Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Monday, June 29, 1998 - 7:00 p.m.

Members present: Hafner, Klave, Lucke, Lunak.

1. Applications for moving permits:
a) Larry Brandvold to move garage to 1801 7th Ave.N.
b) Phillip Moore to move garage to 205 Cottonwood St.
d) Tim Lamb to move dwelling to 515 N. 4th Street
Bruce Melin, building inspector, reported he had inspected all three properties, garages almost like new and dwelling will be brought to Code, good construction. Moved by Klave and Lunak to approve applications subject to the public hearings. Motion carried.

2. Matter of leaf picker.
Dick Newman, solid waste supt. reported they have budgeted $15,000 to purchase leaf picker for the city, this is request to write specs. and call for bids for this equipment. He stated they will keep present equipment. Moved by Klave and Lunak to authorize writing specs. and call for bids. Motion carried. (Comm. only)

3. Matter of surplus equipment by Solid Waste Management.
Mr. Newman reported they have a 1965 American Crane used for digging trenches at landfill (hasn't been used for last 6 years) and a 1972 Chev. single-axle truck chassis and need to dispose of this equipment. Moved by Klave and Lunak to declare this property as surplus and advertise for sale. Motion carried.

4. Matter of request for financial support for recycling educa-
tion program.
Mr. Newman reviewed background, that this started in 1991 with ND Legislature who divided the State into 8 districts, Dist. IV included Grand Forks, they received stipend through all areas to finance this endeavor but monies collected were distributed back to the dis-tricts; since that the State Legislature has disbanded all dis-tricts except two, our district and one for Devils Lake; and since disbanded there were no more monies collected and districts had to rely on other sources for funding. In the past three years Dist. IV has come to the City of Grand Forks for support as the biggest share of the district residents used the Grand Forks landfill as their place of disposal for garbage, and received some of this money back in the form of a grant to the Red River Regional Council (about $60,000/year, with $30,000 used for salaries and office monies and balance used for recycling endeavors throughout the district, including Grand Forks). He stated that when the State was running it, some of those monies came back to the City in the form of grants for recycling and educational type grants. He stated that the District no longer receives grant from the City on a regulAr basis to keep their operations going, but they have opportunity to get some money from Bremer Foundation to do an educational presentation throughout the northeast section of North Dakota (incl. Grand Forks, Nelson, Walsh, Pembina, Cavalier,
Ramsey, Traill Counties) and cost of entire project is $72,000,
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with Shirley Raney, developer of the program (Shirley's Kids), she has done a project for the last two-three years with outlying areas and this year developing another program with Bremer Foundation and will include City of Grand Forks in these presentations, geared for K through 4 grades (with about 50% of kids in Grand Forks). He stated they are asking Bremer Foundation for $40,000 for the pro-ject, asking City to support in amount of $22,134, $4,000 from Rural Development and $7,600 from other sources. He stated they haven't had educational program geared for students since 1994 and was partially funded by monies from the State grant program, but State doesn't have monies to put into these type programs any longer so Region is looking for assistance from the City of Grand Forks. He stated that the program is still under development but has seen other programs that Ms. Raney has put on and coincided with what we are trying to do (to reduce waste stream coming into Grand Forks landfill). It was noted that programs will be taught through Grand Forks School System but Ms. Raney stated she hasn't asked for that until has funding. Comm. asked if this was on-going program; Ms. Raney stated she makes presentation, that they deal with recycling and build self-esteem, leaves booklet and chart, talk with each group only once, work and leave with school system (article in newspaper with pictures). Mr. Newman stated that this falls in line with Item 5 and they anticipate that after given presentation, will be looking for infrastructure to continue their recycling initiative in the school system, that lot of smaller school systems don't have up-front monies to provide and in the past have gone to the District or the State to get money (probably less than $1,000 for containers, baskets, etc. to place recyclables) with school systems to provide volunteer help to collect and dispose of the recyclables.

Committee asked where funding would come from. Mr. Newman stated they would take money out of recycling contract dollars, usually budget about $400,000 for work with contractors, money usually not expended entirely for year.

