Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Monday, September 14, 1998 - 7:00 p.m.

Members present: Hafner, Klave, Lucke, Lunak.

23. Request by Habitat for Humanities to build house on UND campus.
(Cambridge and University) Bruce Melin, building inspector, reported that Habitat for Humanities has requested to build a house on a corner in a U-D District, and would be allowed to build with foundation, but they intend to move this house from this location out to Congressional to place on foundation there, they could find nothing in the Code that wouldn't allow this but traditionally houses to be moved are built in commercial areas, but building on residential/University area was unusual, and thought good to have policy procedure. Klave asked if there were residents next to the lot - and it was noted there is a fraternity house next to this. Glassheim reported that they've been given approval.

Committee suggested a one-time approval to see if complaints, etc. and Mr. Glassheim, 619 N. 3rd Street, Habitat for Humanities reported house will be moved back around Columbia Road and Highway 2 and that a mover from Cooperstown has reviewed route.

Moved by Klave and Lucke to grant a one-time conditional use approval for Habitat for Humanities to construct the house.
Motion carried.

1. Application for moving permit to move garage from 1702
Riverside Drive to 1008 University Avenue.
Mr. Melin reported garage in good shape and only correction being a garage door readjustment so fits track and foundation. Moved by Lucke and Lunak to approve application subject to the public hearing. Motion carried.

2. Matter of bid approval for 1999 water treatment chemicals.
Hazel Fetters-Sletten reported this is routine matter and bid specs. were sent to committee members, chemicals they use in treatment process. Moved by Klave and Lunak to approve call for bids for chemicals for water treatment plant. Motion carried. (Committee only)

3. Updated info. on budget performance measures (water plant).
Mrs. Sletten reported this gives some direction where she wants to works on at the plant in the next year, items 1 through 11: 1) improvements to distribution system to optimize available water storage and minimize changes in system pressure; 2) relocation of finished water storage lost due to dike alignments; 3) relocation of water reclamation plant and raw water intakes to dry side of dike; 4) minor repairs to filters 5 and 6 to locate and repair leaks in the filter clearwells; 5) installation of a mixing system for water in 7 mg reservoir to help maintain disinfectant residuals and avoid bacterial regrowth potential; 6) evaluation benefits of peak shaving agreement with NSP and operation of the standby power

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generator; 7) continue to optimize current treatment processes such as turbidity reduction with filter performance criteria, automated backwash sequences, filter aids and filter to waste options; 8) evaluate disinfectant residuals, by-product formation and determine compliance with SWTR contact time requirements; 9) prepare and distribute consumer confidence reports pere pending EPA National Primary Drinking Water Regulations; 10) prepare and submit neces-sary risk management plan per EPA requirements; and 11) continue to optimize the source water blending program and determine additional water quality and cost savings opportunities. and also updated committee on performance measures that they were tracking at the water treatment plant: turbidity, standard at .5 and set .3 as internal standard and will be regulated in the future at a .3 as upper limit and need to do more work on improving that; summary on water quality profile, cost of treatment and delivery, summary of annual chemical use, historical chemical bid summary, max, min, and avg annual pumpage and summary. She stated they make concrete effort to control chemical costs to make impact on budget; and will do tour of plant for committee on October 1 at 3:30 p.m. Info.

