pursue putting in sanitary sewer but want to be cautious about how far extend the sanitary sewer as never designed to come down this direction, and should go to a new lift station. He stated they will work something privately with Travel Plaza but would put watermain in and they are proposing to pay for that, and Pribula Eng. would do eng. work. Moved by Hafner and Lucke to authorize entering into the agreement with Interstate Detroit Diesel, Inc. and Pribula Engineering. Motion carried.

10. Matter of agreements for engineering services for Proj. 4768, adding pump module at storm sewer lift station 84 (N. 55th St. and 6th Ave.N.) Keith Johnson presented proposal for engineering agreement for expanding the pump station in Richard's West Addition by WFW and appears to be in line with the original pump station that was built there with intention to be expanded for growth in that area. Moved by Hafner and Lucke to authorize entering into agreement with Webster, Foster & Weston in the amount of
$25,821-.00.


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Mr. Grasser reported that there will be a special assessment district project and some tapping fees also, will create district and bring in when get better handle on it.

Upon call for the question, the motion carried.

11. Matter of creating special assess. dists., various project:
a) Proj. 4522, Dist. 554, paving Cherry St. (47th Ave.S. to
the Southend Drainway)
Held in committee.

b) Proj. 4796, Dist. 11, parking ramp at Corporate Center.
Mr. Schmisek reported this is part of the corporate center project, have before committee the engineer's report plus the timetable and district map, and are asking for approval of creating special assessment district. He reported that there is a very convoluted complex formula based on usage, etc. for assessment of property. Moved by Hafner and Lucke that we adopt a resolution creating the assessment district, approving the engineer's report, including estimate of cost, an assessment district map, and further that we pass a resolution instructing the city engineer to prepare detailed plans and specifications, and that we declare intent to sell bonds to finance these im-provements. Motion carried.

12. Plans and specs. for various projects:
a) Proj. 4496, Dist. 394, san.sewer on 6th Ave.N. (N. 52nd
to 55th Sts.)
Mr. Grasser reported that Urban Development had asked this project be special assessed, and is to finish off 6th Ave.N. Moved by Lucke and Hafner to pass a resolution approving the plans and specifications for this construction and further that the city auditor be directed to advertise for bids on the pro-ject. Motion carried.

b) Proj. 4497, Dist. 261, watermain on 6th Ave.N. (N. 52nd
to 55th Sts.)
Mr. Grasser reported this is same type project - watermain on same area. Moved by Lucke and Hafner ** same motion as above.
Motion carried.

c) Proj. 4596, grading and storm sewer on 20th Ave.N. and
N. 44th St.
Mr. Grasser reported this is follow up on request by Jim Senske for the city to put together plans for grading and gravel-ing project and storm sewer and he is planning to do work him-self. Moved by Hafner and Lucke to approve plans and specs. Motion carried.

d) Proj. 4780, traffic signal at S. Columbia Rd. and 32nd Ave.S.

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Mr. Grasser reported these are detailed plans to take traffic signals from Washington Street reconstruction project and relo-cate to 32nd Ave.S. and Columbia Road, trying to improve that situa-tion and put in permanent mast arms, and also be adding pedestrian crossing on that street, this is interim method and trying to take advantage of some of construction on Washington to upgrade this intersection. Moved by Hafner and Lucke to approve plans and specifications and authorize city auditor to call for bids. Motion carried.

