Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Monday, May 11, 1998 - 7:00 p.m.

Members present: Hagness, Hafner, Klave, Lucke.

1. Matter of quote for alterations in inspections department.
Bev Collings, inspection department, presented quotes for two new work stations and modification of two cubicles in new office space for inspections department in the amount of $12,855.35, that they sole sourced from Gaffane-y's to match existing sta-tions. There was some discussion re. equipment from Stephens (with considerable markdown) and with remodeling, moving cubi-cles and moving inspection depart-ment do they need it to match. Ms. Collings stated that it's modifying some of existing stations and reviewed areas of modifi-cation (existing counter and filing system will be moved into new space temporarily to serve public) and also making space for 3 addi-tional people in engi-neering.

Klave reported present.

Lucke asked why they wouldn't be bidding if total contract is over $10,000; Ms. Collings stated she talked to several vendors (Stephens and Norby's ) and stations won't match existing sta-tions. Mr. Schmisek stated that when bid City Hall equipment wouldn't be able to go to other vendors and was to try to keep matched furniture or end up with office space thrown together, only way to bid is with vendors of same type of equip-ment, and have ability to waive bidding re-quirements - sole source. After further discussion moved by Hafner and Lucke to bid under sole source, and to accept bid of Gaffaney's in the amount of $12,855-.35. Motion carried.

2. Matter of dust problems on 47th Avenue South.
Al Grasser, asst. city engineer, reported that 47th Ave.S. was paved 5-6 years ago from Belmont to Chestnut St. by special assessment to adj. property owners; have had a number of calls re. dust problem on 47th Ave.S. west of paved area, that the city limits extend on the south side of 47th Ave.S. which gives us ability to pave that section and special assess on both sides of the road. He reported that they are proposing putting project within the city limits together as a special assessment project and property outside city limits is to create a future assessment district or tapping fee type of arrangement, pay for that with CDBG money and if that area develops, assess those costs back for that temporary pavement and would finish paving off between Cherry Street and S. Washington Street. Hafner questioned whether property owners would have to pay when area developed if paving has been destroyed; Mr. Grasser stated they would have to look at time of development, and that's problem with doing improvement to temporary type roads because don't last for 15-20 years, and that's reason want to be careful about spending too much money on temporary fix, and would have to evaluate at time (run depreciation schedule on it when bring it in after 5-6-8 years) and would expect to be rebuilding 47th Ave.S. within 5

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years if area develops, and will keep as rural section to keep costs down. Klave stated that with new school, there will be heavier traffic and something has to be done. Mr. Grasser stated they would have to get approval from Flood Response to use CDBG money but to get best cost of bids, combine special assessment project and the CDBG project. He stated that if Flood Response said no, he would leave funding up to city council and Mr. Schmisek, or just not pave area to the west of city limits. It was noted that this might be flood related because of the school which related back to the flood. Mr. Grasser reported that the School District is set up so that people south of 47th Ave.S. would go to new middle school, and will generate residential demand and will use 47th Ave.S.; same connection used in paving Columbia Road because Columbia Road will provide access to people north of 32nd to access 47th Ave.S. and arguments same. It was noted that they couldn't include this as part of Columbia Road project, as that is too far along and this would have to stand alone and creating special assessment district takes about two months from time create district to opening bids, timing-wise won't follow. It was also noted that they couldn't do as change order to the project.

Steve Kirchoffner, 4502 Homestead Circle, stated with new school going in, 40th Avenue S. buckles up from frost and shut down, and asked for paving additional area as well.

Vince Gordon, 4698 Homestead Circle, stated this is dirt road, not gravel, and in last year or two height of road has dropped so road is all dirt and cars raise clouds of dirt (after rains had two cars in his ditch), and if don't pave, to gravel the street,
and dust devalues property. (It was noted that City discontinued use of calcium chloride on streets several years ago, and that property owners haven't paid fees for gravel charges and should be special assessed. Hagness stated they need to know what property owners want, that once create assessment district and if protested out, won't be done.

