Council Minutes
PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF GRAND FORKS, NORTH DAKOTA
June 7, 2004
The city council of the city of Grand Forks, North Dakota met in the council chambers in City Hall on Monday, June 7, 2004 at the hour of 7:00 o’clock p.m. with Mayor Brown presiding. Present at roll call were Council Members Brooks, Hamerlik (teleconference), Glassheim, Christensen, Kerian, Kreun - 6; absent: Council Member Gershman -1.
Mayor Brown announced that anyone wishing to speak to any item may do so by being recognized prior to a vote being taken on the matter, and that the meeting is being televised.
Cub Scout Pack 120, Den 4, from Century Elementary School led the council in the pledge of allegiance to the flag; pack leader John Warcup.
Mayor Brown commented on various events during the past week and upcoming events:
1) that he appointed President Gershman as council representative to the Airport Terminal Task Force
2) he thanked organizers and participants on this year's Relay for Life, that cancer is awful and tragic disease and affects so many of us and is important that survivors, families and friends have the opportunity to share in their experiences and take strength from each other.
3) that last week he had the opportunity to attend the announcement of the Annual Sertoma Service to Mankind Award to Lori Potter of Grand Forks for longtime volunteering and dedication to the community and congratulations to her and the Sertoma for all the work they do.
4) this week our community will have the honor of being host to former first lady Rosalynn Carter and former Arkansas first lady Betty Bumpers who will be in Grand Forks as part of the National Tour promoting Every Child by Two Program, and is very exciting to have these dignitaries in town and that many people and entities including public health department have been working hard .
5) this is exciting week marking progress in the on-going development of the greenway and the construction of the flood protection project; that yesterday was the grand opening of the Red River State Recreation area in East Grand Forks and tomorrow at noon is the Community Green and Rotary Park dedication downtown, and Wednesday is the dedication of Lincoln Drive Park; and the dedication of the Lincoln Drive Park is important as it signifies completion of Phase I of the flood protection project. These amenities wouldn't have been possible without the teamwork of many different people and organizers: the City of East Grand Forks, the Corps of Engineers. Minnesota DNR to the local Rotary groups and the people of Lincoln Drive neighborhood groups.
6) Tomorrow is election and encouraged everyone to get out and vote.
MONTHLY FLOOD PROTECTION PROJECT UPDATE
Al Grasser, city engineer, reported on several issues that were not included in the staff report prior to presentation of the video.
He stated that Belmont Road is scheduled to be opened later this week. He stated they have been working with the Info Center on putting out a letter to all the citizens of Grand Forks giving them information as to where to tie into a link to get construction updates on the flood protection project - probably linked through the City's web page so people can check as to what is going to happen construction-wise in any particular area and also outline vegetation control and maintenance process within that so people can know what is happening in various areas. He also reported they have a project cost update and some of the numbers are based on preliminary information, that Corps will release actual information tomorrow, that flood protection project has gone up by approx. $9 million current estimate, going from $393 million to $402 million and taking into account some changes they had seen - cement and steel prices have gone up, etc. but based on the draft numbers the local Grand Forks' share has not changed significantly but need more federal money to get it done.
The flood protection project video was shown.
Council Member Glassheim questioned percentage of project completed. Mr. Grasser stated they are passed 50% and probably about 55-60% range and covers most critical areas.
Melanie Parvey-Biby, greenway coordinator, reported they are inviting the community to celebrate the greenway with them and that all the information is on the city website; that they had a planning committee that worked on putting together the dedication activities and thanked those that put the activities together: Kim Greendahl, Diane Blair with EGF Chamber, Trai Dockter with the Downtown Leadership Group, Helen Cozzetto with the MNDNR, Ann Sande with the Rotary Club and :Lynn Roche with the Grand Forks Park District and Cathy Barker with the Lincoln Drive Neighborhood Assn.