4. Matter of sump pump project, elimination of extraneous flow.
Mike Shea, environmental coordinator, reported that when first directed to determine the magnitude of this problem about year ago, were under assumption they were going to fund with CDBG funds and since then, lost funding. He stated what they are proposing is that there are a number of homes in the city that were built between the years 1945 and 1975 and were built with drain tile system that was plumbed directly into the sanitary sewer, no sump pump involved, and most of the homeowners aren't even aware that they have that connection; during the flood water would back up and no way of stopping it. He stated what they proposed to do was to help these people to go in and disconnect the connection to the sanitary sewer, do have problems during wet events where lift stations in certain areas of town are over-whelmed because of inflow from surface water and with the building of the wastewater treatment plant, going to have a problem with hydraulic loading if don't address this, and would like to do in a timely manner; he stated he would like some direction as they've lost their funding and if they want to proceed with this program as designed and try to figure out a funding source. He est. cost per house of $250, but don't know number of households; inspection department in post-flood inspec-tions determined whether there were sump pumps/sump holes and proper connections to the sanitary sewer and they are in process of putting all of that on computer so can get number. Klave stated that homeowner would have to supply pump but going to have pit, drain tile tied into the pit and drain tile disconnected from the sanitary sewer. Mr. Shea stated their goal is to disconnect from sanitary sewer, and Klave est. cost at $500/plus pump at $250. Mr. Shea stated they wouldn't buy the pump, pay $250/ea; and would also address those who have sump pump plumbed incorrectly but wouldn't pay for that.
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Moved by Klave and Lunak to proceed to determine an approximate number of units and a funding source. Motion carried.

5. Matter of alleyway and utility easement.
Al Grasser, asst. city engineer, reported this is easement for paving at West School (Proj. 4800) to get driving lanes needed for buses, original alley right of way wasn't wide enough so School dedicated some additional right of way. Moved by Klave and Lucke to approve easement at cost of $1.00. Motion carried.

6. Matter of city ordinance re. prohibiting building on small
lots.
Held until next meeting.

22. Request from Red River High School for waiver of building
permit fee for class project.
Mr. Melin reported this is class project with two houses to be built this year, if house moved in town whoever buys house will pay all fees, but last 7 moved out of city jurisdiction. Moved by Lunak and Lucke to approve request to waive fees for the two houses. Motion carried.

7. Matter of request for quote to repair traffic signal detector
loops citywide.
Mr. Grasser reported they are looking for authorization to prepare plans and specifications to bid the work, have a number of detector loops throughout the city that are in various stages of breakage, not detecting vehicles consistently, est. cost of work $18,000, with bulk of work to be done next year; and administratively will go get quotes to do some of the work needed to do yet this fall, some signals not functioning very well.

Moved by Lucke and Klave to authorize engineering department to prepare plans and specifications for the project. Motion carried.
8. Matter of establishment of citywide special assessment
district for dike.
Held for two weeks.

9. Matter of containers for side-load trucks.
Moved by Klave and Hafner to approve Roto Industries in the amount of $639,535. Lucke asked questions re. references they gave and asked for clarification on that, Billings MT, Sturges, SD, Dickinson, that he is still uncomfortable with specs. , and some-thing that came from John Schmisek to finance committee re. specs.; that he didn't remember seeing specs. and that's not customary, that first time he saw specs. was after the process, and thinks have to go back and ask for specs. because not handled properly. Dick Newman reported he hadn't reviewed minutes but was certain brought specs forward to committee, that after problem had with compactor bids and specs. made sure that anything bidding, the

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specs. came before the committee (trucks, packers and containers specs. in at same time), and change or two requested by committee on specs. Lucke asked if they could get clarification from John Schmisek as to whether it's proper to hold to get information from the minutes as to what has been done, and also to get statement from Roto re. Dickinson. Mr. Newman reported he talked to Dickinson himself and they told him they had containers from Roto Industries, and Lucke stated they could clarify with a letter. Mr. Newman stated they also gave Belle Fouche as reference and Custer, SD which are also in that colder climate. Klave asked for clarification before the council meeting on Monday; Mr. Newman agreed. It was noted they want clarification as to whether specs. were approved (11/24/97 request to write specs. and call for bids, and 5/26/98 call for bids, no review of specs.) and that information be mailed to committee; and also clarification on Dickinson.

Upon call for the question and upon voice vote Klave and Hafner voted for the motion; Lucke and Lunak voted against the motion; motion to go to council with split vote.

