Committee Minutes

MINUTES/PUBLIC SERVICE COMMITTEE
Monday, July 27, 1999 - 7:00 p.m.

Members present: Klave, Lucke, Lunak.

13.Matter of recognition pavers on sidewalk at Empire Arts Center.
Sheryl Smith, rep. Empire Arts Center, reported they have been raising money for the Empire Center since 1995, and that they had promised donors of $5,000 and above that there would be recognition star or paver in front of the Empire, that they have about 91 donors at that level and request comes in planning with the streetscape design and to coordinate with what’s already been planned. She stated they are requesting permission to install recognition pavers on DeMers Avenue, paver is 12x12x2” granite split paver, lettering indented, color does match those already approved for those in front of the building. She stated that DDC supported the proposal. Jay Bushy, project engineer, reported their department reviewed the matter and submitted listing of concerns: that pavers would be provided at no additional cost to City, City would not be responsible for damage because of snow removal equipment, repairs to city utilities in sidewalk area, private installation or repair by private utility companies, pavers to be sawcut to allow them to abut to concrete paving blocks installed in streetscape project, and to be installed within 2 ft. of Building. Moved by Lucke and Lunak to approve request. Motion carried.

14. Matter of UND/neighborhood parking restrictions.
Todd Feland, public works, reported they had met with participants last week and reviewed memorandum listing current and proposed restrictions, and comments from individuals who attended the meeting - that UND students are for the proposed changes and majority of residents that he has talked with are for maintaining current restrictions. He reported that the department recommended change to two mornings per week which allows the residents in that area to park along the streets more often, yet it does allow two mornings per week for street maintenance. He stated that during 1998-99 winter season they were in the area approx. 20 times for street maintenance - 8 times for maint. and 12 times for regular plowing. (Street Dept. does prefer to have two nights for maintenance). He stated there is not a consensus with UND students and residents.

1) current restrictions: no parking designated from 1:00 a.m. to 6:00 a.m. on north and south streets on Monday, Wednesday and Friday; and from 1:00 a.m. to 6:00 a.m. on east/west streets on Tuesday, Thursday and Saturday. UND Police Dept. enforces parking restrictions during the day and Grand Forks Police Dept. enforces parking regulations during the night, tickets are $5.00 year round.

2) proposal: to restrict parking for the entire area to two mornings per week - Princeton, Oxford, Harvard, Cambridge and Hamline Streets and on 5th Avenue North would have restricted parking Tuesday and Friday from 1:00 a.m. to 7:00 a.m., vehicles would only be ticketed when street maintenance actually occurs, and if warranted for street maintenance, vehicles may be towed after being ticketed, tickets would be $15.00 during winter months and $5.00 during summer months.

Lynn Lindholm, 316 Hamline Street, stated she opposed reduction to two nights per week as this
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could encourage students to leave their cars for longer periods on the street rather than in parking
lots, and maintenance wouldn’t be done properly and because this is densely populated area (residents/visitors). She stated this could be done with the 24-hour parking rule but didn’t believe that would happen, would require someone twice per day marking cars.

Jim Rask, 521 Hamline Street, opposed change in parking regulations, that this makes two nights per week that he can’t park on streets in their neighborhood (in spring can’t use alley because of mud for week/week and a half) and visitors wouldn’t have place to park, whereas now can alternate streets and avenues.

Playford Thorson, 525 Hamline Street, stated he opted to leave as is; wanted as much opportunity as possible for street cleaners.

Tom O’Connell, 530 Princeton, stated he would like to see parking regulations remain as they are: for safety reasons (fire trucks) as area tightly packed with UND students car, and would like to see students required or voluntarily use the residence lots that are provided for them; thinks that University has sufficient parking that students should be required to use those parking lots; and current regulations affords Street Dept. an excellent opportunity to clean the streets in the wintertime, and has no complaints with the expediency with which they take care of the snowfalls.