Council Member Christensen asked if the bikepath brochure was on the website, and asked if that could be mailed to everybody through water utilities. Ms. Biby stated it was on the website.
Council Member Brooks asked on the pedestrian bridges, what would be able to cross on those bridges - Ms. Biby stated they the size of the path is 12 ft. and connect to EGF trail system and bridges will be for non-motorized use.
Council Member Glassheim asked for a general overview or status of the policing of the future greenway. Ms. Biby stated they have been working with the police department and meet on a monthly basis and encourage residents to call the police department when they have problems or voice concerns re. specific issues. She stated the police department has been out and have a number of different ways to patrol the greenway - on bicycles and they work very closely with the police department.
ADOPT RESOLUTION VACATING PARTS OF NORTH
14TH AND NORTH 15TH STREETS IN BUDGE &
ESHELMAN'S 3RD ADDITION
The deputy city auditor reported that pursuant to instructions by the city council after having received a petition to vacate part of the westerly twenty (20) feet of North 14th Street from Dyke Avenue south to the BNSF right of way and all of North 15th Street from Dyke Avenue south to the BNSF right of way adjacent to Lots 1 - 12, Block 16, Budge & Eshelman's 3rd Addition (located east and west of 1401 Dyke Avenue), the required legal notice had been published calling for a public hearing to be held this evening, and that no protests or grievances had been filed with the auditor's office.
Mayor Brown called upon the audience to see if there was anyone present who had comments to make on this matter, there were none and the public hearing was closed.
It was moved by Council Member Kerian and seconded by Council Member Brooks that we find and determine an insufficiency of protest to the proposed vacation. Carried 6 votes affirmative.
Council Member Kerian introduced the following resolution which was presented and read: Document No. 8533 - Resolution.
It was moved by Council Member Kerian and seconded by Council Member Brooks that this resolution be and is hereby adopted. Carried 6 votes affirmative.
ADOPT RESOLUTION TO VACATE ALL OF PINE CIRCLE
R/W AND ADJACENT UTILITY EASEMENTS IN LOTS 26-33,
BLOCK 2, PERKINS FOURTH ADDITION
The deputy city auditor reported that pursuant to instructions by the city council after having received a petition to vacate all of Pine Circle right of way and adjacent utility easements thereto in Lots 26-33, Block 2, Perkins Fourth Addition (located in the 3000 block of 40th Avenue South), the required legal notice had been published calling for a public hearing to be held this evening, and further that no protests or grievances had been filed with the auditor's office.
Mayor Brown called upon the audience to see if there was anyone who had comments to make on this matter; there were no comments; and the public hearing was closed.
It was moved by Council Member Kreun and seconded by Council Member Kerian that we find and determine an insufficiency of protest to the proposed vacation. Carried 6 votes affirmative.
Council Member Kreun introduced the following resolution which was presented and read: Document No. 8534 - Resolution.
It was moved by Council Member Kreun and seconded by Council Member Kerian that this resolution be and is hereby adopted. Carried 6 votes affirmative.
DETERMINE INSUFFICIENCY OF PROTEST ON PAVING
DISTRICT NO. 599, PROJECT NO. 5606
The deputy city auditor reported that the period for filing protests on the resolution of necessity for the improvements in and for Paving District No. 599, Project No. 5605, paving in Columbia Park 22nd and 28th Additions, as follows: South 42nd Street (500 feet south of centerline of 32nd Avenue South to south property line of Lot 4, Block 1, Columbia Park 28th Addition, had expired on May 27, 2004 and that we had received two letters of protest, one was rescinded, for a protestable area of 4.9%.
Mayor Brown called upon the audience to see if there was anyone present who had comments to make on this matter. There were none.
Council Member Kerian introduced the following resolution as to protests which was presented and read: Document No. 8535 - Resolution.
It was moved by Council Member Kerian and seconded by Council Member Brooks that we find and determine an insufficiency of protest against Paving District No. 599, Project No. 5606, as no protests were filed, and further that the resolution be adopted. Carried 7 votes affirmative.