11. Matter of encroachment agreement with Grand Forks Herald.
Mr. Grasser reported that Schoen & Associates worked with entrance to the Grand Forks Herald, that they did without steps and it's too steep and not acceptable layout. Mr. Schoen reported they had situation which was result of the flood and tried to make new addition to the Herald and remodeling project in compliance with FEMA, they put the addition on the building and elevated to the floor of the existing building which got it about 4" above the hundred year flood plain, they elevated the public sidewalk to the front door to accommodate ADA (wheelchair access into the building), this was done month or two after the flood and quick decisions made and had rush to finish the project and requested that approval from committee to accommodate those items; now have had more time to consider situation and better solution and worked with engineering staff and think idea before committee is best solution given conditions and status of DDC and their sidewalk design work. He stated that the pavered portion up against the curb of the street is 4.5' wide carriage walk and have two risers that take to the level of the sidewalk directly in front of the building with handrails at left, right and center of stairs for safety reasons; and are asking committee to approve this solution. Mr. Grasser reported that the stairway encroaches into the City R/W and looking for encroachment agreement with hold harmless and because of unusual nature want to include a requirement that the property owner will take care of maintenance activity, ie., snow removal, etc., repairs. Mr. Schoen stated this would be agreeable
by Herald. Mr. Schoen stated that there wouldn't be railing needed on sidewalk area, and landscape surface will pitch from 18" to zero. Klave stated the area from sidewalk to street 9.5 ft. wide, and that public buildings have parking directly in front of their

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building for handicapped but here cannot access building, and asked why steps are there. It was noted to mark handicapped stalls away from the entrance. Klave asked why steps need to be at that loca-tion, and it was noted that parking is across the street and majority of employees cut across there. Klave stated they have an entrance to a building in the middle of the block and now producing an area that eliminates crossing at crosswalk, promoting people to cross in middle of a block to enter a building, not at the inter-section. Mr. Vein stated he wouldn't disagree but with fact that building is there and elevation at entrance, and this is best workable solution they have. Klave stated there is concern re. City's liability, and it was noted there is hold harmless in the encroachment agreement.

Moved by Lucke and Lunak to authorize entering into encroachment agreement with the Grand Forks Herald for area in front of their building. Motion carried.

12. Matter of downtown street lighting update (info. only).
Mr. Grasser updated committee on what DDC is exploring downtown, that NSP has program where lot more flexibility
now, there is maintenance program and installation option of lot of different styles of lights, DDC and City staff are looking at exploring where have NSP do installation and maintenance, and City would fund that either through special assessments or CDBG or something like that rather than standard method where City goes out, hires contractor and City owns poles and wire and NSP takes care of fixtures, and this would put everything into NSP's basket, something worth exploring, but didn't want to move forward without committee concurring that that's something we might be interested in. He stated that part of this process is still waiting for DDC to produce downtown streetscape plan which would come before council for approval, carriage walks, landscaping and street lighting are integral parts of that plan; and conceptual at this time. He stated they haven't worked out funding source, NSP offering option where build and maintain, and pay monthly rate, or pay initial construction costs upfront and ongoing maintenance, some questions whether special assess or how interpret the competitive bid process, number of details to be worked out. It was noted that NSP monthly fee would cover operation and maintenance, replacement on lump sum per fixture basis per month, that more expensive fixtures/bulbs are, more expensive monthly fee would be; and are looking at concept of having potential for NSP to own, operate and maintain vs. City owns and operates the wiring, poles, etc. Information.

10. Matter of railroad crossing on 27th Avenue North.
Terry Smith, R & R Contracting, stated they are working for Residual Materials, and would like permission to put a wood crossing in on 27th Avenue North and this extends the RR spur from State Mill to Residual Properties, north 1600 ft. for private use.

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Moved by Lunak and Klave to approve request, contingent upon plan review by the city engineering department. Motion carried.