George Giorgakis, Univ. Parking Reform Team, represents students who support change in regulations, esp. students who live in dormitories, that streets are public and shouldn’t differentiate between a homeowner’s car and a student’s car; that the students who live on campus are concerned with parking availability and are ones to be parking there, but the residents of Hamline Street are not affected by this because Swanson Hall which has it’s own parking lot and closest dormitory to Hamline is four blocks away, that Cambridge and Hamline are totally empty during the night, and their issue does not concern daytime congestion and off-campus students who have the opportunity to buy a permit. He submitted pictures of Cambridge and Hamline Streets and doesn’t think there a problem at night and residents are trying to broaden the issue; that their issue is very narrow and very specific during nighttime parking hours and have nothing to do with the University because the streets are public and everybody has access to them and have nothing to do with the Bronson property or whatever previous issues the residents have had with the University, and would like to bring the issue back to the specific time period between 1:00 and 6:00 or 12:00 to 7:00, whichever it is going to be and think it is just to serve that area of the University the same as the remainder of the city, esp. when it comes to ticketing. He stated by reducing the days, makes parking more available and the available parking would be available to the residents and supports proposal of the public works department.

Bill Bakken, 505 Hamline Street, stated he would like regulations to stay as they are, that it is high impacted area as far as parking is concerned on all of those streets during the day from University Avenue to 6th Avenue North during the school year, and need flexibility of three
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nights a week for street cleaning; that Hamline Street will be feeding into the Bronson property development, Cambridge will be exit out of Bronson property and both will be higher traffic area, and thinks it’s premature at this point to change cleaning evenings.

Sharon Rask, Hamline Street, stated they live in the middle of the street and didn’t believe that George Giorgakis understood impact the proposal is making on some of the residents, that they are objecting to impact, that they have no front driveway but garage that opens to the alley, that there are times during the year when they can’t get into the alley because of alley condition and have to park on the street or avenue. She stated that if the proposal goes through , there’s no place they can park (no place on 6th, can’t park in lots) and proposal has drastic impact on several of them. Lucke stated he disagrees, that thinks this helps us, that he wants accountability, want then to clean one night and make sure they come that night.

Ms. Lindholm reported that the traffic study for the Bronson property development was supposed to be ready last Friday, that they haven’t seen it yet, that University has called meeting for tomorrow night which may be on the agenda, and thinks it’s premature to make any significant change without knowing what the traffic study is going to propose for the Bronson property in the area. She stated she thinks it is wrong to go ahead without consulting the University who has to enter all the complaints from the commuter students and the Student Senate which represents all the students; they will be here in a month.

A resident of Hamline Street stated she wanted regulations to remain as they are, that this is a rental landlord disagreement, because this is only students who are residents in halls, that this is an inappropriate city issue, that UND has number of offices to deal with parking, and policy of what determines what students get to park in the lot across from the dorms and they are trying to come up with solutions that are good for everybody involved. She stated that the members of the University Parking Reform Team are residents of Hancock Hall, that this has not gone through Student Senate, nor presented to Student Senate, and Student Senate like our city council which is composed of elected members from demographics of the student body. She stated she believes in flexibility for the city crews, snow is not predictable and street cleaning cannot be always be predictable.

Mark Hudson, 1922 23rd Avenue South, director of resident hall programs, reported the students of Hancock Hall brought this to the association residence hall’s policy board , that they reviewed it, discussed pros and cons of the issue, and gave their support to Hancock to move forward, teach students that when they have a concern with an issue they should talk to the people that are the decision makers about that, and that they brought forth a proposal and to discuss pros and cons of the issue. He stated that one of the frustrations is that the ticketing procedure is different than in the rest of the city, ticketing done whether maintenance done or not.

Adam Gardner, member of Parking Reform Team, stated he is a resident of the city of Grand Forks and sees something very unfair and inequitable, that the City wants to provide a service to their neighborhood - cleaning city streets, regular maintenance that they can count on
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independent of incidental cleaning from floods, blizzards , hail storms, etc., and that they are not getting regular street maintenance, that the City has abused the policy they have set up, and want City to commit to cleaning this area; that they are taking away a day that was never utilized.

It was moved by Lucke and Lunak to request staff to write a policy for these affected streets mirroring the rest of the city, ie., cleaning Wednesday nights on streets and Thursday nights on
the avenues. Motion carried.

There was further discussion and Lucke and Lunak moved to reconsider the previous motion. Carried. Lucke stated he would like to delete the previous motion and change the specific hours for the University area and delete the language, to mirror, and asked committee to vote down the previous motion. The committee defeated the previous motion.

