Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Monday, August 10, 1998 - 7:00 p.m.

Members present: Hafner, Klave, Lucke, Lunak.

1. Matter of bids for equipment:
a) containers for side-load trucks
Dick Newman, solid waste mgr., reported this was back on the agenda because of the low cost of AmeriKart and why it doesn't meet specifications, that when put specs. together for carts called peers in the busi-ness asked what kind of cart would recom-mend for automated side-load containers and they all agreed that a crosslink high density polyethylene container would be best suited for the application, esp. in the colder climates that we have in ND, that best support was from Dickinson, they have run the side-load operations for last 15-20 years and have nothing but crosslink containers and have some from first day they went into operation, very durable, little breakdown or replacement of parts over the life of the cart. He stated that AmeriKart did not bid a 300-gal cart as well, reason they don't bid that is because of durability of material they're putting out won't withstand the size. He stated that carts have 10-year guarantee, expect to last from 15 to 20 years.

Lucke stated that AmeriKart's letter states that they do meet specs. and were they told that in error; Mr. Newman stated they weren't, that specs. asked for high density polyethylene cross-link container, they bid a medium duty linear plastic material and does not meet specs. Lucke stated their letter contains same guarantee as those recommending purchase for $155,000 more than the bid they submitted. Mr. Newman reported that the material he called for is a high density polyethylene crosslink material and rotationally molded, they are doing that but using a medium duty linear plastic material which is different, and doesn't know makeup of material but crosslink materials are bonded sideways as well as linear; bonding agent which holds sideways as well as length-wise. Hafner stated they would have to open up bid and accept lesser product from all bidders as others have that pro-duct also. There was some discussion re. bids, but Mr. Newman stated he was looking for container that would last, so not get complaints that container is broken, replace, that not function-ing, and trying to cut costs in the long run rather than in the up-front costs. He stated they haven't used any of these con-tainers, but going by recommendations of others in his field. Mr. Feland stated they could save money on lesser quality in the short run but can only depend on what industry says, that Phil-lips 66 recommends crosslink. He also reviewed stress test information (environmental stress crack resistance and low temperature impact). He stated if go back and do it over again, should write bids so that state that want linear constructed container so all companies that bid first time can be on equal footing and have competitive bid situation. Klave stated they would need to rebid, because each company bid two different products, and if specs. requested crosslink and if AmeriKart bid

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a non-cross link, totally two different things, and asked if looking for cheapest or best possible cart. Mr. Newman stated that people he's talked to claim crosslink will stand up better.

After further discussion Mr. Vein stated that they want what's most cost effective for the City and if look at on annual cost basis or present worth, and his recommen-dation would be to hold this bid, have staff go back and do more investiga-tion into two different types of containers, look at life of it and do an economic comparison of that and bring recommendation back based on research and determine whether rebid is necessary or award based on the existing bid. Lucke stated that he would also like to be provided the specification list. Held in commit-tee for further information.

2. Reconsideration of street dept. paint bids.
Mark Aubol reported that the low bid of Peterson Paint Supply, Inc. did not meet specifications (discolored in traffic)
and would like to go with Diamond Vogel Paint which is next lowest bid. Moved by Klave and Lunak to accept bid of Diamond Vogel & Wax Co., Inc. for 1,210 gal. white traffic paint in the amount of $9,365.40, and for 1,055 gal. yellow traffic paint in the amount of $7,975.80 for a total bid of $17,341.20, paint to be delivered in 55-gal. drums. Motion carried.

Mr. Feland asked if they could contact Diamond Vogel tomorrow, but because of urgency and wanted committee's recommendation to do that; Committee had no problem with this.