Mr. Vein stated if this were going to be a private crossing (spur) City would need them to be responsible, may need hold harmless/ encroachment agreement and maintenance agreement rather than just approving so that any future costs associated with this would be paid by the user and not by the public, that this would be dif-ferent than a dedicated RR R/W where wouldn't need that type of commitment by the private person but may want to check with Howard Swanson, city attorney, and not blanketly approve this. Mr. Smith stated that Residual Materials would have no problem with that.

Lunak and Klave agreed to include in the motion that approval be subject to review by the city attorney and to include encroachment agreement with hold harmless and maintenance agreement as deter-mined by legal counsel. Motion carried.

13. Matter of hold harmless agreement for flapgates on South
washington Street.
Jon Large, project engineer, presented agreement between City and ND Department of Transportation that will allow installation of flapgates on Phase 2 of South Washington Street; they allowed and participated in cost of flapgates on Wash. St. where had secondary line of flood defense, but on this phase they do not want to install unless City signs hold harmless agreement with them.

Moved by Lunak and Klave to authorize entering into the agreement with the North Dakota Department of Transportation. Motion carried.

14. Preliminary report on Proj. 4530, water distribution system
modeling.
Tom Hanson, WFW, reviewed the report with the committee and reported they have developed a computer model, that this project started about 2 years ago before the flood, and now getting formal information to present to committee. There are two concerns with the distribution system from hydraulic standpoint, one is fire flows and ability to deliver required flows to fight fires at all locations in the community, the other issue is transfer flows, ability to move water from the water plant into the system, and developed a computer model, did flow testing beforehand and verified that model was correct by using information (testing to determine friction losses) and then use that hydraulic situation to make sure model operating properly. He stated they worked with the fire department and used computer model to simulate needed fire
flows to various locations, and where inadequate fire flows, looked at what need to do to distribution system to resolve those issues. He reported they looked at transfer flows and at idea that plant is planned in future to put out 35 mg/d and that is what looked at to get from the plant into the system; and that one of the problems is MINUTES/PUBLIC SERVICE COMMITTEE
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keeping the pressure down (friction losses) as move water out of plant. He stated that several considerations done in looking at different alternates to mains and identified and included in the report.
Mr. Hanson stated another problem they observed is that there is a loss of carrying capacity, many mains that are old enough and in testing proved they have friction factors. He stated that the City has a water replacement program in place for quite some time and has been very effective for the city but that program is focused on pipes that were installed after World War 2 until started putting in asbestos cement pipe and mostly all of that pipe has been replaced now but a lot of the system left that still has low fric-tion factors and need to be replaced in the future.

He stated they looked at storage and are recommending at least two new tanks that are required and should be in place now, one scheduled to be done with the southend development and other tank in the Industrial Park and that's one of the sites considered for relocated water plant and if that plant goes out there, then ideal place for water tower would be some place in the downtown area, but in limbo until decision is finalized. He stated that the "smiley" tank is used only in the summer and because distribution system is not hydraulicly effective any more, should review to see if cost effective to continue it; need to look at historical perspective and whether that needs to stay there for historical purposes. He stated maybe cost effective not to continue to paint it and main-tain for water purposes but for decorative purposes because not effective for operational standpoint anymore.

Mr. Hanson stated that other problems they noted in working up the system when negotiating contract it became obvious that valve and hydrant reference system that the City has developed, that they are using one developed in the '40's and '50's and isn't set up to grow with the city and system needs to be updated, their contract included effort to do that but haven't resolved format of that.

Mr. Hanson reported that there are many private systems hooked to the city system, Columbia Mall, United Hospital, and several have loops that tie back into the system and private system doesn't show up on city maps, difficult for water maintenance people to isolate systems in emergency when watermain break or break on that property, and should require that all private connections provide record drawings of what's there with ties to the valves so available for the City and for themselves, City may end up keeping records for them.