Moved by Klave and Lucke to authorize $22,134.00 for the program, contingent upon school district giving approval to do the program, and contingent upon receipt of the Bremer grant funds. Motion carried.

(Mr. Newman stated that all funds contingent upon Bremer monies coming in.)

5. Matter of grants to schools for implementation of recycling
programs.
Mr. Newman reported that all schools that request money, would like authorization to expend those monies as they come in up to a certain dollar amount, or could bring back to the committee. He stated that lot of the schools already have infrastructure in
place - talking about 50 schools, incl. 15 in Grand Forks and 3 in
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Devils Lake who has strong recycling program in place.

Mr. Newman reported that all the garbage/waste disposed of in the region comes to Grand Forks, garbage trucked in from Langdon, Devils Lake, Pembina, Hillsboro, Mayville/ Portland, Thief River Falls - regional landfill and are collecting monies from these areas and it's giving a little back to the region to let them know that we care about what they are doing, our contracts with these areas for disposal of garbage has a clause that they have to develop recycling programs, just helping them stay in compliance with our requirements at low cost. He stated benefit would be when get into new landfill won't have these people throwing away recyclables and filling up new landfill faster; probably no benefit to current landfill and space available to handle next couple years but in future hope to keep as much out as possible. It was noted that money would come out of same source as previous request. Com-mittee had some concerns and would like to know what's happening, where it's going and how to be distributed (list of schools, equip-ment they would need, etc.) Grasser stated that if these other communities are required as part of bringing to landfill, to have recycling program, stated that's good faith effort that these com-munities show how encouraging recycling within their community. Mr. Newman stated that lot are picked up by private collectors; Klave stated that he would like to see better numbers and that smaller communities need to make investment into it also, that collectors are making a profit off of it, and they need to see commitment from collectors; more research needs to be done and brought back to committee. Committee suggested they send letters to schools and ask what needs are and if willing to pick up part of costs, etc. Mr. Newman stated when program through District schools were required to pick up 25% of the cost, and they submitted requests every 6 months for funding and handled 4 to 5 at a time, and could do similar to that. No further action taken.

6. Matter of authorization to request proposals for eng. ser-
vices to replace outdoor siren alert system.
Al Grasser, asst. city engineer, reported that Jim Campbell, Emg. Mgmt., had presented request to Flood Response Comm. for $278,000 to replace siren systems in the city, but not sure entire issue was clearly defined and that item may come back to Flood Response. Hafner stated there were a couple issues, that they were going to replace sirens and add two additional, and now understands they will go through relocation plan, and didn't specify the use of block grants, and will go back to Flood Response. Hafner stated that perhaps this should have gone to Public Safety in the first place and then asked for block grant funds - it's a public safety issue; but asking here for engineering services. Mr. Grasser stated that Mr. Campbell approached their office to do design but when he described the project were replacing the old system with a
new system, that some existing locations may or may not overlap
with future locations - looking at new system and need to have
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qualified electrical engineer put specs. together, design and put system together. Mr. Grasser stated they were looking for author-ization to request proposals for those engineering services and this process will take about 4 to 5 weeks before bringing something back to committee, and if Flood Response decides to change scope of the project, not out any significant expenditures. He stated that they need to expedite as need to expend funds by next June, and would like to get authorization to proceed.

Moved by Klave and Lucke to authorize staff to do RFP for engineering services for the warning system, and that engineering services would apply CDBG money if project approved. Motion carried.

7. Matter of roadway and/or utility easements.
a) Roadway and utility easement for Lift Station #38 and Forcemain Proj. 4439, at 40th Ave.s. between S. Columbia road and Ruemmele Road, $1.00
b) Temporary construction easement for Sanitary Sewer Proj. 4519, for installation of sanitary sewer at Cherry Street, south of 47th Ave.s., $250.00 (originally $500 and now down to $250)
Jon Large, project engineer, reviewed easements City is trying to obtain. Comm. noted amount of cost of second easement, and directed that department pursuing these pay at minimum fee - ease-ments benefit whole area. Moved by Klave and Lunak to approve easements and authorize proper City officials to execute the documents. Motion carried.