3. Matter of quit claim deed and easements.
a) Temporary construction easement for Project No. 4670, Phase II Southend Drainway, located north of 47th Ave.S. and west of S. 16th St., for $2300.00, James P. Curran, grantor.
Ray LeClerc, R/W Officer, stated fee that based upon apprais-al done by Botsford & Rice, there are several things in the ease-ment document that's normally not in other routine construc-tion easements (property owner asking that boundary line of the ease-ment be fenced off either with snow fence or a silt fence, and that easement will terminate when project completed or November, 1999, whichever is first, and if extends beyond that to the point where it affects the next year's growing season, asking for an additional $2300, and effective date of the easement is when crop is off this fall. Moved by Lucke and Lunak to approve easement agreement and to authorize proper City officials to sign the easement. Motion carried.

b) Storm Sewer easements for installation of storm sewer in 900 block of 2nd Ave.N., southeast side, for $1.00, Steve and Wendy Kalenze, grantor; and Steven and Deborah Flaten for $1.00 each.

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Mr. LeClerc reported these are permanent easements for two separate parties for storm sewer installation into property. Moved by Klave and Lucke to approve the easements and authorize proper City officials to sign the easements. Motion carried.

c) Quit claim deed/land swap for right of way located in Lot 1, Block 1, Johnson's 4th Addition, for $1.00, Arnold Keck, grantee.
Mr. LeClerc reported that in 1996 there were numerous agree-ments between City and property owners on S. 42nd St. for the Aurora site being planned and dealt with annexation, special assessments, tapping fees and R/W, and there were written agree-ments with Hussey, McEnroe, Danks and Johnson, but this particu-lar piece of property made an oral agreement with Arne Keck but need to have paper trail on this and reviewed property that City received from Bert Johnson as a gift, and agreement that we had with Mr. Keck was that he would donate or dedicate R/W necessary for 11th Avenue South and South 42nd Street along with some utility easements beyond that; if he didn't lose any acreage, and City agreed to extend his lot farther east to include an area into his lot so that he still ended up with an acre site. He stated they were asking to approve quit claim deed from City to Arnold Keck, and would deed any interest that we have in this lot 1 to Mr. Keck, have quit claim deed from Mr. Johnson. Moved by Lucke and Lunak to approve entering into the transaction, subject to approval by the city attorney. Klave asked if taxes paid on this property, and Mr. LeClerc stated they would check on that and that the deed couldn't be recorded if taxes not paid. Motion carried.

4. Matter of valve replacement project at water plant.
Hazel Fetters-Sletten, supt. of water treatment plant, stated they are proposing valve replacement so when retrofitting im-provements in post-flood situation where it didn't make sense to put in exactly what had or it wasn't available, put in some variable speed drives and when did that changed the control valve configuration, currently have pressure operated valves which kept them from having surges of pressure into the distribution system. Now with new variable speed drives which are energy efficient and thing to do to lessen that pressure impact on the distribu-tion system more, have run into an operating problem in that pressure control valves when ramping up VFD's at the low flow, don't open, so need to replace those with check valves. She stated that the plant operates with these pressure operated valves in place now but unable to use the variable speed frequency drives on the pump motors as efficiency as they would like to. She stated she is proposing a $10,810 valve change-out (four valves, 6-8-12 and 14" and have a very fair price with Lunseth's to do the work; and that she would need a budget amendment to do the work. Moved by Klave and Lucke to authorize purchase of the control valves and approve budget amendment in the amount of $10,810.00.

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5. Budget amendment.
This item for water treatment plant handled previously.

5.1 Matter of review of two-way radio systems for the city.
Klave reported that they discussed at CIP the matter of radio system for the city of Grand Forks and he suggested look into what have, what need and what can do; that there's some research that's been done already, and he would like to sit down with staff and see what has been done, etc. and bring back at a later date. Klave stated they are looking at incorporating into one system, if possible, and look at all departments; cur-rently some not compatible, and as departments start to look at up-dating systems, entire program should be looked at together and not each department coming in separately and have systems that don't interact with each other.