Mr. Hanson reported their recommendations are to 1) establish a capital improvement program to resolve fire flow and transfer flow problems over a 10-year period, with a priority given to the fire flow issues; 2) establish a capital improvement plan to replace low capacity mains over a 25-year period; 3) establish a maintenance

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plan to "pig" all PVC and AC pipes at 15-year intervals to remove encrustation and maintain the capacity of these pipes; 4) authorize WFW to convert the value and hydrant reference system to a computer compatible and expandable system complete with cross reference to the old system (this is included in the contract with WFW) and other items just reviewed.

Mr. Vein reported they have increased amount of money going into that program and important to continue going with it; and asked if there were insufficient flows for fire protection in areas show. Mr. Hanson stated there were and recommended solutions to some of the areas (recommended a crossmain to be put in to cut loop in half) but other areas where if don't do something soon lose rest of it. Mr. Vein stated that the report is complete and to receive and file, and then public works would review and recommend implementing some of the recommendations proposed to improve the system. Mr. Grotte reported they did program in the CIP plan for next several years and an addition to the $500-550,000/year, and were at $1.2 million/year and do have an extra program looking at to take care of some of these things. Mr. Grasser reported that staff will be using this document and will be basis of lot of things that they will see coming out of their area in the next few years, and identifies problem and try to implement through stages.

Moved by Klave and Lucke to receive and file the report, and refer to public works for further study and implement proposal at the present time and in future time, and asked that copies be sent to full council for their review.

Committee suggested that council be available to present a more detailed report. Mr. Vein stated they could arrange for committee of the whole for information and have copies available for everyone at that meeting.

Upon call for the question, the motion carried.

Lunak excused.

15. Matter of consultant selection for proposals for engineering
services for various projects:
a) Proj. 4772, Red River Dam erosion control and boat ramp.
b) Proj. 4824, overlaying local streets city-wide.
Mr. Large reported on RFP selection process for these projects, had a selection committee and interviewed top two consultants, and based upon that, made decisions: for a) SEH/CPS and b) Widseth Smith Nolting as consultants for the project. Moved by Klave and Lucke to approve selection of the consultants and to negotiate contracts for the projects. Motion carried.

Lunak reported back.


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16. Matter of agreements for engineering services, design
engineering for Proj. 4841, replace outdoor siren system.
Brian Poykko, branch manager for SSR Engineering, stated they have been selected to negotiate the service agreement for the replacement of the city siren system, and distributed copies of agreement for services, Attachment A lists scope of services and Attachment B lists the compensation and fee schedule. He stated the project consists of replacing the 11 existing city sirens which are an A/C system so if power goes out they don't work and have control problems, and new system with all sirens the same (now 3 types), have 15 sites and D/C sirens with battery backup, and would work during power outages.

Moved by Lucke and Klave to authorize entering into the agreement in an amount not to exceed $27,700.00; and project CDBG eligible. Motion carried.

17. Matter of amendment to engineering services agreement for
Project 4719, restore storm sewer in Area 2.
Mr. Hanson, WFW, presented Amendment No. 2 to Project No. 4719
to increase engineering fees to $300,000, that the contract also includes bidding services in this phase and $50,000 will more than cover what's left to do. He stated there was an original contract at $150,000, added $100,000 about three months ago. He stated portion of this funded through FEMA also. Moved by Klave and Lunak to approve Amendment No. 2 to increase contract to $300,000, and to allocate CDBG funding. Motion carried.

18. Matter of plans and specifications for various projects:
a) Proj. 4701 and 4869, storm sewer and watermain in Columbia
Park 25th Addn.
Lon Aune, CPS, reported this project covered under three-way agreement to do installation of storm sewer and watermain, that they will be installing watermain along 36th Ave. to the connection on 32nd Avenue and tieing into an existing main to provide service for that area; for storm sewer will be connecting into existing storm sewer at future 23rd near intersection of 20th and 32nd and runs into large holding pond south of Wal-mart and Sam's and upon completion of projects portions will be diverted back through 20th Street storm and to drainway. Mr. Grasser stated that think there might be opportunity to reduce some of those holding ponds in the future, but probably not eliminate them; he stated sanitary sewer not included but address at later date. Mr. Aune stated this is private project and paid for by developer, and plans and specs. have been reviewed by city staff. Moved by Klave and Lucke to approve plans and specifications. Motion carried.