13. Consideration of construction bids for various projects:
a. 1998 Residential Street Lighting Projects:
1) Proj. 4597, Dist. 119, street lights on Oxford St., Harvard St., Princeton Street, and 5th Avenue North.
2) Proj. 4642, Dist. 126, street lights on Cambridge St;, Hamline St., and 5th Ave.N.
3) Proj. 4639, Dist. 124, street lights at Garden View Estates
4) Proj. 4506, Dist. 115, street lighting on S. 38th St. (24th to 30th Aves.S.)
5) Proj. 4641, Dist. 125, street lights on S. 21st St. (26th to 27th Ave.), and on 26th Ave.S. (20th to 23rd Sts.)
6) Proj. 4636, Dist. 121, street lights at Rivers Edge and 49th Ave.S. (Belmont road to Rivers Edge Drive)
Mr. Grasser presented tabulation of bids and that there was an irregularity in bids, some minor quantity changes from first time bid to second time, and contractor submitted his unit prices on old sheet rather than new sheet, talked to Mr. Swanson, and looking at making the award and waiving the irregu-lArity, when went through and recalculated made a difference of about $2,000 using old quantifies vs. new quantities. He report-ed they did get substantially lower bids, from $305,000 to about $217,000. Mr. Swanson reported that he understands error in bidding was that old sheet was used for submission of bid, however, the unit prices clearly appear on the bid tabulation, so only calculation occurring are corrections of quantity and bidder is being held to their unit price bid, that on the face of the document it is obvious that there is an error in quantities, but is our error but that the unit prices are staying the same. He stated that he does consider it a minor irregulari-ty and can be waived. Moved by Lucke and Hafner to find that the bid submitted by low bidder, Bergst-rom Electric, is a minor deviation to be waived and to accept their low bid in the amount of $157,840.00. Motion carried.

b) 1998 Commercial Street Lighting Projects:
1) Proj. 4509, Dist. 118, street lights on 30th Ave.S. (38th to 42nd St.)
2) Proj. 4637, Dist. 122, street lights on S. 31st St. (32nd to 36th Aves. S.)

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3) Proj. 4635, Dist. 120, street lights at English Coulee Center 2nd Addn.
Moved by Lucke and Hafner **same motion in the amount of $60,053.50. Motion carried.

c) Proj. 4708, Dist. 259, watermain on 17th Ave.S. (Lynwood
Circle to Industrial Park)
Mr. Grasser reported watermain from English Coulee west and helps take care of water supply probllem, fire fighting problem in the Park. Low bidder is Molstad Excavating; and project is special assessed along with tapping fees. Moved by Hafner and Lucke to accept the low bid of Molstad Excavating in the amount of $406,985.00. Motion carried.

d) Proj. 4706, Dist. 260, watermain on S. Washington St. (40th Ave.S. to new middle school)
Mr. Grasser reported that Soberaski, Inc. was low bidder and this project trying to work through DSR funding that School getting, but haven't finalized joint powers agreement with the School but should be happening soon. Moved by Lucke and Hafner to accept the low bid of Soberaski, Inc. in the amount of $330,743.00. Motion carried.

e) Proj. 4669.2, Dist. 386.2, Southend Drainway Phase 2
Mark Lambrecht, CPS, reported this project west of Hwy. 81 across from All Seasons Garden Center and to 47th Avenue S. by the new middle school. He reported that bids received today and that the bid of Park Construction did not acknowledge addendum No. 1 which was a requirement and included in that was a new bid form for new quantities and some changed items, did not open the bid and would be their recommendation to return the bid un-opened. Moved by Hafner and Lucke not to open the bid and to return the unopened bid to the contractor. Motion carried.

Mr. Lambrecht reported that there were two bids received early in the date, one dropped off by hand by Zavoral & Sons and one that came by UPS earlier in the day and these bids not brought to bid opening, bids were received on time and were in possession of staff at bid opening time. Moved by Hafner and Lucke to open the two bids which were received on time but did not get to the bid opening. Mr. Swanson advised committee to open bids, as this was procedural error. Mr. Lambrecht opened the bids:

a) R.J. Zavora-l, they acknowledge receipt of Addendum #1, sepa-rate envelope on outside of the bid they included a copy of contract-or's license cert. of renewal, a 5% bid bond and a completed MBE/WBE information sheet; that they have non-collusion affidavit and bid is signed; $374,137.74.

b) American Contracting, Dickinson, ND, they acknowledged receive of Addendum #1, separate envelope included contractor's license

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renewal, 5% bid bond and MBE/WBE information sheet; their bid con-tained the non-collusion affidavit and bid was signed; $533,040.50.

CPS reps. will review math extensions in the bids.