Mr. Vein stated they have looked at the 800 system, what that would mean for the City of Grand Forks, and have universally used across all departments; however, biggest question is financing. Klave stated that several departments now looking at up-grading radio systems and need to sit down and see what options are. Mr. Vein stated this may become one of those projects where may not have qualifications entirely to put together a package city-wide with lot of departments, and could possibly look at consultant services that could do city-wide over what they could do in-house; and they will look at more and make recommendation back to committee. Information.

6. Matter of engineering agreement for monitoring of cracks at
water treatment plant.
Chuck Grotte reported that there was letter from Heyer Engineering, structural engineer out of Fargo, in their packet, that after the flood Mrs. Sletten started noticing cracks in various parts of the water treatment plant that didn't exist prior to the flood, that they hired Heyer Engineering who did preliminary look-through and reported that they felt cracks should be monitored to see which way moving, how and have to get in and measure and observe. He stated that the water plant is in the vicinity of a slip-plain along River and Corps will be putting in some additional instrumentation later this month, and would be good to have this going on simultaneous so see if some relationship between the ground movement and whatever movement going on in the plant, if any. He stated they will do an initial review of plant where mark and measure and do monthly follow-ups until can determine what's going on - and his recommendation is to approve contract in an amount not to exceed $24,000 to monitor cracks. Moved by Lucke and Klave to authorize entering into a contract with Heyer Engineering, P.C. in an amount not to exceed $24,000.

Mr. Vein stated that the importance of this because if have

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problems in this area and Corps is planning on putting a future levee between plant and the river would be good to know this information early on because may have impact on future design of levee system.

Motion carried.

7. Matter of engineer and surveyor selection for In-Kind Service Projects related to the permanent flood protection project. a) surveying
Mr. Vein reported that there has been some concern about the use of consultants, that in post-flood era, used a lot of consul-tants; and typically the City uses consultants for two reasons: either do not have availability of personnel and staff because of amount of work and have to rely on somebody else to help if want to do in timely manner, and in some cases don't have the exper-tise, goes beyond the capabilities of the people we have on staff and/or could be a combination of both. He stated that sometimes question comes up whether use consultants or using too many and can show from their records that their staff is being used more efficiently now than ever before and still not able to keep up with all the projects so have a reliance on consultants, and are very fortunate in that all consultants that come through this committee have been local consultants because there are people here that have expertise that they need.

He stated that when time comes to select consultants they have various types of selection processes for professional staff, that there have been cases in the past where they do not follow a precise selection process if a consultant has been doing the same type of work satisfactorily for them for a number of years at a fair price and they bring expertise and knowledge and experi-ence, and will bring them as staff directly to committee to award a contract for continuing services. He stated that in other cases and those that involve federal funds, will involve an outright selection process or ones that are highly controversial. He stated that the method that the City has been using is a qualifi-cations selection process where they would put together a team (staff members that have knowledge in the area that the consul-tant services would be needed) and in the past have brought one political rep. to oversee the process and bring insight into the selection process. He stated that it was after they go through a system of independent individual evaluations that would go through and tabulate what's been done within the staff and come up with recommendation. He stated there's been some concern about several projects about who should be the firm selection. He stated that his recommendation is that they've created a process that has worked well in the past to get the most quali-fied firm on payroll working to get this done and if there are other criteria that should be looked at besides qualifications, then need to consider that and staff is open to hear that recom--

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mendation from the committee members and make that a part of selection process. He stated that as they go forward if there are other things that need to be considered a part of this and council wants that, then need to open and modify or change the process.

He stated that there has been the process that's been initiated to date and have gone through a selection, his recommendation is that they follow through with what the selection committee has recommended in this case.

Hafner stated that when they have processes set up to do a selection like this or other things, decide to go with that and should abide with findings of that committee, and if uncomfort-able with the selection process, should change the process. He stated he has taken part in selection process and approves the way they do this.

Lucke stated that he agreed generally but in one of the instances here they didn't do what generally do and that was in the compo-sition of the selection committee, that if all they do is agree with staff and selection committees do, could cut committee and council in half, that he has faith in these people, but once in a while there's an exception to the general rule and then can come to this process and maybe make some changes. He stated that in the case of architect and engineering there was nobody from this committee on that selection process (three people from engineer-ing department and two people from staff).