It was moved by Lucke and Lunak to have the signage, the street cleaning and the ticketing for the University area moved to no parking on Wednesday night on the streets from 12:00 midnight to 7:00 a.m. and the avenues on Thursday nights the same hours.

There was additional discussion, and it was noted that if it snows after street cleaning days and have to spot clean, which maybe difficult to do.

Upon call for the question, the motion carried. It was noted that this matter will be presented to the council at their meeting on Monday, August 2, and could be discussed there.

1. Matter of purchase of property by warranty deed (Nrly. 100 ft. of Erly 100 ft. of Lot 2, Blk. 2, Industrial Resubdivision No. 3 in southwest corner of intersection of 10thAve. S. and S. 50th Street) Project No. 4698, Stormwater Pumping Station.
Mr. Bushy reviewed location of property to be purchased for pumping station in the Industrial Park, that there are drainage problems in the area so can proceed with drainage for the area, purchase price is $5200.00, and feel that’s reasonable price and recommended purchasing the property. Mr. Bushy noted that purchase price very comparable to what owner originally paid for the property. Moved by Lucke and Lunak to approve the purchase of the property. project CDBG eligible. Motion carried.

2. Matter of easements/maintenance agreements:
a) Lon Aune presented easement for Sanitary Sewer Project No. 4926 on 55th Avenue South for Lift Station 39 located on east side of South Washington Street, and sanitary line comes across on 57th Avenue, and existing gravity line will come out there and cross under South Washington and extend to the north and to the south, this is temporary and permanent easements for that segment along the west side of Washington, no cost. Moved by Lucke and Lunak to approve the easement and authorize proper City officials to sign the easements. Motion carried.

b) Matter of declaration of easement and construction and maintenance agreement at former South Jr. High School building north of 13th Avenue South between Walnut and Cottonwood
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Streets, Mr. Grasser stated they will work on this and bring it back to committee. Held in
committee.

3. Matter of geotechnical services and appraisal services for the future water treatment plant site selection.________________________________________________________
Steve Burian, A/E, reported that in 1998 the city council made a motion based on preliminary work that was done and it was carefully worded that if and when major improvements or expansion are required to the existing water treatment plant, the new water treatment plant facility would be located in the Industrial Park, in making that decision there are some interim improvements that are going to be made to the water supply treatment distribution system and those improvements are being done with the idea that eventually a new water plant would be constructed in the Industrial Park vicinity. With those thoughts and in looking at locating the new clearwell it has been proposed that the clearwell be constructed on that site and the land purchased at this time. He stated that the Industrial Park vicinity selection was recommended to city council by committee made up of Hazel Sletten, water treatment plant; Chuck Grotte, public works; Al Grasser, engineering; Charlie Vein, Advanced Engineering, and Dennis Potter from Planning Office; and Member Klave; that committee was reconvened after some preliminary information was done and looked at alternatives available in Industrial Park vicinity. He stated that memo indicates 12 different criteria that they used in selecting those sites and did an objective criteria matrix to evaluate the preferred sites; committee did prefer several of those sites but contingent upon receiving preliminary technical investigation due to the nature and cost of the major water plant investment, wanted to make sure that the subsurface land characteristics, as well as an appraisal; and they took quotes on geotechnical borings of sites they are looking at, received two responsive proposals, one from Midwest Testing Laboratory for $7,000 and one from Zeltinger Geotechnical Engineering, P.C. for $8,525.00, and recommended approval of the proposal from Midwest Testing Laboratory. Moved by Lucke and Lunak to approve entering into a contract with Midwest Testing Laboratory for $7,000 for these services. Motion carried.

Mr. Burian stated they were going to bring similar proposals for the appraisal services this evening but finding out that the appraisers in town and in Fargo are very busy and are having problems getting proposals back, received one at this time and are hoping to get additional proposals before making a decision, that proposal is less than the $5,000 limit that you allowed staff to make a decision, and would like to handle that with staff. Moved by Lucke and Lunak to approve Advanced Engineering to make decision on appraisal if can get that appraisal done for less than the staff limit. Motion carried. (Comm.only)

4. Matter of reorganization for engineering, inspections, administration/public works. (Information only)_______________________________________________________
Held in committee for two weeks.