Darcy Kanta, 4698 Cherry Street, asked how long before the City does something out there, (Grasser stated create district at next meeting and open bids into end of July and do work in August). Mr. Kanta suggested they put water down every other day (City doesn't have flusher available for that), and Hagness stated they would like to see some gravel to take care of it for the summer and include in the assessment district; however, Mr. Grasser stated they couldn't include costs in special assessment costs, and want to put gravel out there from Highway Users Funds. Mr. Kanta stated there were several other issues - 1) traffic con-trol, had snowmobiles and one car in their yard, and number of cars in the ditch, and on the assessments lot of people aren't using that road and have option to go down Cherry and not use 47th, would people using road be assessed. It was explained that MINUTES/PUBLIC SERVICE COMMITTEE
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assessment costs spread to abutting properties and halfway back to the next street, and only benefitting property owners as-sessed.

Alan Reyelts, 4602 Homestead Circle, stated he is in favor of blacktopping, that Mighty Acres has caused them some problems with truck traffic coming down from Washington, new school going up, golf course and housing addition, and how are those people going to get there - down 47th Avenue S. It was noted that when road is major road, minor arterial, and some federal/city dollars for participation in cost, but at this time can only assess to benefitting property owners. Mr. Reyelts stated there should be some consideration.

Wayne Wiken, 4649 Homestead Circle, stated that last time he was assessed for project from Cherry to Belmont as he lived on Chestnut Street, that they went through calcium chloride, water, etc. and nothing worked until street was blacktopped and would like to see blacktopping balance of the street; is a complete health hazard and if needed, fire trucks couldn't use 47th Ave.S.
and have lot of safety factors there.

Wayne Heintz, 4674 Homestead Circle, stated he was in favor of doing pavement because miserable place to live right now, have lived there three years and have never used their deck.

Moved by Klave and Hafner for engineering department to proceed to form special assessment district and take Township road to Flood Response for consideration of payment of project costs with CDBG funds. Motion carried.

(This will go to council next Monday and come back to Public Service the following Tuesday night for creation of special assessment district, etc. and project will be done this fall if goes through council and not protested out.)

3. Matter of engineering agreement for water treatment plant expansion and improvements - water quality master plan, Proj. No. 4770 and new intake and transmission lines, preliminary engineering report, Proj. No. 4769. Chuck Grotte, Asst.Dir/Public Works, reported that copies of certain portions of the contract had been forwarded to the committee, showing negotiated eng. prices for each of the two projects (WTP Project $1,000,000 and Intake Project, $250,000) and follow-ing projects are basically information on rates and how costs broken out. Mr. Grotte stated that last page of the handout is schedule for the project; and this is next step from study that was done after the flood - alternatives on siting and plan to bring that back fairly soon, but this is next step to do some studies in the plant with different treatment technolo-gies to look at the different options on upgrading the plant and

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second project is to replace the three intakes that are currentl-y located on the wet side of the dike that will need to be re-placed before the Corps' project is done. Steve Burian, Advanced Engineering, was present, as well as Hazel Fetters-Sletten, water treatment superintendent. Hagness noted that this is a pilot plant and have something that demonstrates whether this will work or not.

Mrs. Sletten reported that they have been doing a lot of in-house studies and looking at different alternatives for future regula-tions, each of the new technologies have some drawbacks and need to test with our water before she is ready to make a recommenda-tion in that large of a dollar amount that will take city far-reaching into the future (20-25 years), and need to be careful and take a paced approach so have right decision based on our water and regulations to take us as far into the future as can. She stated that this is very important step and really need to take time and put lot of effort into it. She stated that the treatment plant and the expansion was something she had presented before the flood, and looking at the water use pattern in the city and know need to expand the facility eventually and need to look and consider that when looking at sludge plant, but if change technology because dike is going there and move sludge plant without any plans, not sure sludge plant that we build for this plant will meet our needs 10 years from now when do expand the plant, and that's bad investment, to not know what put into sludge plant so can make good judgment on how to build, what technology and what's best path to take.

Mrs. Sletten reported that the intakes, raw water pumps, Pump #9 is largest pump and is item No.4 and is critical from watching water use pattern, that 1989 was last dry summer and during that summer had all of the pumps on at the treatment plant, 16.5 mgd plant and were only able to get in 17 mgd and there was some wear in 1989, since then wet summers and never had to go back to that number, that forecasters are predicting a dry summer and without the large pump there and another 4,000 gal/min in Red Lake Pump House, if don't do something, this summer (even in wet) will have to go into conservation plan and have restricted water use. She stated that this would be an emergency type situation to repair those pumps.