Hafner stated that on the selection process they bring a differ-ent perception to it, maybe temporary and would look at different things as political person than another engineer or architect, that he doesn't feel he's qualified to know one engineer from another but can look at past history or make a judgment based on performance as it affects the City. Mr. Vein stated that as staff person it's important to have the most qualified firm working on the project because it alleviates a lot of concerns, questions and work that they have to do, and also allows them to have the best end product, least amount of change orders and the most efficiently designed and pursued project.

Lunak stated that here you find out how much the City relies on consultants and how much consulting work there is, see a lot of the same consulting firms in doing the same things because they're good at what they do, and if people committed to come to town and try to set up shop and to get into the business too, because of all that's been going on and there's plenty of work for everybody. He stated that they hire a lot of local people but if people willing to move into town and set up shop and get work, should at least give them a chance to perform.


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Mr. Vein stated that one of the things they've been able to attain is some of the consistency, when designing lift stations and when find somebody who knows our system, is educated with the system and know as well as superintendents do, so have same type of control system, pump system, etc. creates a lot of efficien-cies for us, keeps our prices down and gets us product we need.

Lucke stated that 9 times out of 10 would agree with the selec-tion out of that process is who he would go with, but have one in-stance here where he would still choose the second choice of that committee.

Moved by Klave and Lunak to approve selection of Greater Forks Engineering Group for surveying. Motion carried.

8. Matter of architect and engineer selection for public works
facility renovation and alteration, Proj. 4822.
Mr. Grotte reported that the recommended firm is Johnson Laffen Associates of Grand Forks; others that submitted proposals were AEC, EAPC and Widseth Smith & Nolting; Johnson Laffen first, Widseth, Smith & Nolting second, and other two tied for third. He reviewed tabulation selection.

Roger Helland, Vice President of Widseth, Smith & Nolting, stated they just moved to town, second week in operation, and located at 2715 South Washington (purchased the building). He reported they worked on last modifications at the public works building with ICS, and also did structural engineering on that project. He stated their firm is made up of approx. 100 people which includes structural engi-neers, civil engineers, architects, environmental engineers and land survey-ors, have 6 people in office now, and were submitting for this project.

Klave moved that we authorize selection of Johnson Laffen Archi-tects because have process set up, that he's sure that this firm more than capable of handling the project but many more projects coming down the road. Hafner seconded the motion. The vote was split: Klave and Hafner voted for the motion; Lucke and Lunak voted against the motion.

Mr. Vein stated he would like Mr. Helland to stop into his office to hear more about their qualifications in various areas.

8.1 Matter of C.O. #1, Gowan Const., wastewater access road.
Jim West, KBM, reviewed change order, that there's staging area where putting out equipment, trailers, semi's, and Gowan looked at after removing top, they're putting in geotextile down with about 18" of Class 5 and they suggested putting down addi-tional lime on base before cover, deduct for new geotextile but increase for lime of about $11,000+ and also suggested additional time to complete the job. He stated his recommenda-tion was

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proceeding with the change order. He noted that the lime is integrated into the soil and creates firm hard base below liner and will keep water from below the geotextile; that because don't know amount of traffic, this is insurance policy trying to keep away bigger costs.

Moved by Klave and Lunak to approve the change order in the amount of $11,291.00 to Gowan Construction. Motion carried.

9. Matter of selection committee for consultant engineering services for various projects: a) Proj. 4841, replace outdoor siren system.
b) Proj. 4772, Red River Dam erosion control and boat ramp
c) Proj. 4824, overlaying local streets city-wide.
d) Proj. 4829, paving N. 42nd St. (DeMers to University Ave.)
Mark Anderson, eng. department, stated that the request for proposals listing these three projects (b, c and d) is August 17 and need formation of selection committee for the projects. Hafner asked Lunak to be on the selection committee, and Lunak agreed.