5. Matter of federal funding for DeMers Ave. and 42nd St. grade separation project
Mr. Grasser stated they are reporting back on funding options for 42nd Street underpass; that last direction from city council was to make an offer that the City would like the Department to
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consider funding the $6.5 million as a federal regional project with 80% federal funding, 10% State and 10% City; that DOT responded that essentially when the City didn’t accept the offer they had in September they reallocated that money, so money is no longer there and that specific offer is no longer there for that time period. He stated DOT’s original offer was dated Sept. 24, 1998 and were going to provide $3 million in federal regional funds and would allow the City to use $3 million of our own allocation towards that and to change street classification which would put that into the City’s funding pot. He stated that we do have an approved project, concept report that identifies what the project would be and identifies project cost, but right now don’t have a funding mechanism for it. He stated that the State gets a certain amount of dollars that they allocate state-wide, they will consider all the requests that come in throughout the state and rank them and spend until out of money and have done that for the year of 2000; that the City will throw this back into the pot and they will reconsider it for 2001, or assuming they will; but that creates problem for us and time frame puts it where this will directly conflict with the opening of the Aurora. Klave stated that the City turned down the $3 million but there were a lot of strings attached to it, and their original proposal was to take it from North 5th Street and on a financial look at us taking over from S. Washington to the River that $3 million didn’t mean a lot because of the amount of repairs - that Skyway is going to need repairs, and by accepting this we would have taken them out of picture of any future repairs, and there was a major dollar factor there that we had to look at ; and thinks need to restart process for 2001.

Lucke stated that September 24, 1998 is the date of the letter from DOT, and at that time council directed a counteroffer and asked why it took to June 18, 1999 before we wrote a letter stating our offer in writing. Mr. Grasser stated that during this time frame they were finishing the concept report and some discussion re. dollars, lot of it had to center around rerouting of the railroad, whether they could do that, and if they could build it, cost of rerouting, and some of a political nature re. entwining with dike funding and putting that at jeopardy. He stated this matter will go back to CIP and City will have to decide whether we still want it, and in the meantime will proceed on the designing of that road but do it at grade crossing. This will clarify some issues they had with repairing the road north of DeMers Avenue also; this will allow them to proceed without the underpass. Information.

6. Matter of land purchase in Industrial Subdivision No. 3 for purpose of construction Proj. 4689, Storm Pumping Station in the Industrial Park (CDBG)
Deleted (see item 1).

7. Matter of consultant selection for engineering services for Municipal Solid Waste Closure Project________________________________________________________
Mr. Bushy reported they were directed to request proposals for this project, selection committee was formed and presented rating of the firms that submitted proposals, and firm with most favorable score was WFW, that project involves setting up a closure for the landfill, closing phases in. Moved by Lucke and Lunak to authorize selection of Webster, Foster and Weston and to authorize staff to negotiate agreement to be brought back at the next committee meeting.
Motion carried.
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8. Matter of agreements for engineering services for various projects:
a) Study & Report, Short Elliott Hendrickson, Proj. 4711, Perimeter Drainage Study (CDBG)
Mr. Bushy reported this is perimeter drainage study, identifying culverts, sizes, shooting ditch lines and establishing existing drainage areas and drainage patterns in the outlying areas; this agreement will include recommendations to where water should go in the future when development comes into these areas. He stated the contract amount is $181,800, and recommended entering into this agreement for the project. Moved by Lucke and Lunak to authorize entering into the agreement in the amount of $181,800.00. Motion carried..

b) Design Engineering Services, CPS, Proj. 5050, Bikepath Repair along the English Coulee from 22nd to 24th Ave. S.
Held for two weeks.

9. Matter of establishing rates for GPS surveying with GFEG & CPS (CDBG)
Held in committee.

10. Matter of Plans and Specifications for various projects:
a) Proj. 4766 & 4767, Watermain and Storm Sewer to serve the Stadter Psychiatric Center
Mr. Aune reported the project is known as Curran’s 2nd Addition, Project 4766 is watermain and 4767 is storm sewer; City staff has reviewed the plans and have come back with comments and have minor revisions to make to those plans; and asked for approval of the plans and specs. Moved by Lucke and Lunak to approve plans and specifications, with final approval from engineering staff. Motion carried.

b) Proj. 4995, 4996, & 4997 Sanitary Sewer, watermain, & Storm Sewer in University Village (CDBG)
Mr. Aune reported that the City has a portion of the utilities to serve the University Village, and asked for approval of the plans and specifications for sanitary sewer, watermain and storm sewer; these would be the trunk lines to bring service to the facility and some service through the facility that would be interconnected with the existing system. Moved by Lucke and Lunak to approve plans and specifications with final approval from engineering staff. Motion carried.