8. Budget amendment for one-call system.
Todd Feland presented communication reviewing the one-call budget amendment in the amount of $15,480; that this is for the one-call excavation notice system (excavators are required to call a One-Call Center for their underground utility locate requests, the One-Call Center contacts affected underground facility opera-tors within two working days and are charged $1.05 per locate request and underground facility operators are charged a $1.05 per located request received) which began on March 1 as mandated by state law (and some federal legislation to make uniform), est. number of locate requests they will receive at $1.05, maintenance of FAX machine and office supplies associated with that machine; costs one-third each of the following departments: Wastewater cash carryover, Waterworks cash carryover and engineering dept. Mr. Feland reported that state law created a locate center, company out of Bellevue, WA got the bid and every time the City gets a locate request, we pay $1.05 and each time an excavator calls One-Call Center they are charged $1.05, and purpose of that is that the excavator and the utility owners are to pay to support this non-profit organization. There was some concern re. service, but is improving.
Moved by Klave and Lucke to approve budget amendment. Motion carried.
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9. Matter of inspection report for Proj. 3821, Richard's West
stormwater forcemain (informational item only).
Tom Hanson, Webster, Foster & Weston, reported they had report that when watermain was constructed on 55th Street last year there was a potential that stormwater forcemain was leaking, (that they had discussed with committee last fall and placed bonding company and contractor on notice of potential problem before warranty period expired). He stated this spring pumped forcemain down and visually walked and inspected all joints from the inside of the forcemain (about 2900 ft. with no openings except at back end), found 3 joints that were 1/8" above specifications which is still well within safety limits and compared with locations with ones reported from visual observation from outside and no correlation between the two of them. He stated they sat down with engineering staff and reviewed the hydraulics of the forcemain, both operating and shut down, and ground water conditions, and came to conclusion there was water in the backfill that was running through there, water in gravel behind was leaking through joint and appearing to be coming out of the forcemain, and at this point in time, their conclusion is there is not a fault with the forcemain and recommend releasing bonding company and contractor from potential claim. Mr. Grasser reported that Mr. Swanson has already sent letter to bonding company releasing them. Information.

10. Matter of property acquisition for Proj. 4669.3 Southend
Drainway Phase 2B.
Mr. Grasser reviewed phases of the southend drainway which goes from the river to the Interstate:
Phase 1A started at the River and went to Chestnut Street and this section almost complete;
Phase 1B, goes to Washington Street, and work remaining is to install box culverts on Cherry St. and on Washington St. and finish off under drain pipe that goes down bottom of the drainway;
Phase 2A, bid has just been let and Schipper Const. just starting work there, that goes to 47th Ave.S.
Phase 2B, hoping to let that in one area and goes from 47th Ave.S. to 40th Ave.S. and west to Interstate. Drainway will provide drainage for future development to this area and alleviate overland flooding problems.

Mr. Grasser reported that papers distributed to the committee contained negotiations contemplated to date and what should offer for easements and permanent takings and what should ask property owners to donate, what to go through for park dedication and show individualized calculations for property owners involved. He stated they are asking that the bottom of the drainway be purchased by the City of Grand Forks, that drainway consists of slope ease-ment and bottom width that goes partway up the slope, and bike path); that today's discussion on Phase 2A majority of it involves cross-section and asking to purchase slope easement to the outside, and acquiring by fee title the drainway itself and asked property

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owners for dedication to Park as park and open space, and to donate a section of land that would have gone into roadway easement because located on quarter section line. He reported that the slope easement will become part of the property of the adj. pro-perty owner. He reported that in Phase 1A the property owners dedicated most of bike path through plat except that area was applied to park and open space, and alleviated their requirements for park and open space; Phase 1B negotiated with Bert Johnson and purchasing majority of that at about $17,500 an acre. He stated some of the areas taking by quick-take and those don't know what pay for those because will go through Court system, made offer of $17,500/acre and Court will decide what final compensation is to the property owner.