Mr. Grasser reported they have $1.5 million to do emergency street repairs and gets cumbersome to do thousands of small repairs around town when using federal dollars, and rather than doing lot of little ones, concentrating on dozen or so streets and overlay entire street.

Mr. Grasser stated that resident on Reeves (Mr. Ford) felt that street needed some repair work and by time reached him street department had been out and done lot of the patching, and they were not successful from FEMA in getting lot of federal funds to do lot of street repairs, est. $60-70 million damage to street system, but have taken streets and incrementally added cracks or decreased future life so not a dramatic change; that what seeing from Mr. Ford is that citizens looking at that and saying that street not in that bad condition before, but problem is don't have money to fix all of those streets. He stated they have $1.5 million to overlay some streets, not yet determined, and there is an addi-tional request from engineering department for $2.5 million through Flood Response Committee for remaining federal funds because could use CDBG funds to do those types of over-lays.

Hafner reported he also had contact from Reeves Drive resident and explained situation; that they did overlay on his street and it was assessed to the property owners, and in many cases that may be the solution. Mr. Vein reported they have tried to do and is outlined in CIP policy, is that the City has put together a process to make sure when spend monies for street maintenance, do at most cost effective time and instead of putting a lot of money back at repairing or overlaying older streets, prefer to see that money better spent toward off-setting the cost of new streets.

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He stated that contrary to that they are looking to do some overlays on older streets after the flood, and had comments from people throughout the city that seeing problems from flooding condition they had. He stated that streets they would want to recommend for this will go to the CIP and those plans and specs. will come back to this committee for approval and authorization before bidding and go through process. Mr. Vein stated that there sometimes is point of no return - look at pavement manage-ment system and based on that can define - sometimes money best spent at appropriate time; most of our streets are concrete and they bridge soils we have and continue to use even though beyond their useful life. Mr. Grasser reported they have $200,000 in CIP every year for City to fund 80% and special assess 20% and residents not asking for this. He stated that they can do a presentation on pavement management systems later.

10. Matter of preliminary report and status updates for various
projects: a) Proj. 4779, relocation of Williams Pipeline on Columbia
Road from 40th to 47th Aves.S.
Dean Weiland, CPS, Ltd., briefly updated committee on this matter, that they have been working with Williams in section of pipeline from 40th Ave.S. to 47th Ave.S. and also area to the north; the existing Williams pipeline is located approx. 50 ft. east of center line of Columbia Road from 40th to 47th, and where crosses 40th veers off to the northwest into private property. He stated they need to relocate and lower pipeline where it crosses under the drainway at 40th, and also looking at having to relocate or lower on east side of Columbia Road, and also looked at straightening out pipeline and after providing cost estimates to private property owners they decided they weren't interested at this time. They pursued section from 40th to 47th, and into lowering the pipeline under drainway at 40th, also looking at two options on the east side of Columbia Road, lower in place or relocate to new easement farther east, looking in range of $290,000-$315,000 to do this. He stated because the City is going to need to relocate or upsize the 18" forcemain on east side of Columbia Road, feel best option is to look at relocating the pipeline as far to the east as possible, currently they are working with property owners and trying to get necessary ease-ments, and also looking at all the utilities that have to go into the Columbia Road corridor to make sure that everything fits.

Mr. Weiland reported that Williams will not contribute to the cost, there has been desire to get property owners to help kick in but benefit is because upsizing the 18" forcemain is more of a City benefit but are working with property owner to donate ease-ment. Mr. Greenberg has agreed to donate easements that are required on the west side of the road and will get easement on the east side, and also power lines to deal with there. Klave stated that concern that if did anything to their pipe, they

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didn't know if welds were going to hold and may need to be doing some maintenance on system themselves; Mr. Weiland stated they can push that issue. Doug Herzog, CPS, reported that CPS reps., Al Grasser, Mark Anderson, and two individuals from Williams Bros. discussed for several hours and told them gaslines too shallow, too old and they stated they would not participate; that he called Public Service Commission of ND but no avail. Mr. Weiland stated they were looking at the drainway, but also looking to the south - and lowering through there or relocating along Columbia Road all the way to 62nd and deal with Williams Bros. all the way through this. Mr. Weiland stated there is a safety issue, but we're causing that with the development.