A gentleman in the audience stated that when University Village was approved, he heard a comment about the widening of 6th Avenue and asked if it could be widened to the north which would be onto the Bronson property rather than back to the south on the existing residences. Mr. Grasser stated that there’s an engineering study that’s being done but there’s a traffic study that’s to be done as part of the University Village and also the Englestad Arena and that will be used to dictate how wide streets are, that isn’t available yet, but shouldn’t have any impact on restricting those options.

c) Proj. 5032, Paving S. 20th St. from 34th to 36th St.
Mr. Aune reported this project installed under private construction, held from last meeting
for staff to review plans. Moved by Lucke and Lunak to approve plans and specifications.
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Motion carried.

d) Proj. 4983, Replace Pump Station No. 27 (CDBG eligible)
Mr. Hanson, WFW, reported this station at intersection of 24th Avenue South and South 34th Street, and was originally sized for residential usage in its service area and now many large apartment complexes are going up and their flow is 15 times the flow per acre that was planned on when the station was built in the 1970’s, and essentially building a new pump station to the south of the present one, and use the present one as an inlet manhole to that station. Moved by Lucke and Lunak to approve plans and specifications, project CDBG eligible. Motion carried.

e) Proj. 4831, Dist. 17, Sidewalk Repairs in Valley Park Addition easements
Mr. Bushy reported this project is on South 17th Street west to 20th Street and bounded by 17th and 20th Avenues South, this project will repair the existing areas that are damaged, and asked for approval of plans and specs. and advertise for bids. Moved by Lucke and Lunak to pass a resolution approving the plans and specifications for this construction and further that the city auditor be directed to advertise for bids on the project. Motion carried.

f) Plans and specs. for mobile lift system at Central Garage.
Mr. Feland reported they are planning to bid a lift system with four arms and four safety locks, just one unit for the Central Garage, for heavier pieces of equipment (snowplows), and this system will be movable and not specified to one bay. Moved by Lucke and Lunak to approve plans and specs. and authorize call for bids. Motion carried. (Comm.only)

11, Matter of consideration of construction bids for various projects:
a) Proj. 4930, Dist. 571, Pave Alley in the 100 block between N. 3rd and N. 4th St.
Mr. Bushy reviewed bids for the project, low bidder Opp Construction in the amount of $42,867.00 and recommended awarding the project to Opp Const. Moved by Lunak and Lucke to accept the low bid of Opp Construction in the amount of $42,867.00. Motion carried.

b) Proj. 4784, South End Water Tower (CDBG)
It was noted that bids were received today, bid as five contracts:

Contract 1, general construction, two bids received, Industrial Contract Services, Inc. and Wanzek Construction, Inc.; low bidder Wanzek Construction for $66,500.00 (Engineer’s est. was $97,500) Moved by Lucke and Lunak to accept the low bid of Wanzek Construction in the amount of $66,500, CDBG eligible. Motion carried.

Contract 2, mechanical construction, (Engineer’s est. $62,000), two bids received from Industrial Contract Services and Wanzek Const., bids reviewed and recommended award to Industrial Contract Services, Inc. for $69,920.00. Moved by Lucke and Lunak to accept the low bid of Industrial Contract Services, Inc. in the amount of $69,920.00, project CDBG eligible. Motion carried.

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Contract 3, electrical construction, (Engineer’s est. $42,000), three bids received from Hansen
Electric of Bemidji, Inc., Bergstrom Electric and Sampson Electric, reviewed bids and
recommended award of contract to Hansen Electric of Bemidji, Inc. in the amount of $48,700.00. Moved by Lucke and Lunak to accept the low bid of Hansen Electric, project CDBG eligible. Motion carried.

Contract 4, tower construction, (Engineer’s est. $600,000), four bids received , that they reviewed bids and recommended award to CBI Constructors of Plainville, IL for $598,000. Moved by Lucke and Lunak to accept the low bid of CBI Constructors in the amount of $598,000, project CDBG eligible. Motion carried.