b) Proj. 4856, storm sewer on Cherry St. from 55th Ave.S. to
the Southend Drainway.
Mr. Aune reported this is part of the southend development area that was looked at as being paid for with CDBG funds, and working

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on project through GFEG (Greater Forks Eng. Group), and will be constructing a large diameter storm sewer from drainway south to approx. 55th Street along Cherry St. and proposed location is to be on the east side of the street and provide drainage for future development; pipe has been sized to accommodate everything to 62nd so segment of pipe is for future use as well.

Moved by Lunak and Lucke to approve plans and specifications to proceed into construction phase of the project, project CDBG eligible.

Lunak asked if southend development not going in, is there any change in infrastructure. Mr. Vein reported that a lot of that is going to fall back on the City and Park District, that with the proposed levee alignment and actual purchase of Lincoln Golf Course and commitment by the City to buy the land in that section for residential housing, that the committee did tell Park District that City would commit to land purchase, if this falls through; that commitment from the City, that a golf course will occur at that location (type of course to be determined), but some type of course constructed and land around that may still be sold off for some type of residential housing, but more than likely City not involved in it and nature going to be such that it's going to take a number of years before fully developed and don't know what that time frame is going to be and would be looking at doing enough long term planning of the infrastructure for it when fully developed but monitor where those locations would go in at this time. He stated that with CDBG funding it has to take place under a shorter time frame than what would like, had some concerns whether put in 16" watermain down South Washington Street and end at 62nd Ave.S., and have to look at whether continue to develop. He stated that not having all answers now when approving plans and specs. and getting ready to proceed, think that this is probably direction that need to go but at some point in time trying to get some more information for committee as to how far this should develop; these are assumptions to this point as best they know it.

Mr. Grasser stated they have to be careful, not all of the infrastructure putting in goes against the golf course area, the area on the east side of Washington (Mighty Acres Phase I and Phase 2, Church and lot of development going in immediately adjacent to this; that even if golf course doesn't go a lot of this is critical to get some of the trunk facilities in, south of Wal-Mart area, south of Super One and lot of this infrastructure when goes down Washington can serve both sides, and much of what proposed will still need to go in but maybe not to 62nd Ave.S. Mr. Vein stated that the lift station on Columbia Road maybe would be phased in and not put in at this time, and some of those things have to really look at again.

Upon call for the question, the motion carried.

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c) Proj. 4874, paving S. 3rd St. from Kittson to DeMers Ave.
Mr. Aune reported that CPS is working as sub-consultants for EAPC who was working through Urban Development for the renovation of the City Center Mall area; CPS was hired to do civil eng. portion of the project (street const. and working with utilities); that plans and specs. are before committee for the paving, including sidewalks, curb and gutter and street but not including decorative portions; and intention is to do project this year. He stated they have been discussing with eng. staff changes that will need to be made to current demo. portion of the project. It was noted that buildings can be moved from east side of the mall area and not have to impact street portion. It was noted that repair to utilities have been done; and open areas under sidewalk filled with controlled density backfill. Mr. Vein stated biggest problem they have is differential settlement that will occur because no way can compact uniformly and not have problems so a much more intense design section has been proposed for this to try to eliminate that, and would prefer that they waited a year to let settlement occur, but with push to get open is a much more detailed section being required that should reduce settlement and hoping eliminate it.