Mr. Grasser reported that they started looking ahead at future projects and need to address Williams Bros. for the drainway, and at intersection of 47th and Columbia, forcemain project down Columbia Road, not deal with three times but tie package together because of cost to drain system, etc. He stated there is some money in the CDBG southend budget to do this and in the drainway project. Mr. Herzog stated that there's cost to drain down but every time enter into agreement, they make you pay their legal fees, and better to tie into one package. Information.

b) Priority sewer repairs.
Mark Anderson reported that current listing of sewer repairs had been included in the packet - 143 sites of which 33-34 have been repaired and required repairs would fall outside the scope of the no-dig technology that has been utilized in other sewer repairs; they are constantly being monitored and updated and are FEMA funds sites with remaining CDBG sites at the end of listing with cost total of $1 million and other sites for CDBG monies of $100,000. Information only.

c) Proj. 4717, north end storm sewer analysis
Mr. Grasser reported that approx. year ago they were directed to evaluate storm sewer problems in north end of Grand Forks, north of University Avenue and located between Washington and Columbia Road and bounded on north by Gateway Drive, and when it rains significant drainway problems; that they hired Advanced Eng. to do analysis, one of the items that came up is that in order to do that need to have topographical data (contour maps) which the Corps was going to provide. He stated they found out that the Corps, due to funding problems, won't have that informa-tion available until 2000, and without that data the project is on hold. He stated if they wish to proceed on it would cost about another $25,000 and entire contract with A/E is about $30,000. He stated because this is pre-existing condition and not propos-ing to use CDBG monies, staff recommending holding off until get Corps topo maps but wanted committee's concurrence on that, or if wished to pursue other avenues, could do that.


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Mr. Vein reported that this condition has existed for many years and been a problem and concern is whether worth spending $25,000 additional to get info. now and proceed with the study or wait two years. He suggested that they should make recommendation to council - that money for study out of stormwater account and not sure where $25,000 would come from. He stated they would have to verify whether funding available in stormwater account if direc-tion to staff or else put on hold. Mr. Grasser reported that there's going to be request in the University Village for money and one of staff's comments is to run a 60" pipe through Columbia Road and that should help this system and want to re-evaluate system after that improvement takes place, which would also coincide with year 2000 availability of topo maps. He stated if using CDBG money, benefits entire area to the west and not just University Village. He stated that to improve drainage system is going to cost so many dollars, thinks likelihood of doing a project is going to be somewhat unlikely, but if some improve-ments that can be made without costing lot of money, see the likelihood of study giving revelation that can alleviate problem and solve inexpensively is rather remote, report will generate and say what problems are and high priced solution that will be unimplementib-le over short term period. Committee suggested that they pass that information on to Mr. Hamerlik.

Moved by Klave and Lucke to hold until contour maps are avail-able. Motion carried.

d) Pavement repairs for trench settlement
Charlie Vein, Advanced Engineering, reported that the City has received to date about $2.6 million, $2.4 million from Federal Hwy. Adm. for work in the downtown area, Belmont Road, Mill Road and North 42nd Street, and about $250,000 from FEMA for other repairs. These assessments were done back in 1997 and since then this spring and summer freeze-thaw cycle, seen many more trench settlement problems becoming evident. In May a FEMA rep. stated they may be open to looking at some of these repairs, in looking at the situation worked with Doug Ferrie in city eng. department who picked out 13 representative sites to evaluate, and in evaluating those sites, they had a contractor come in and utilize ground penetrating radar check to see if voids under the pavement areas that they wouldn't be able to see from surface; that this report hasn't been finalized yet but preliminary indications are that not finding what originally thought. He stated they also had pictures taken immediately after the flood and retook pictures and pictures not conclusive to show what they had wanted, observed moving traffic over these sites and can see them bounce and very clear that settlements have taken place. He stated they had a soils expert provide them with some good information concerning soil conditions in Grand Forks and differ-ences versus other areas. He reported in July met with FEMA disaster officers and presented their findings, following discus-