DETERMINE INSUFFICIENCY OF PROTEST ON PAVING
DISTRICT NO. 600, PROJECT NO. 5661
The deputy city auditor reported that the period for filing protests on the resolution of necessity for the improvements in and for Paving District No. 600, Project No. 5661, paving on 36th Avenue South from South 42nd Street to the west property line of Lot 4, Block 1, Columbia Park 28th Addition, had expired on May 27, 2004 and that he had received a letter of protest of 4.9% of the assessment area..
Mayor Brown called upon the audience to see if there was anyone present who had comments to make on this matter. There were none.
Council Member Kerian introduced the following resolution as to protests which was presented and read: Document No. 8536 - Resolution.
It was moved by Council Member Kerian and seconded by Council Member Brooks that we find and determine an insufficiency of protest against Paving District No. 600, Project No. 5661, as no protests were filed, and further that the resolution be adopted. Carried 6 votes affirmative.
RECEIVE TABULATION OF BIDS, ESTIMATES OF TOTAL
COST AND AWARD CONTRACT, PAVING PROJECT NO.
5606, DISTRICT NO. 599, PAVING PROJECT NO. 5661,
DISTRICT NO. 600, AND STORM SEWER PROJECT NO.
5605, DISTRICT NO. 430
The deputy city auditor presented and read tabulation of bids which had been received and opened on May 17, 2004 for Storm Sewer Project No. 5605, District No. 430, Paving Project No. 5606, District No. 599, Paving Project No. 5661, District No. 600, storm sewer and paving on 36th Avenue South and paving on South 42nd Street, indicating that Aggregate Industries, Inc. was the low bidder based upon their total bid in the amount of $309,343.17: Document No. 8537 - Bid Tabulation.
The city engineer's estimate of total costs on Storm Sewer Project No. 5605, District No. 430, Paving Project No 5606, District No. 599 and Paving Project No. 5661, District No. 600, in the amounts of $149, 874.00, $177,037.00 and $65,954.00, respectively, were presented and read.
The staff report from the engineering department relating to bids for Project No. 5605, District No. 430, storm sewer on 36th Avenue South, Project No. 5606, District No. 599, paving South 42nd Street and Project No. 5661, District No 600, paving 36th Avenue South, with recommendation to award contract to low bidder, Aggregate Industries, Inc. in the amount of $309,343.17.
It was moved by Council Member Kerian and seconded by Council Member Brooks that this recommendation be and is hereby approved. Carried 6 votes affirmative.
Council Member Kerian introduced the following resolution which was presented and read: Document No. 8538 - Resolution.
It was moved by Council Member Kerian and seconded by Council Member Brooks that this resolution awarding the contract for Sewer Project No. 5605, District No. 430, Paving Project No. 5606, District No. 599, and Paving Project No. 5661, District No. 600, to Aggregate Industries N.C.R., Inc. be and is hereby adopted. Upon roll call the following voted "aye": Council Members, Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the resolution adopted and the contract awarded.
DETERMINE INSUFFICIENCY OF PROTEST ON STREET
IMPROVEMENT DISTRICT NO. 89, PROJECT NO. 5319
The deputy city auditor reported that the period for filing protests on the resolution of necessity for the improvements in and for Street Improvement District No. 89, Project No. 5319, mill and overlay with some of full-depth patching and replacement on Cottonwood Street (4000 to 4300 blocks); Walnut Street (4000 to 4300 blocks), Grassy Hills Lane (300 and 400 blocks), Circle Hills Drive (300 block), Windward Hills Drive (300 block), Plain Hills Drive (300 to 600 blocks), Level Plains Circle, had expired on May 27, 2004, and that she had received no written protests.
Mayor Brown called upon the audience to see if there was anyone present who had comments to make on this matter. There were none.
Council Member Kerian introduced the following resolution as to protests which was presented and read: Document No. 8539 - Resolution.