Moved by Klave and Lucke to approve plans and specifications for the project, that funding source be identified prior to vote. Motion carried.

d) Proj. 4371, Wastewater Treatment Plant Bid Package #3
(reactor basin and distribution structure).
Jim West, KBM, reported that Bid Package #1 was procurement of treatment equipment and processing controls; #2 was to provide an access road to site; #3 includes the installation of 4 reactor basins that are 40' deep, all on pilings, and piping that goes with distribution box, coagulation basin along with pilings being put in or air compressor building, etc. and reported they are going to split site and construction access to the site, and then later bidding main building, etc. He stated there will be additional bid packages coming up including roofing for this system and building and roofing system for this complex; putting in all of the piling, concrete basins, etc. and changed design, were going to bring soil up around top of this which would put 20' of fill on top of the existing materials but soils consultant and structural engineer were very concerned about doing that, so what they've done is going to leave out of the ground about 16' and put coating on side of tanks.

Moved by Klave and Lunak to approve plans and specifications, and authorize call for bids. Motion carried.

19. Consideration of construction bids for various projects:
a) Proj. 4684, Sanitary Lift Station #33
Mr. Hanson, WFW, reviewed bids and that Construction Engineers had note on outside of envelope stating that on Schedule

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A to add $5,000 to A-13 and that correction has been made on the
tabulation; that they bid Schedule A which is a combined general/ electrical/mechanical under single contract, and Schedule B is separate bid for each. He reported that the total of $643,070 of Schedule B is lower than the Schedule A of $646,300, and recom-mended award to Construction Engineers for general contract in the amount of $488,653, McFarlane Sheet Metal for mechanical contract in the amount of $16,456.00, Bergstrom Electric for electrical contract in the amount of $137,961.00, and D & D Torgerson Contracting, Inc. for Schedule C forcemain in the amount of $103,452.52. Moved by Lunak and Klave to accept the award of the contracts as recommended. Motion carried.

b) Proj. 4669.3, District 386.3, Southend Drainway Phase 2B
Mark Lambrecht, CPS, reported this project is 2.25 miles in length, that drainway ends at 47th Avenue about quarter mile west of Washington Street, between Washington and new South Middle school; that this phase of the drainway will take it from 47th Avenue South one-half mile north and mile and three-quarters west, across Columbia Road and all the way to the Interstate, and there is a special requirement that some work be done this fall and winter so that it does intercept any overland flooding that could come from the south next spring. He reported they received 9 bids but one they couldn't open because of technicality. He stated they received bid from Park Construction Company from Twin Cities that did not acknowledge two (2) addenda that were sent out, either on the bid envelope or in the separate bid bond envelope on the outside of the bid, and their recommendation based on past actions would be to consider their bid unresponsive and return to bidder unopened. It was moved by Klave and Lucke to return the bid of Park Construction Company as it did not meet bidding requirements. Motion carried.

Mr. Lambrecht reported that the 8 bids that were opened were very favorable and engineer's estimate is $1.75 million and the low bidder was R.J. Zavoral & Sons, which is very capable contractor and only one of the bidders who is from Grand Forks/East Grand Forks local area; their low bid was $1,407,406.05 and recommended award to them.

Moved by Klave and Lucke to accept the low bid of Zavoral & Sons in the amount of $1,407,406.05.

Al Grasser, asst city engineer, reported this project is being funded through State Revolving Loan Fund and the commitment the City has to pay back those bonds is through the stormwater fund and sales tax infrastructure, but that the City will be applying
tapping fees as areas develop and will be recouping those expendi-tures back through tapping fees; it was noted that a tapping fee is a deferred assessment. Mr. Lambrecht reported that the area served is presently for the most part outside the city limits and set up

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as a tapping fee area and a lot will be recovered in the future but City has to upfront monies, and fortunate to have the Revolving Loan Funds to get a low interest loan.

Upon call for the question and upon vote, the motion carried.