Hagness asked if we will ever know whether we have met EPA guidelines because they keep changing, etc. or will this be a constant project. Mrs. Sletten reported that when she read report re. what membrane technology can do, she looks if keep chemically altering what's in the water by adding ozone or other chemicals, but when add there's also something to remove; if membranes were to work correctly they could go another membrane and core size smaller and physically remove everything and then add back what they wanted in there; that with that approach could MINUTES/PUBLIC SERVICE COMMITTEE
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go farther into the future than can with chemical alterations, because when alter at raw water phase have to take something out before it goes to residential use. She mentioned core sizes, etc. and stated they did some bench type work last year and there are some operating questions that she has about how effectively they would work here, which brings full circle back, but with operating costs for membranes coming out the way they did have to step back and look at ozone again. She stated she is giving recommendation to do this proposal.

Mr. Grotte reported that the first project is for study, report and facility plan, and second project is because want to get intakes replaced as soon as possible, did request that they include preliminary design, and that there are several meetings where Advanced Engineering will come in and present where at on this so committee involved in part of the process, and intake does include preliminary design which is about 20-30%.

Moved by Hafner and Klave to enter into agreement with Advanced Engineering to do the study and to do preliminary design of the intakes with estimated budgetary breakdown as follows: Water Treatment Plant project, $1,000,000 and Intake Project, $250,000. Motion carried.

4. Matter of emergency repair and replacement of water intake pumps.
Todd Feland reported that Dwight Wurzbacher had concerns about two pumps, one in Red River Pump Station and one in the Red Lake River, and because of concern and potentially dry summer, they had Water Smith from Fargo, company Mr. Wurzbacher has dealt with on those particular pumps, and along with Wayne Gerszewski of A/E joined in looking at pumps, that on Red Lake intake pump thought that may be repaired (1976 Ace pump), that lump sum for labor is $3200 and they would come to Grand Forks and pull out and look at what repairs needed and based upon that see some quotes on prices of particular parts, determine parts after the fact, but could do this upon approval; that on the second page which includes replacement of the Red River intake pump (which is 1966 Ace pump) and no replacement parts for the pump, and upon recommendations Water Smith stated it's something that cannot be repaired. He presented quotes for intake pump and motor in-stalled and reason requesting emergency expenditure and not bidding out is trying to balance that need to get going on this work, and on Red Lake River intake pump the motor could take up to 10 weeks and to balance safety needs and urgency of getting something done before in the heat of the summer, and that the new intakes will be within 3 years or so and erred on side of caution in replacing immediately; and this is company Mr. Wurzbacher has dealt with for years, and was recommendation of staff to replace and to repair. It was noted that pumps vibrating, something mechanical.

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Mr. Wurzbacher reported that on the new Red River Pumphouse constructed in 1966 and all pumps and motors except controls which were replaced and isn't only one pump but have to get one new pump/motor, that this pump has to be replaced so have one new complete setup and pump station will be there for several more years.

Moved by Klave and Hafner to authorize approval of the equipment from Water Smith, Inc. to repair Red Lake intake Pump #9 in the amount of $3200 plus parts, and to furnish Red River Intake Pump and installa-tion in the amount of $27,325.00 plus labor in the amount of $3200 and freight in the amount of $1,300.00 with performance bond and insurance to be provided by the company, and to approve budget amendment using cash carryover utility funds. Motion carried.

5. Matter of reconsideration of recycling.
Dick Newland, solid waste manager, reported they would like to continue to look at side/load collection (those are specific size containers for refuse collection) and if have extra garbage, materials to get rid of, recycling is by far best way to get rid of these materials. He stated that in the next couple years going to develop another landfill north of town, considerably farther north than where are now, and rather than transport this particular waste stream, best to recycle way they can and ship it.

Klave stated that recycling is done in his neighborhood, that on pickup day not a driveway without recycle bins out there. Mr. Newland stated 30-40% setout rate every collection day and in the 50-60% range. Klave stated this isn't program need to do away with but need to do more education. He reported they have new recycling coordinator and she's been getting into speed and expanding recycling to a lot of the apartments, but do need to do more education, advertising, etc. It was noted that Council Member Hamerlik had referred this matter, and they weren't sure what he wanted done, and suggested that Lynn Overend, recycling coordinator, contact him. It was also noted that recycling pickup day is same day as garbage recycling.