Mr. Grasser stated reason he is bringing now is that developers know they need this for development of that area and seem to be very cooperative to working out what's a fair compensation; that they've had discussions with property owners as a group and every reason to believe that property owners will accept these offers as they stand. They have to make offer officially and need to have committee and council action, and if approved will make these offers officially to the property owners and hopefully they will accept it and sign off. He stated this will come assessed back through the system through tapping fees, using State Revolving Fund loan money to finance it upfront, did set up some assessment and tapping fee areas for other areas and when get into Phase 2, will set up an assessment district for that tapping fee area outlining the project cost and what the tapping fees might be.

Moved by Klave and Lucke for authorization to enter into agreement with land owners at appraised figures (attached). Motion carried.

11. Matter of report on quick-take proceedings for the Southend
Drainway, Projs. 4669.2 and 4669.3, Phases 2A and 2B, and
utilities to the New Middle School, Proj. 4706, Watermain.
Mr. Grasser reported they have had quick-take authorization on two properties, the Peterson property; that they had talked to the property owner and adj. property owner to the east last fall trying to get indication of willingness to cooperate and sell to the City for the drainway, and both property owners seemed to be amiable to selling, when got appraisals made offer to buy entire lot for $125,000, got rejection letter from their attorney, and now
looking at $275,000, non-negotiable type number and in order to proceed with project, brought it to committee and recommended going through quick-take on this property, and also reevaluated it and rather than taking entire property found out that could put the drainway and watermain in without taking out the house that sits on that property now, and when came to the committee for quick take authorization asked for smaller portion of property, and are here to report proceedings on that; that Mr. Swanson has stated that the property can be acted upon for quick-take proceedings. He reported MINUTES/PUBLIC SERVICE COMMITTEE
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the R/W Officer sent an offer out, the offer gave until July 3 to respond but got response rejecting the offer, and Mr. Swanson feels that we can proceed without waiting until July 3, he's ready to proceed this week and try to get quick-take authority. He stated they wanted to report to committee and that this is for Drainway Project. 4669.3 and Watermain on 4706.

Mr. Grasser reported that the other property they are using quick-take with is Curran property; that they tried to avoid quick-take but that cost of box culvert that crosses Washington Street in-creased project by $170,000 and too many dollars to spend to avoid condemnation, came to committee to ask for authorization to proceed with quick-take, and trying to minimize the amount of land taking by coming across property and veering off to the south to get out of property as much as possible, rest is deal they worked out with the Park District (about 1 acre of taking and 2 or 3 of construc-tion easement). He reported that committee has authorized them to go with quick take, and letter of offer gives them until June 29, no response; Mr. Swanson ready to go and will bring both items to the District Court, and are anticipating being able to be on properties in next couple weeks.

Moved by Klave and Lunak to receive and file information. Motion carried. (Comm. only)

12. Matter of consultant selection of request for proposals for
various projects:
a) Proj. 4806, pave Mill road from Gateway to Highway 81
b) Proj. 4807, pave S. Washington Street from 40th to 47th
Ave.S.
Mr. Large reported they received only one consultant reply, from KBM, Inc. and recommended selection of KBM, Inc. on the projects. Moved by Lucke and Klave to select proposal from KBM, Inc. and authorize entering into negotiations on the projects. Motion carried.

13. Matter of design engineering agreement for Proj. 4807, paving
S. Washington Street from 40th to 47th Aves.S.
Hugh Veit, KBM, Inc. reported that staff asked that they put a scope of work together for the project because that is the most urgent project and scope of work is for the initial phase, which is
the project concept report as required by the DOT and the design phase; that they had previously done the project concept report for South Washington from 34th to 40th and scope of work pretty identi-cal to previous work and cost for design based on value of work as didn't have time to break down more, with total of $151,585.94, and are looking for recommendation to award the contract based on those numbers. He reported they do have a preliminary engineering agree-ment from DOT that they've reviewed and have no problems with it. Moved by Lucke and Lunak to approve agreement in the amount of $151,585.94, contingent upon engineering and city attorney's final

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review. Motion carried.