20. Matter of change orders for various projects:
a) Proj. 4756, paving Belmont road, C.O. #2
A rep. of KBM reported this is second and final change order on this project that was recently completed; that there are some minor items including removing and replacing culverts, one culvert when survey was done wasn't seen due to fact hugged in tight to the roadway and covered with vegetation and involved some end sections, and another culvert had to be lowered; that there was need for some temporary gravel to provide safety during the project, placing some signs and removing and resetting mail boxes, and recommended approval of the change order in the amount of $5,504.29, Strata Corp. contractor. Moved by Lucke and Klave to approve the change order, which is CDBG eligible. Motion carried.

b) Proj. 4654.466, priority sewer repairs, C.O. #2
Jon Large, project engineer, reported this change order is part of an extension of the project which was originally around $130,000 as televising of the sewers continued more problems found and added at an extension of prices, $119,100, Robert Gibb & Sons, contrac-tor. Moved by Klave and Lucke to approve the change order, which is CDBG eligible. Motion carried.

c) Proj. 4671, Rehab Lift Station 21, C.O. #1 (Smith)
Tom Hanson, WFW, reported this is time extension to November 15, 1998 and no cost to the change order. He stated that the contractor needs to have all the materials on hand to be able to start because an active pump station upgrading, and had difficulty getting the electrical equipment, equipment here and contractor has started work, but needs a time extension to complete the project. Moved by Lucke and Lunak to approve the change order extending the change order to November 15, 1998.

Mr. Grasser asked committee that if change orders are only of a time extension and don't involve dollars, whether committee wanted to see those or if they should do administratively. Committee stated that if no dollars involved, staff could take care of it unless uncomfortable with time or something to bring to committee.

Upon call for the question, the motion carried.

d) Proj. 4439, Lift Station 38, C.O. #4 (Wanzek)
Mr. Hanson reported this is to add water service to the project so that when watermain comes in, including all costs, and request by wastewater department, and time extension for 45 days because had difficulty getting electrical equipment in because no access

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September 14, 1998 - Page 14

road (access road planned but deleted); $4,758.00. Moved by Lucke and Lunak to approve change order in the amount of $4,758.00, and approve 45-day extension to October 15, 1998. Motion carried.

e) Proj. 4439, Lift Station 38, C.O. #3 (United Crane)
Mr. Hanson reported this change order in the amount of $0.80.
Moved by Klave and Lunak to approve change order. Motion carried.

f) Proj. 4687, clean sewers, C.O. #6 (Viking Pipe)
Mr. Hanson reported this is a time extension for contract completion date of June 1, 1999. Moved by Klave and Lunak to approve the time extension on sewer restoration. Motion carried.

g) Proj. 4371, process equipment, C.O. #1, wastewater facility.
Lynn Brilz, KBM, Inc., reported this change order for the joint venture of BDT/LPH, procurement of the process equipment; that in the specifications the way the applications for progress payments is spelled out, the contractor was to have all of the shop drawings submitted for the entire project prior to receiving any payment, and should have been spelled out differently in the specs., shouldn't have been in there, and was missed prior to bid time, and this is to change that to allow contractor payment prior to having all of the shop drawing submitted for all of the misc. components of a wastewater plant.

Chuck Grotte reported he has looked over and discussed with KBM and BDT and is in agreement; that is standard for construction project that normally doesn't take a year to develop, and they are designing parts of the system where actually install; and there is 10% retainage on the project. Jim West, KBM, reported they have performance and payment bond on this project of $9.1 million.
It was reported that the first pay estimate was for $660,000+, and contractors had put lot of time into project before payment; that $5 to 6 million is for equipment. It was noted this is being financed through State Revolving Loan Fund.

Moved by Klave and Lunak to approve the change order to allow progressive payments to BDT/LPH prior to having submitted all of the shop drawings. Motion carried.

21. Matter of 50-year water quantity and needs study update,
Project No. 4254.
Steve Burian, Advanced Engineering, reported that in 1994
City they were selected to do study entitled 50-year water quantity and needs study, and this project was to look at 50-year water needs for the city of Grand Forks vs. how much water supply does it appear to have available during average and drought conditions, it
was to be reconnaissance level study where went in and looked at existing available information for water supply and compare that to projected demands for the 50-year period. He stated that at the end of 1994 a report was turned into the city in existing draft

MINUTES/PUBLIC SERVICE COMMITTEE