Lynn Overend stated she is concerned about City taking recycling operation over at some point; committee suggested she bring them a proposal. She stated they get monthly report but not sure how accurate they are. Hafner stated he would be concerned about City taking over this operation, this is way of allowing private business to get involved in and something City doesn't need to be involved in unless no other way to do it; perhaps better recycler, because not keeping track very well. Hagness stated that if charging residents every month and not everyone using it, maybe lack of information, etc. Mr. Newman stated there is market for recyclables but City not ready to get into that right

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now, manpower, equipment, contracts, etc. and if had to do processing and marketing would have to establish those markets, and lot of things involved in that portion of it that City doesn't want to get into. Mr. Newman stated that City could do collection part lot cheaper, but marketing and processing need to be left in priva-te hands. Klave stated they need documentation, because recycl-ing is renewable contract. Committee stated they would like to see done as cheaply as possible, and perhaps not being done as efficiently as possible. Mr. Newman stated commit-tee is inter-ested in most efficient way to handle it and cheapest way to get done, and that's their wishes, and will pursue that.

Moved by Hafner and Lucke to receive and file. Motion carried.
6. Matter of repair of flood related damage to sidewalks, driveways and berms.
John Thompson, traffic engineer, submitted listing of areas with property damage from 1997, and reported that with CDBG funds have to go through environmental clearances, Davis-Bacon proce-dures, and is asking committee to approve plans and specs, and authorize request for bids and to direct Urban Development to proceed with environmental clearances to complete work. He reported these are damage areas from various type of work they did last year with debris removal, sandbag removal and flood flight that wasn't completed at the end of the construction season and some didn't know about until later. He reported that money coming from CDBG funds, spent $18,000 last year and have est. for $24,500 this year. Mr. Grasser reported $50,000 ap-proved in CDBG budget and need to bid to get into contract.

Moved by Lucke and Klave to approve plans and specifications, authorize to request bids and direct Urban Development to proceed with environmental clearances. Motion carried.

7. Matter of purchase of materials for flood protection second line of defense.
Mr. Grasser reported they have $500,000 in cost matrix for the proposed, but not approved, project and were going to move to approved column but Urban Development indicated that they didn't feel that any pumps/plugs proposing were going to qualify for CDBG funding; but question to committee is that they have need for $50,000 worth of plugs which gives them portability, can install wherever happen to need and within that amount have some spares, but can't use CDBG money and if use $50,000 will have to come from local source. He stated that other two alternatives is that instead of using portable plugs can put in valves, flapgates and sluice gates, etc. which last est. showed cost of $500,000, but only plugs certain pipes and doesn't give availability if something new crops up. He stated that other alternative is to do nothing and at time put in secondary alignment, call ready-mix and dump in ready mix and plug, however, once plug that water

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can't go either direction so if get rain, backup. He stated he is asking committee what they would like to pursue. It was noted they cannot buy free standing equipment; Committee stated they could spend $500,000 putting in sluice gates, etc., and asked if they could ask HUD for an exception on that. Hagness stated they had discussed doing $50,000 and doing to meet CDBG guidelines, and then if have remaining funds possibly use for this. Mr. Grasser stated that don't have to do anything right now and that committee could ask for variance in writing and would give them time to get response and bring back in 3-4 weeks and take action later.

Moved by Lucke and Hafner that we ask HUD for exception on use of CDBG funds for equipment and materials for secondary line of defense for max. of $50,000. Motion carried.

8. Matter of funding for downtown watermain replacement project. Mr. Grasser reported committee had presentation re. condition of the watermains downtown and have potential of $8 million project which did majority of downtown area, $4 million which did areas which are going to be overlaid or the smallest option of $2 million which would replace main trunk line down 4th Street, hydrants, valving, etc. and some additional laterals, and last time sent to committee asked for alternatives on funding and Mr. Schmisek has looked at that with some different alternatives.

Mr. Schmisek stated he wasn't recommending funding source but pointing out information that they are going to have to consider as they look at this. He stated that with all the projects they have to do, simply can't do the magnitude of them and make affordable to the public; that he looked at this and CDBG funds and not an option at this point because of the way CDBG funds are allocated and don't know what funds are going to free up. He stated they are also pursuing EDA funds for additional infra-structure and this would be a viable use for those funds if received. He stated that downtown properties wouldn't be able to bear special assessments, water rate increase with number of projects coming up in utility funds already, don't need to tack on about a 4% increase to handle this. He stated his suggestion is if they want to fund it is to do bare minimum at this time (running line from plant down to University Avenue) and not do other streets until get into main construction in the downtown area and that's approx. a $2 million or $200,000 in debt service and probably use currently budgeted replacement funds and use $200,000 of that starting in 1999 and then allow 1% growth or let $50,000 come back into that replacement fund from other rate increases and build back up, and that levels out the increases that would impact homeowners. Mr. Schmisek stated that $500,000 in replacement fund, and no lack of need for that. Mr. Schmisek stated they could use the $200,000 and leaves $300,000 for other projects but start each year for next four years to also allow