14. Matter of amendments to engineering services agreements for
various projects:
a) Amend. No. 3, design engineering, CPS, Proj. 4838 and
4837, sanitary sewer and watermain to New Middle School on
S. 20th St. from 40th to 47th Aves.S.
Mark Lambrecht, CPS, reported they've been working with the City on extending City utilities out to the new middle school located south of town by Ulland Park (about one mile out of town); and that this is the third amendment because project progressing, that there is watermain under construction down Washington Street to 47th Avenue Ave. to the school and a storm drain system along 47th Avenue S. to the school. He reported they have advantageous agreement on the funding of these projects, the School had funds available from their flood recovery monies to fund the infrastruc-ture so the School is upfronting the money for these infrastructure projects but are set up as projects that can have tapping fees in the future, and as City grows and tapping fees come into the City coffers, that money would be turned over to the School District. He reported there's a budget that's been worked out to coincide with the needs of the School and monies available from the School District and the project would extend sanitary sewer on South 20th Street and extend watermain to complete loop to serve school. He stated they are working with landowners to have a corridor of land available through this section of land and is taking time and is on-going. He stated this is an amendment to the existing agreement and uses same hourly rates, hourly not to exceed $31,300, staff hasn't had time to review. Moved by Lucke and Klave to approve Amendment No. 3 to the agreement in an amount not to exceed $31,300, contingent upon final review by city staff, and further that the project be allocated for CDBG funding for any shortfalls that DSR does not cover. Motion carried.

Mr. Grasser reported that they are looking primarily for DSR funding on project but sees distinct possibility that to complete these may have to come back for some CDBG funding, but when come in to approve plans and specs. may ask that this be CDBG eligible but bulk carried through DSR funding that School obtained. Committee questioned use of pro-rated tapping fees; Mr. Grasser stated they're working out some deals between School and the Park District and City, but not sure how much tapping fees will actually come back, all the City was going to do was pick up the tapping fees for the School Dist. but School may trade off that reimbursement to the property owners in order to obtain enough land to make this whole park and school system work; and not sure how tapping fee recovery will work out. Mr. Lambrecht reported that the money is coming from the School Dist. and it's tapping fee and traded for lands to build the elementary school out there or to build the park that goes with it, and properties developed will have utilities in place.

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b) Amend. No. 1, WFW, proj. 4719, restore sanitary and storm
sewer in Area 2.
Mr. Hanson, WFW, reported they have proposed amendment to design contract for restoration of sewers in Area 2, were going to get into design and be done in April, since then found that sewer cleaning taking longer than originally planned, that details indi-cate will have about 110 sheets of sanitary work to be drawn up, about 200 sheets of storm to be drawn and in addition to that other pieces included in the work in this project, incl. University Avenue sewer repairs, S. 4th St. sewer repairs, and will need additional design fees to finish design work because of complexity of what running into. Mr. Grasser reported that original contract had was to do sewer system evaluation design and as additional items have come up, have need to rely on them to assist us in evaluating and designing emergency storm sewer repairs and they've been doing that under their old agreement but these are additional scope of what was originally anticipated, is additional work.

Mr. Hanson reported that Area 2 is north of DeMers and South 4th Street and east of Columbia Road; original fee was $150,000 and this will be approving increase to $250,000, nearly all FEMA reim-bursable and balance through CDBG funds and has been approved in the matrix. Mr. Grasser stated they may want to include the same language, DSR is primary funding source but shortfalls to be eli-gible for CDBG funds; and is in the matrix and engineering is going to be small part of it; that when they do plans and specs, will come in with project and it might be $5 or 6 million and then will address moving money from the pending to the approved and will cover engineering and construction. Mr. Hanson stated there will be additional projects coming in. Mr. Grasser stated they still don't know how many total dollars will have, and this Area 2 when bid is going to give us first indication of what entire obligations may be, that FEMA has been picking up more on DSR's than anticipated.