It was moved by Council Member Kerian and seconded by Council Member Brooks that we do find and determine an insufficiency of protest against Street Improvement District No. 89, Project No. 5319, as no protests were filed, and further that the resolution be and is hereby adopted. Carried 6 votes affirmative.
RECEIVE TABULATION OF BIDS, ESTIMATE OF TOTAL
COST AND AWARD CONTRACT, STREET IMPROVEMENT
PROJECT NO. 5319, DISTRICT NO. 89
The deputy city auditor presented and read tabulation of bids which had been received and opened on May 17, 2004 for Street Improvement Project No. 5319, District No. 89, mill and overlay with some full-depth patching and replacement, indicating that Aggregate Industries, Inc. was the low bidder based upon their bid in the amount of $292,210.05: Document No. 8540 - Bid Tabulation.
The city engineer's estimate of total cost on Street Improvement Project No. 5319, District No. 89, in the amount of $129,808 (less City's share) , was presented and read.
The staff report from the engineering department relating to bids for Project No. 5319, District No. 89, Street Improvements for Sunbeam Addition, west of Belmont Road, with recommendation to award contract to low bidder, Aggregate Industries in the amount of $292,210.05.
It was moved by Council Member Kerian and seconded by Council Member Brooks that this recommendation be and is hereby approved. Carried 6 votes affirmative.
Council Member Kerian introduced the following resolution which was presented and read: Document No. 8541 - Resolution.
It was moved by Council Member Kerian and seconded by Council Member Brooks that this resolution awarding the contract for Street Improvement Project No. 5319, District No. 89, to Aggregate Industries N.C.R., Inc. be adopted. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the resolution adopted and the contract awarded.
DETERMINE INSUFFICIENCY OF PROTEST ON PAVING
PROJECT NO. 5628, DISTRICT NO. 597
The deputy city auditor reported that the period for filing protests on the resolution of necessity for the improvements in and for Paving District No. 597, Project No. 5628, alley paving between Almonte Avenue and Lanark Avenue from 10th Avenue South to 11th Avenue South, had expired on May 27, 2004, and that she had received no written protests.
Mayor Brown called upon the audience to see if there was anyone present who had comments to make on this matter. There were none.
Council Member Kerian introduced the following resolution as to protests which was presented and read: Document No. 8542 - Resolution.
It was moved by Council Member Kerian and seconded by Council Member Brooks that we do find and determine an insufficiency of protest against Paving District No. 597, Project No. 5628, as no protests were filed, and further that the resolution be and is hereby adopted. Carried 6 votes affirmative.
REJECT BIDS FOR PAVING PROJECT NO. 5628, DISTRICT
NO. 597; APPROVE REVISED ENGINEER'S REPORT AND
RE-ADVERTISE FOR CONSTRUCTION BIDS
The staff report from the engineering department relating to bids for Project No. 5628, District No. 597, alley paving between Almonte Avenue and Lanark Avenue from 10th Avenue South to 11th Avenue South, with recommendation to reject current bids, approve revised Engineer's Report, and direct engineering department to re-advertise for construction bids for Project No. 5628, District No. 597.
It was moved by Council Member Kerian and seconded by Council Member Brooks that this recommendation be approved. Carried 6 votes affirmative.
The deputy city auditor presented and read the revised engineer's report on Paving Project No. 5628, District No. 597: Document No. 8543 - Report.
It was moved by Council Member Kerian and seconded by Council Member Brooks that this report be and is hereby approved. Carried 6 votes affirmative.
Inasmuch as the lots are owned by the City and as the City no longer requires the use of these lots, the office of Urban Development will be placing the lots for sale and requested that the alley serving these lots be paved; the resolution of necessity will be re-published with a protest period of July 12, 2004 and any protests to the project will be considered on July 19, 2004 as well as consideration of bids.