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part of rate increases to build that fund back up to $500-550,000 fund. Mr. Wurzbacher recommended doing this. Moved by Hafner and Klave that we proceed with replacement of the watermain on 4th Street from water plant to university Avenue and to take funding from watermain replacement funds.

Mr. Grasser stated that this project reflects our discussion had about suggesting or getting into motion that when they bid this project would be to CDBG eligibility requirements so that leaves door open so that if chose later on to apply CDBG money, they could; that they have $500,000 in cost matrix for the secondary dike alignment material and equipment and if don't spend that money, a decision will be made by council as what to do with that money, and this could be potential project and leaves door open.

Upon call for the question, the motion carried.

9. Matter of utility relocation agreements for Proj. 4669, Southend Drainway.
John Large, Proj. Eng. II, reported that the Southend Drain-way Project has created need for relocation of utilities, that Nodak Electric Cooperative and US West have to move lines and they have given us estimates, that we have funds approved to pay for this, ests. not to be exceeded and they will relocate lines at their cost. Nodak - $15,250 and $68,113 for US West. Hafner asked to abstain from voting on this matter, and it was so moved by Klave and Lucke. Motion carried. Moved by Klave and Lucke to approve payment of relocation costs not to exceed the amounts of $15,250 to Nodak Electric and $68,113 to U.S. West. Motion carried.

10. Matter of sidewalk list for Proj. 4720, 1998 Sidewalk Repair and Construction.
It was noted that this is normal sidewalk repair listing. Moved by Hafner and Lucke to approve sidewalk listing and to notify property owners. Motion carried.

11. Matter of authorization to request bids for construction services for priority repairs to flood damaged streets and underground city utilities.
Mr. Grasser reported this is emergency repair but if use CDBG money have to rebid under CDBG eligibility requirements. He stated that this needs to be bid three weeks and asked to adver-tise directly out of committee to save time and committee agreed. Moved by Klave and Lucke to authorize bidding of the project. Motion carried.

12. Matter of authorization to request proposals for engineering services for various projects:
a) Proj. 4806, pave Mill Road (Gateway to Highway 81)
Mr. Grasser reported this is request for authorization for

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engineer-ing services, and this project only to Bacon Road and not to Hwy. 81, funding from emergency road funds from Federal Hwy. and need to go through selection process. He stated road is asphalt but may want to go with special assessments and upgrade that road to concrete section. Moved by Hafner and Lucke to approve request for proposals. Motion carried.

b) Proj. 4807, pave S. Washington St. (40th to 47th Ave.S.)
Mr. Grasser stated they need to solicit engineering services, project that was added to CIP this spring and now paving Phase III of Washington which would take them to 40th Ave.S. and with Kannowski PUD and School proposal to expand that road to 47th Ave.S. was made, DOT has given preliminary approval for 1999 construction and need to solicit for engineer. Moved by Hafner and Lucke to approve request for proposals. Motion carried.

13. Matter of selection of consultant engineering firm for Proj.
4797, South End Development.
Mr. Grasser reported they did request for proposals for an engineering firms to look at entire southend development, re-ceived two responses, one from KBM and one from Greater Forks Engineering Group (comprised of CPS, Advanced Engineering, WFW and other subconsultants incl. KBM, SSR, etc.) Selection commit-tee was comprised of Committee Members Hagness and Klave, and staff members K.Johnson, Mark Walker and Mark Anderson and summary of evaluations of two proposals and based on that the recommendation was to enter into negotiations with Greater Forks Engineering Group (GFEG) for engineering services. Moved by Klave and Hafner to approve selection of Greater Forks Engineer-ing Group and authorize to enter into negotiations. Motion carried.