15. Matter of Change Orders for Proj. 4439, sanitary sewer lift
station #38 and forcemain: a) C.O. #1 United Crane
Held in committee.

b) C.O. #2 Wanzek Construction
Tom Hanson, WFW, reported there are three items which were omitted from the plans and specs. Moved by Lucke and Hafner to approve change order in the amount of $3,543.70. Motion carried.

16. Matter of 1998 sidewalk list.
Held in committee.

17. Matter of change order No. 1 for Proj. #4782.
Mr. Hanson reported they discussed last week, took to coun-cil, but when met with Insituform and recommended adjustment in the final change order discussed at the last meeting which amounts to about another $2800 and will reduce deduct by that amount or a deduct of $62,815.00. It was noted that was already approved by council and this should be Change Order #2. Moved by Hafner and Lucke to approve change Order No. 2 to increase project by $2,800. Motion carried.

Mr. Hanson reported that Insituform did line pc. of South 4th Street last week and that is done, they also again videoed University Avenue as part of their preparation for the project, when got to point of failure it was 2/3rds blocked again with debris, so when Insituform comes up here to do that work WFW will work with them and do part of what had proposed to do originally, which was to replace part of the PCV pipe, will work to find best solution. Information.

18. Review of routine maintenance - public works.
Mr. Vein stated they will give brief update on various items raised by council and other information committee might want:

a) STREET SWEEPING:
street dept. has been through whole city, most places twice, excluding one area of town, east of Cottonwood because have had two rainouts and were to complete whole section today. They are following regular scheduled of street sweeping and ticketing.

b) WATERMAIN BREAK ON N. COLUMBIA:
Opp Construction is putting clay and concrete in there and work is schedule to be done this week.

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c) PICKING UP LEAVES:
Dick Newman, sanitation, finished last week and are beginning to go through the city again, the solid waste department would prefer using Vac-all but as courtesy have been picking up bags of yard waste. Springtime pickup is scheduled for May 9-16.

d) POTHOLES:
They are using cold mix, and hot mix starting this week.

13. e) Proj. 4669.2, Dist. 386.2, Southend Drainway Phase 2
Mr. Lambrecht reported that the bid of R.J. Zavoral & Sons should be corrected to $374,317.74. Shipper Construction was low bidder. Moved by Hafner and Lucke to accept the low bid of Schipper Construction in the amount of $321,464.99. Motion carried.

18. e) BERM REPAIR:
Mr. Grasser reported they have had number of calls on berm repair, some damaged during floodfight, and some during clean up with backhoes and work being done by NSP and US West and other utilities. He stated there was previous approval given that berms damaged during floodfight, and they are at-tempting to clean those berms up and in some cases driveways and sidewalks; and no direct involvement with utili-ties. He reported that they have been asking each resident to take care of their own berm if not damaged during floodfight and thinks it's still a good policy, and wouldn't know how to define what damages are and hard to put estimate together. Committee asked if curbs busted by loaders, etc. will they be repaired; Mr. Grasser reported that curbs get damaged with snow removal operation and hard at this point to identify those, but know where building dikes, etc. and will take care of those.

f) 40th Ave.S. near Forks Rental which has been closed for 3-4 weeks. Mr. Grasser reported that the street dept. put some temporary gravel in there, and that poject is big for street dept. as far as asphalt patching on it; and if street dept. can get some gravel and contractor come in with asphalt and overlay under paving repair project. Klave stated that Forks Rental soon ready to open and need access. K.Vein reported that normally they would wait for the base to be somewhat solid and then come in with contractor and some-times not quite available - Nodak was out on S. Wash. with asphalt crews but they aren't City's bidder.
g) Timeline on Belmont Road:
Mr. Grasser reported they are opening bids May 15 at State level and will bring here for concurrence, contractor working there in June; that he talked to C.T. Marhula and he is concerned about the dust, but City doesn't have any calcium chloride now and oiling not legal so asking them to bear with us for another month, that road will be closed and rerouting traffic when doing

MINUTES/PUBLIC SERVICE COMMITTEE
April 27, 1998 - Page 14

repair.

Moved by Hafner and Lucke to adjourn; meeting adj. at 8:50 p.m.

Alice Fontaine
City Clerk

Dated: 4/28/98