Contract 5 would be total of four projects) - received one combination bid but the total of separate bids (general, mechanical and electrical) was less than the bid for the combined and recommended going with separate contracts as specified above. He reported that total contract as bid, $783,128.00. Total eng. est. around $800,000.

c) Proj. 4915, Dist. 408, Sanitary Sewer on 17th Ave. N from 52nd to 48th St.
Mr. Aune reported they received three bids, engineer’s est. $70,855.00, and low bid of $63,515 from Duckstad Contracting, and they are comfortable with the bid. Moved by Lucke and Lunak to accept the low bid of Duckstad Contracting in the amount of $63,515.00. Motion carried.

d) Proj. 4916, Dist. 270, Watermain on N. 48th St. from Gateway Dr. northward
Mr. Aune reported this is watermain serving Strata Corporation, had four bidders and low was $56,050.00. (Engineer’s est. $50,075.00) Soberaski, Inc. was low bidder and are recommending award. Moved by Lucke and Lunak to accept the low bid of Soberaski, Inc. in the amount o $56,050.00. Motion carried.

Mr. Grasser reported that on projects c) and d) had conflicting council directions on this, one had to do with who is funding projects, City vs. Strata, and went by the last council action that came to committee which was that the City would sell bonds for both of these projects.

e) Proj. 4714, Dist. 562, Paving N. 55th St. from DeMers Ave. to Gateway Dr. (CDBG eligible)
Mr. Aune reported they will be paving to a 41 ft. section, had five bidders and alternate included which does not weigh in on the award of the bid, this will be funded separately by the Sanitation Department (alternate included taking excess clay material that they excavate from roadway out to the landfill and use it for future closure projects) and that dollar amount funded directly through them and not assessed to the property owners and will award based on base bid alone. He stated that Opp Construction was low bidder for $1,109,720.00 and recommending award of the base bid, and also the alternate for $120,000 and Mr. Newman would like to exercise the option and has to be a part of the award. Moved by Lucke and Lunak to accept the low bid of Opp Construction in the amount of $1,109,720 for base bid and $120,000 for
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alternate. Motion carried.

12. Matter of Change Orders for various projects:
a) Proj. 4851, Sanitary Forcemain from Pump Station #39, C.O. #1
Tom Hanson, WFW, reviewed the change order, that they couldn’t find 18” PVC pipe available in time to finish the project, and had to go back and adjust things as shown and made adjustments, increase of $3,021.24, S.J. Louis Construction, Inc., contractor. Moved by Lunak an Lucke to approve the change order in the amount of $3,021.24 and to extend completion date by one day, September 16, 1999. Motion carried. (Mr. Grasser noted that funding will be the local or City portion of the Downtown Watermain Replacement Project No.4804 so swapping CDBG money with local money to cover the change orders)

b) Proj. 4671, Rehabilitate Sanitary Pump Station #21, C.O. #4
Mr. Hanson, WFW, reviewed change order in the amount of $1,266.69, Smith Construction, Inc., contractor, and that this is final change order that covers all the minor changes that happened during the project. Moved by Lucke and Lunak to approve the change order in the amount of $1,266.69. Motion carried.

c) Proj. 4848, Sanitary Pump Station #39 - General, C.O. #2
d) Proj. 4848, Sanitary Pump Station #39 - Electrical, C.O. #1
Mr. Hanson reported that both of these change orders involve changes to the station, worked with Wastewater Department and decided to use a transducer type (submersible transducer) rather than system using for many years and now want to go back and let the future stations to include this, provides good low maintenance system. Moved by Lucke to approve change order #2 in the amount of $1,022.00, Construction Engineers, Ltd. Motion carried.

Moved by Lucke and Lunak to approve change order #1 in the amount of $4,248.00, Hanson Electric, Inc. Motion carried.

e) Proj. 4929, Water on S. 20th St. from 36th to 40th Ave. S., C.O. #2
Mr. Bushy reported this change order is for southend development project, and is a deduct, that they have established a line item to cover some additional project expense and this establishes water service to Lift Station #33, Dakota Underground, contractor. Moved by Lucke and Lunak to approve the change order in the amount of $175.00 deduct. Motion carried.

Moved by Lucke and Lunak to adjourn.

Alice Fontaine, City Clerk

Dated: 7/28/99.