14. Matter of agreements for engineering services for WFW, Proj.
4684, Pump Station 33 (south of Wal-Mart):
Tom Hanson, WFW, stated this is standard agreement, that this does not include gravity sewer, which is a special assessment project, but does include forcemain, and is budgeted. Moved by Lucke and Hafner to authorize entering into agreement with WFW in an amount not to exceed $41,351.00 through bidding phase. Motion carried.

15. Matter of amendments to engineering services agreements for various projects:
b) Amendment No. 1 (adding construction administration services) - CPS, Proj. 4669.2, Southend Drainway Phase 2A.
Lon Aune, CPS, reported this is contract amendment to current contract for study, report and design phase services to add construction administration and on-site observations with the contract and increase contract amount by $35,693 and increases overall engineering services contract to $183,380.00 (project between S. Wash. and 47th Ave.S.) He stated that with other

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projects going on is might be some economy of scale and maybe getting similar contrac-tors on same projects and having individu-als observing all projects rather than just one, but in sense independent contract at this point. Moved by Klave and Hafner to approve amendment to the engineering contract in an amount not to exceed $35,693.00. Motion carried.

a) Amendment No. 2 (adding construction administration servic-es) - CPS, Proj. 4706 and 4707, Storm Sewer and Water to Middle School.
Mr. Aune reported amendment for the same purpose, just adding construction observation services, $36,552.00. Mr. Grasser reported is budgeted and part is DSR. Moved by Klave and Lucke to approve amendment to the engineering contract in an amount not to exceed $36,552.00 Motion carried.

16. Matter of creating special assessment districts for various
projects:
a) Proj. 4792, Dist. 395, storm sewer on N. 10th Street and
2nd Avenue N.
Mr. Grasser reported that this project requested by Garden Hut doing an addition, no way to get water out of there; that lot of costs are to get through RR tracks and extended project beyond Garden Hut to help resolve other drainage problems. John Large reported that there are Code requirements that if increase parking lot which is larger than one-half acre, supply internal drainage and need to tie into storm sewer system and none avail-able for them to tie into.
b) Proj. 4794, Dist. 262, water on N. 53rd St. and 12th Ave.N.
c) Proj. 4802, Dist. 396, storm sewer on N. 53rd St. and 12th
Ave.N.
Mr. Grasser reported these are for water and storm sewer in same area and is project recommended by Urban Development to finish of that section, and as they sell off properties will pay off the special assessments pending against those properties.

Motion for all three projects: Moved by Hafner and Lucke that we adopt a resolution creating the assessment district, approving the engineer's report, includ-ing estimAte of cost, an assessment district map, and further that we pass a resolution instructing the city engineer to prepare detailed plans and specifications and that we declare intent to sell bonds to finance these im-prove-ments. Motion carried.

17. Plans and Specifications for various projects:
a) Proj. 4799, paving Red Dot Place.
Mr. Grasser reported this is request from Nodak to pave road from Mill Road to the entrance to their corporate headquarters, that City has completed plans and they will hire contractor and pay costs.

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Moved by Lucke and Klave to approve plans and speci-fications for the project. Motion carried.

b) Proj. 4729, 1998 Forcemain Rehabilitation.
Tom Hanson reported this is forcemain rehab., Lift Station 14 (behind Miller's Store by 17th and 12th) when cut in valve found forcemain pitted and have had one failure this year, will replace from Station to 17th Ave. with PVC pipe; and other is that City has overflow system that can done as necessary, valve is under water and this would go to L.S. #17 and provide new by-pass that would be used in emergencies with valve up to where they can get to it and be able to operate, waste would go to the Coulee, that the City has permitted discharges and would obtain a permit for this and ban on other permits when this is in place and opera-tional. He reported this is budgeted, $280,000 (didn't have figures and may not be that much for the two pro-jects) wastewater funds in annual program. He stated these are operated in emer-gency situation when necessary, permit-ted dis-charges and have to file paperwork with EPA every time discharge required. Mr. Grasser reported this is authorizing ad for bids which will come back for project approval and will verify budgeted amount. He reported that this goes back 6-8 years ago and had significant problems with whole forcemain system of this nature and council allocated $300-400,000 annually to go back in and first step to evaluate the condition of pipes so start replacing pipes, and finding things so bad can't wait and pickup as go. He stated this is going to be an on-going thing, pipes old and need to be replaced. Mr. Hanson stated they will have to dig up street under 12th, run pipes to berm and replace with PVC pipe, when find have to react or have serious problems. Moved by Klave and Lucke to approve plans and specifications, and authorize call for bids. Motion carried.

c) Storm Sewer Project No. 4793, on 53rd Street.
Mr. Grasser reported this is in the Congressional Subdiv. where most of the new homes were constructed, and Urban Develop-ment wanted to get 53rd and 12th completed, and asked that this portion which is adjacent to existing Congressional Subdiv. be added by change order (paving by change order) and storm sewer needs to be done as a bid project without special assessments, that they are asking for approval of plans and specs. on N. 53rd Street from 6th to 10th Avenues N. Moved by Klave and Hafner to approve plans and specifications, and authorize call for bids. Motion carried.