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sion they stated it was very slim that City would get any dol-lars, that streets in Grand Forks are much better now than streets are in Denver, and didn't feel would be able to contrib-ute anything more, but if wanted to pursue further he would like to see them do is put together an interim report in which they would assess the damages, take measurements and determine exact quantity and approx. cost and look at additional soil testing to show that something had taken place. He stated that a lot of the trench settlement problems are post 1980, sewer separation areas and newer areas of town. He stated that if wanted to pursue further would be in range of $10-20,000 to continue looking at this. Mr. Vein stated they are going to have to quantify where they are and rate them. Mr. Grasser stated that if looking at specifics of area, there are a lot on University Avenue where they've had lot of complaints on and held off fixing because of this process; that he told Mr. Ferrie to get asphalt repair contractor to go out and repair those trench settlements and take care of them, short term fix but get taken care of so at least rideable; not aware that magnitude that severe on that many, but we're probably chasing a ghost to keep asking for more and more information and never approving anything; and his recommendation to put this on hold at least until such time as going to propose doing another pavement management evaluation, and if in evalua-tion find that there are a lot of these may want to come back and reconsider and recommendation to pursue would depend on degree of problem they see. Ken Vein concurred with the comments.

Moved by Klave and Lunak to put this project on hold. Carried.
11. Matter of amendments to engineering services agreements for
various projects:
a) Amendment No. 3, pavement management, A/E, Proj. 4655.014,
assessment of flood damaged streets
Held in committee.

b) Amendment No. 2, construction engineering, A/E, Proj. 4804, downtown watermain replacement on 4th Street.
Charlie Vein, A/E, reported this is amendment for engineering services construction observation and construction administration associAted with the 4th Street watermain, that project bid several weeks ago and set to go under construction within next two weeks; attached to amendment is breakout of costs as est. and tasks associated with it and standard hourly fee and expense schedule. Moved by Klave and Lunak to approve and authorize entering into agreement for engineering services in the amount of $99,042.00. Motion carried.

c) Amendment No. 6, design engineering, GFEG, Proj. 4856 and 4868, storm sewer on Cherry St. from 55th Ave.S. to the southend drainway and storm sewer on Wash. St. from 62nd Ave.S. to the southend drainway .

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Lon Aune reported they are looking at both storm sewer projects: Proj. 4856 is small segment of storm sewer along Cherry Street from 55th to drainway at 52nd Avenue; second project 4868 along Washington Street from 62nd to the drainway or 51st Avenue, using large diameter pipe. He reported that both projects are part of the cost matrix, the $15 million that has been allocated or assigned for infrastructure improvements to the southend, and would use CDBG funds for the project.

Moved by Lunak and Klave to approve the amendment for the pro-jects to proceed with the design phase services, and allocate CDBG funds for the project. Motion carried.

d) Amendment No. 1, construction engineering, WFW, Proj. 4768, pump module at storm pump station #84
Tom Hanson, WFW, reported this is same agreement with same rates as previous agreement. Moved by Klave and Lunak to approve the amendment in an amount of $35,483.00. Motion carried.