Moved by Lucke and Lunak to approve Amendment No. 1 to the agreement in an amount of $100,000, and further that the project be allocated for CDBG funding for any shortfalls that DSR does not cover. Motion carried.

c) Amend. No.2, AE, Proj. 4655.014 flood damaged assessment
of street infrastructure.
Charlie Vein, Advanced Engineering, reported this is an amendment to obtain sub-contract services for soil testing associated with their evaluation of the street damaged as result of the flood. He stated they worked with this immediately after the flood and put together number of estimates, worked with FEMA and were able to get some limited repair dollars that were used in places like the downtown area. He stated they've had some recent conversations with FEMA and basically dealing in areas of town where they've seen some settlement over utility trenches and they

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may be interested in taking a second look at these areas where have these dips. He stated they worked with the City and they've iden-tified 13 different sites, looked at what like after the flood and getting some different imagery of what looks like now, and it's been recommended that they get a soils expert to come in to talk in more generalities of the soils in the city and the potential for this type of thing to happen, and their goal is to have FEMA write a DSR to allow them to go into basically a city-wide evaluation of the areas where trench settlement may have taken place. He stated they are asking for amendment to their contract for $1,000 to obtain the Interstate Testing Services to perform the study and site assessment. Moved by Klave and Lunak to approve the amendment No. 2 to the agreement in an amount of $1,000; and project be allo-cated for CDBG funding. Motion carried.

15. Matter of two-way agreement for Proj. 4800, paving alley
behind West School.
Mr. Large reported they received letter from School District asking City to design alleyway behind the School, and that they will pay engineering costs. Moved by Klave and Lunak to authorize entering into the two way agreement with the Grand Forks School District. Motion carried.

16. Matter of creating special assessment district for Proj. 4225
.2, Dist. 560, paving S. Washington St. from 32nd to 40th
Aves. S.
Mr. Large stated they will be creating special assessment district with different funding mechanism. Mr. Grasser reported they have federal aid, urban monies (local federal monies), that DOT is designing and bidding the project through their process, and reviewed funding for the project, with a total project cost of $2.25 Million and $1,819.857 federal share; dedicated other funding sources and leaving a total local share of $542,123, less Highway User Funds and special assessment markup, and with an assessment cost of $327,985; project scheduled for next year's construction.
There was discussion that when set policy on urban streets and anticipating collector type streets but this section of Washington is going to be continuation of what see to the north which is going to be the medians, through lanes with left turn lanes, etc. and
becomes bigger street than normal collector type street. He also noted that when do special assessments there is the possibility that project could be protested out.

Council Member Klave stated that he has concern that if special assessed this project would be protested out, that street is benefit to more that adj. property owners within the district, and asked if they could use CDBG funding. Mr. Grasser stated they talked with the city auditor and his recommendation was not to use CDBG funding on this segment of roadway.


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After further discussion the committee felt that CDBG funding should be used for this street as part of the southend development. Committee suggested referring this matter to Flood Response to look at CDBG funding, however, Mr. Grasser asked that they continue with the special assessment process so as not to delay the project should CDBG funds not be allowed; bids are to be opened by DOT on August 21.

Moved by Klave and Lucke to adopt a resolution creating the assess-ment district, approving the engineer's report, including estimate of cost, an assessment district map, and further that we pass a resolution instructing the city engineer to prepare detailed plans and specifications, and that we declare intent to sell bonds to finance these improvements; and to refer this matter to the tri-chairs for review with strong recommendation that an alternate source of funding be found for the project, ie., CDBG funding. Motion carried.

17. Matter of plans and specifications for various projects:
a) Proj. 4498, Dist. 555, paving 6th Ave.N. (53rd to 55th St.)
Mr. Large presented plans and specifications for project, est. cost $111,000; Mr. Grasser reported this was request by Urban Development for better access from 55th and for duplex units to be brought in from Michigan, ND and placed on 6th Avenue near N. 55th St, or on 12th Ave.N. Moved by Klave and Lucke that we pass a resolution approving the plans and specifications for this con-struction and further that the city auditor be directed to adver-tise for bids on the project. Motion carried.