18. Consideration of construction bids for various projects:
a) Proj. 4519, Dist. 381, sanitary sewer on Cherry St (47th
Ave.S. to the Southend Drainway.
b) Proj. 4520, Dist. 252, watermain on Cherry St. (47th
Ave.S. to the Southend Drainway)


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c) Proj. 4521, Dist. 382, storm sewer on Cherry St. (47th
Ave.S. to the Southend Drainway)
Mr. Grasser presented tabulation of bids received and report-ed these three projects bid as combined project. Moved by Hafner and Klave to accept the low bids of Duckstad Contracting in the amounts of $66,485.00, $78,305.00, and $74,500, respectively, for a total bid amount of $219,290.00. Motion carried.

d) Proj. 4619, Dist. 383, sanitary sewer on N. 55th St.
(10th to 12th Aves.N.)
Mr. Grasser presented tabulation of bids received. Moved by Hafner and Lucke to accept the low bid of Schipper Construction in the amount of $20,550.00. Motion carried.

e) Proj. 4707, Dist. 393, storm sewer to serve new middle
school on 47th Ave.S.
Mr. Aune reported they had 6 bidders on the project, all within engineer's estimate, low bidder, Molstad Excavating. Moved by Klave and Hafner to accept the low bid of Molstad Excavating in the amount of $274,423.00. Motion carried.

19. Change Orders for various projects:
a) C.O. #5, Proj. 4654, Lift Station Restoration
Tom Hanson, WFW, reported they took this to Flood Response re. change order to add control station in civic center for L.S. #10, $946.00 and approved by Flood Response. Moved by Klave and Lucke to approve change order in the amount of $946.00. Motion carried. (Info.)

b) C.O. #1, Proj. 4439, Sanitary Sewer Lift Station #38
and Forcemain
Mr. Hanson, WFW, reported this change order deletes things in L.S.#38 forcemain project that can't do at this time until all problems with Williams Pipeline resolved, tie into valves that are there that they were going to abandon, deduction of $44,797.-17. Moved by Klave and Hafner to approve change order with a deduct of $44,797.17. Motion carried.

c) C.O. #5, Proj. 4440, Southend Drainway, Phase 1A
Mr. Aune presented change order to cover cost of additional gravel (based on unit price) in the amount of $37,440.40 and work has been completed. Mr. Grasser reported this is adjusting units. Moved by Lucke and Klave to approve change order in the amount of $37,440.40. Motion carried.

d) C.O. #1, Proj. 4680, Paving Congressional 1st Resub.
Held in committee.

20. Matter of special public service committee meeting May 18 (for award of Proj. 4756, paving Belmont Road and Proj. 4746, paving S. Columbia Road, from 36th Ave. to Ulland Park) MINUTES/PUBLIC SERVICE COMMITTEE
May 11, 1998 - Page 14

Meeting scheduled prior to council meeting (meetings sched-uled for Board of Equalization at 7:00 p.m., JDA at 6:45 p.m.) meeting scheduled at 6:30 p.m.

21. Matter of Crary, Mighty Acres, amend agreement to allow storm sewer as part of the agreement Mr. Grasser reported that Crary originally asked in the agree-ment that the City put in storm sewer and paving and he would do water and sanitary sewer, and he's now asking that the City do the storm sewer as part of the agreement. He stated that the Code requires 50% upfront money or work in kind when a subdivi-sion is developed, the water and sanitary sewer will not equal 50% of the total development cost, so will be talking with Mr. Crary on getting an additional letter of credit to make up the differ-ence. Moved by Hafner and Klave to amend the agreement to allow installation of storm sewer by the developer. Motion carried.

Moved by Hafner and Lucke to adjourn; meeting adjourned at 8:55 p.m.

Alice Fontaine
City Clerk

Dated: 05/12/98