12. Matter of lift station controls systems.
Mr. Hanson reported they are recommending that the City consider obtaining Control Systems for pumping stations from a sole source; proposing to make decision to contain Control Systems, finding that other firms worked with in the past won't bid and compete because the present supplier basically has done all the engineer-ing, programming, and other firms not even quoting project. He stated that the city -engineering department, waste-water department and themselves have significantly invested time and energy in getting this firm up to speed on how the city wants these things done so match rest o things, and if brought someone else in would have to make that investment again to train that organization. He stated there are number of stations, Lift Station 33 which will deal with tonight, 39 and 40 are coming up in about month or two with plans and specs. and bid those yet this year, another station scheduled next year and 5 will be coming relatively soon; savings on submittals and spare parts issues, and continuity of standard-ized system for the operators; not lightly that take coming to committee with this type of recommendation but benefits outweigh the risks in this case. Committee asked if there was a legal problem with this; and it was noted they would end up with sole source; however, Mr. Hanson stated they don't have commit-ment for upfront pricing from them, and is cost savings feature if look at long term cost for engi-neering staff.

Moved by Klave and Lunak to approve award to Control Systems based on sole source with approval of city attorney and reason for sole source in the best interest of the city as outlined in documents from Webster, Foster & Weston. Motion carried.

13. Matter of plans and specs. for various projects:

MINUTES/PUBLIC SERVICE COMMITTEE
August 10, 1998 - Page 14

a) Proj. 4684, Sanitary Lift Station #33
Mr. Hanson reported that project located in center of Section 21, south of Happy Harry's on 32nd, new pump station. Moved by Klave and Lunak to approve plans and specifications, and autho-rize call for bids. Motion carried.

b) Proj. 4669.3, Dist. 386.3, Southend Drainway Phase 2B
Mark Lambrecht, CPS, distributed map showing area and how progressing from Phase 1A beginning at the Red River, 1B to Highway 81 by All Seasons, Phase 2A now under construction to serve Middle School, and plans and specifications are for area 2 1/4 mi. long segment which would complete norther-ly end of the drainway and take us to the Interstate 29 highway ditch. He stated this is an earthen ditch from 9 to 12' deep and includes major concrete structures where cross existing or major future roads, lowers forcemain along 47th Ave.S. and accomplishes all that work. He stated bid date will be September 11 and allow for construction to carry over into next year but will be a require-ment that the contractor complete at least a small channel along the entire route to the Interstate highway ditch so that if have overland flooding next spring it will be diverted. He reported that total const. est. is $1.7 million and primary funding source is State Revolving Loan Fund administered through State Health Department and is a very low interest loan. He reported that crossings are at 47th Ave.S., around 20th St., Columbia Road, Ruemmele Road and S. 34th Street (5 major crossings, 3 with box culverts and 2 with large diameter pipes).

Moved by Klave and Lunak that we pass a resolution approving the plans and specifications for this construction and further that the city auditor be directed to advertise for bids on the pro-ject. Motion carried.

14. Matter of consideration of construction bids for various projects: a) Proj. 4795, Dist. 556, paving N. 53rd St. and 12th Ave.N.
Mr. Anderson distributed tabulation of bids, that Valley Contracting is low bidder. Moved by Klave and Lunak that we accept the low bid of Valley Contracting Company in the amount of $154.710.95. Motion carried.

b) Proj. 4790, compost collection sites
Mr. Anderson distributed tabulation of bids; and reported that one bid received where addendum was not acknowledged. Moved by Klave and Lunak to return the bid of S.M. Kalenze unopened as the bid did not acknowledge receipt of addendum. Motion carried.

Moved by Klave and Lunak to accept the low bid of Valley Con-tracting in the amount of $37,282.90. Motion carried.

15. Matter of change orders for various projects:

MINUTES/PUBLIC SERVICE COMMITTEE
August 10, 1998 - Page 15

a) Proj. 4669, Southend Drainway Phase 1B, C.O. #3
Mr. Lambrecht reported change order is to select better backfill for the big box culvert where it crossed Hwy. 81, original plans called for compacting native clay and in consult-ing with City engineering department, decided to use a granular materiAl with drain tile so prevent settlement on Hwy. 81. Moved by Klave and Lucke to approve the change order in the amount of $9,199.30 to Kern and Tabery, Inc. Motion carried.

b) Proj. 4719.1, Priority Sewer Repair on S. 4th St. from
DeMers to Kittson, C.O. #1