b) Proj. 4790, compost collection sites
Mr. Large and Mr. Newman reported they will be adding onto existing sites, sites not large enough and adding additional containers and revamping of paving in the area for better access (47th and Cherry St.; and on 24th Ave. and S. 34th Sts.) and adding additional site on S. 34th Street and Duke). Moved by Lucke and Klave to approve plans and specifications, and authorize call for bids. Motion carried.

c) Proj. 4800, paving alley behind West School.
Mr. Large presented plans and specs. for paving of the alley-way. Moved by Klave and Lucke to approve plans and specifications. Motion carried.

d) Proj. 4801, Dist. 557, paving Mighty Acres 2nd Addn.
Mr. Large presented plans and specs., est. cost $227,700.
Moved by Klave and Lunak that we pass a resolution approving the plans and specifications for this construction and further that the city auditor be directed to advertise for bids on the project. Motion carried.



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e) Proj. 4823, Dist. 558, paving N. 6th St. (Fenton to
Conklin Sts.)
Mr. Large presented plans and specs., that project petitioned for by property owners. Moved by Klave and Lunak **(same motion as d) above). Motion carried.

f) Proj. 4768, Dist. 398, storm pump station 84 update
Mr. Hanson, WFW, reported this is update of pump station built in 1995 because of Congressional Subdiv. and paving of 55th, capa-city of pumps are being exceeded, and will be adding 2 pumps; est. cost $670,000. Moved by Klave and Lunak **(same motion as d) above), and to meet CDBG requirements. Motion carried.

g) Proj. 4804, downtown watermain replacement
Mr. Vein, Advanced Engineering, reported this is portion of downtown watermain replacement and doing preliminary study on 3rd, 4th and 5th Streets, and this is for 4th Street at north side of water plant at Franklin Avenue and continuing up 4th Street with 24" line for about 2 blocks, and then 20" to and crossing Univer-sity Avenue, trying to get this constructed this year, est. con-struction cost, $1.5 Million. He stated they aren't doing any of the laterals other than crossing street but are putting in new service leads. It was noted that this is a project that was severely cut back from original suggestion to replace all water-mains downtown in the demonstration project, cut back to mill and overlay areas which are 3rd, 4th and 5th Streets, and then cuts back to put in 4th Street this year; and priority to get by county office building and corporate center. Project is due to poor flow in those areas and poor fire protection in those areas. Funding sources are utility funds to do this, and apply for CDBG require-ments. Moved by Klave and Lunak to approve plans and specifica-tions, and authorize call for bids, and to meet CDBG requirements. Motion carried.

h) Proj. 4832, watermain on N. 73rd St. north of Hwy. No. 2
(Vern Gornowicz).
Lon Aune, CPS, reported this is watermain project to serve some industrial lots that Mr. Gornowicz has in general area of Gun Club, 73rd St.is west boundary line of Gun Club, and asking for approval of plans and specifications to install watermain attaching to the watermain previously constructed along south side of Hwy. 2 and extending an 8" line from there under Hwy. 2 north to serve the four lots that he has or is proposing at this point in time. He reported they have run it past the engineering staff and State Health Department and forwarding to the DOT for their approval. Moved by Klave and Lunak to approve plans and specifications. Motion carried.

18. Matter of consideration of construction bids for various
projects:

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a) Proj. 4792, Dist. 395, storm sewer on N. 10th St. and
2nd Ave.N.
Mr. Large presented tabulation of bids for new Garden Hut; low bidder Soberaski, Inc. in the amount of $24,075.00. He reported they had one bidder, Robert Gibb & Sons, who did not include the contractor's license in the bid and bid not opened. Moved by Klave and Lunak to return the bid of Robert Gibb & Sons unopened for violation of the proper procedure of bid specs. Motion carried.

Moved by Klave and Lunak to accept the low bid of Soberaski, Inc. in the amount of $24,075.00. Motion carried.

b) Proj. 4794, Dist. 262, and Proj. 4802, Dist. 396, water
main and storm sewer on N. 53rd St. and 12th Ave.N.
Mr. Large presented tabulation of bids received for these projects, Schipper Construction was low bidder. Moved by Klave and Lunak to accept the low bids of Schipper Construction, Inc. in the amounts of $39,745.00 and $35,875.00, for a total bid of $75,620.00. Motion carried.

c) Proj. 4826, repair flood damaged driveway, sidewalks and
berms
Mr. Large presented tabulation of bids, R & H Landscaping Construction, low bidder in the amount of $37,205.00. Moved by Lunak and Lucke to accept the low bid of R & H Landscaping Con-struction in the amount of $37,205.00. Motion carried.

d) Proj. 4371, access road to new wastewater treatment
facility.
Mr. Veit, KBM, Inc. presented tabulation of bids for the access roadway at the wastewater treatment plant and site preparation for the next contract, that their estimate was $170,000 and low bidder Gowan Construction, Inc. at $160,223.60, and recommended award to them, contingent upon North Dakota Department of Health approval. Moved by Klave and Lunak to accept the low bid of Gowan Construc-tion, Inc. in the amount of $160,223.60, contingent upon approval by the North Dakota Department of Health. Motion carried.

19. Matter of change orders for various projects:
a) Proj. 4680, paving Congressional 1st Addn., C.O. #2 (add
paving and street lights on N. 53rd St. and street lights on 7th Ave.N.)
Mr. Grasser reported that Urban Development asked them to do these projects, special assessments, by change order. He reported that lighting was in on 7th Ave.N. but had to be relocated. Moved by Lucke and Lunak to approve change order in the amount of $240,734.60. Motion carried.

b) Proj. 4439, Lift Station 38, Schedule C, C.O. #2
Mr. Hanson, WFW, reported this change order deletes access road to Station 38, and have deduct of $41,381.00. Moved by Klave and

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June 29, 1998 - Page 14

Lunak to approve the change order. Motion carried.

c) Proj. 4591, Lift Station 29 Rehab., C.O. #2
Mr. Hanson, WFW, reviewed change order in the amount of $724.43, and reported got figures down and accomplished; the other parts working on with John's Refrig. & Electric. will probably sub-contract to City's repair person, Ron's Electric, received quote from him which is about $2,000 less. Moved by Lucke and Lunak to approve the change order in the amount of $724.43. Motion carried.

d) Proj. 4782, sanitary sewer repair on Univ. Ave., C.O. #3
Mr. Hanson reported this is time extension from June 15 to July 17, 1998. no cost, that Insituform did complete sewer repairs on the 16th, area by Knights of Columbus completed on 24th, and recom-mended extending time. Moved by Lucke and Lunak to approve change order to extend time extension to July 17, 1998. Motion carried.

20. Matter of special public service committee meeting on 07/06/98
for award of Proj. 4463, storm sewer on 42nd St. from DeMers
to 17th Ave.S.
Mr. Large reported this will be short meeting prior to council meeting (Growth Fund meets at 7:00 p.m.) Committee scheduled meeting for 6:45 p.m. and moved by Klave and Lucke. Motion carried.

21. Matter of agreement/amendments for engineering services for
Project No. 4797, Southend Development, Grand Forks Engineer-
ing Group:
a) Amendment No. 1, Proj. 4797.1, general coordination.
b) Amendment No. 2, Proj. 4836, storm sewer on Belmont Road
(Southend Drainway to 55th Avenue South).
Lon Aune, CPS, has been designated coordinator for the Greater Forks Engineering Group, which is group selected to do engineering for all of the southend development projects. The larger agreement is the general agreement they will use throughout all the projects with idea to bring in each individual project as an amendment so don't have to reproduce. He recommended approval of the document contingent upon city attorney's review. He also reported they will be using CDBG monies on these projects. Moved by Klave and Lunak
to approve engineering agreement with Greater Forks Engineering Group, LLP to construct infrastructure improvements in the southend of Grand Forks, contingent upon the city attorney reviewing the agreement, and allocate CDBG funding. Motion carried.

a) Mr. Grasser reported Amendment No. 1 requires placement of coordinator in City Hall approx. half time for one year to