APPROVE SURPLUS PROPERTY
The staff report from the finance department relating to surplus real property (west 25 ft. of south 20 ft. of Lot 8, Block 3, Tolleson's Subdivision No. 2 or 500 sq, with recommendation to declare the following property surplus and authorize staff to proceed with the sale according to established policies and procedures.
It was moved by Council Member Kreun and seconded by Council Member Christensen that this recommendation be approved. Carried 6 votes affirmative.
APPROVE APPLICATIONS FOR REMODELING
IMPROVEMENT TO RESIDENTIAL BUILDINGS
The staff report from the city assessor relating to applications for exemption of remodeling improvements to residential buildings at 423 Walnut Street, and 2423 University Avenue, with recommendation to grant exemptions of increased value for 3 years.
It was moved by Council Member Kreun and seconded by Council Member Christensen that this recommendation be approved. Carried 6 votes affirmative.
SET PUBLIC HEARING ON APPLICATION FOR PROPERTY
TAX EXEMPTION FOR EXPANDING BUSINESS
The staff report from the city assessor relating to application for five-year property tax exemption for expanding business by Gowan Construction, Inc. at 2572 North 43rd Street, with recommendation to establish date for possible public hearing on this exemption.
It was moved by Council Member Kreun and seconded by Council Member Christensen that this recommendation be approved.
Howard Swanson, city attorney, stated that unless there is a specific date the council would like the public hearing set for, staff would set a date, obtain required publications and timelines. He also noted that there was no preliminary approval, only setting the public hearing date.
Upon call for the question and upon voice vote, the motion carried 6 votes affirmative.
It was moved by Council Member Kreun and seconded by Council Member Christensen that this resolution be adopted. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the motion carried and the resolution adopted.
ADOPT RESOLUTION CREATING SPECIAL ASSESSMENT
DISTRICT, ACCEPT ENGINEER'S REPORT AND ADOPT
RESOLUTION OF NECESSITY FOR PAVING PROJECT NO.
5517, DISTRICT NO. 592
The staff report from the engineering department relating to creating special assessment district for Project No. 5517, District No. 592, Promenade 1st Addition and Promenade Second Resubdivision alley paving, with recommendation to create special assessment district, to approve engineer's report, including estimate of cost, an assessment district map, and direct engineering department to prepare plans and specifications and advertise for construction bids, and that we declare intent to sell bonds to finance these improvements.
Council Member Kreun introduced the following resolution creating the assessment district, which was presented and read: Document No. 8544 - Resolution.
The deputy city auditor presented and read the engineer's report on Paving Project No. 5517, District No. 592: Document 8545 - Report.
Council Member Kreun introduced the following resolution of necessity which was presented and read: Document No. 8546 - Resolution.
It was moved by Council Member Kreun and seconded by Council Member Christensen that the recom-mendation be approved and that the resolution creating the special assessment district, the engineer's report and the resolution of necessity for Paving Project No. 5517, District No. 592 be accepted and adopted. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the motion carried and the report and resolutions adopted.
ADOPT RESOLUTION CREATING SPECIAL ASSESSMENT
DISTRICT, ACCEPT ENGINEER'S REPORT AND ADOPT
RESOLUTION OF NECESSITY FOR PAVING PROJECT NO.
5688, DISTRICT NO. 604
The staff report from the engineering department relating to creating special assessment district for Project No. 5688, District No. 604, Promenade Second Resubdivision paving, with recommendation to create special assessment district, to approve engineer's report, including estimate of cost, an assessment district map, and direct engineering department to prepare plans and specifications and advertise for construction bids, and that we declare intent to sell bonds to finance these improvements.
Council Member Kreun introduced the following resolution creating the assessment district, which was presented and read: Document No. 8547 - Resolution.
The deputy city auditor presented and read the engineer's report on Paving Project No. 5688, District No. 604: Document 8548 - Report.
Council Member Kreun introduced the following resolution of necessity which was presented and read: Document No. 8549 - Resolution.
It was moved by Council Member Kreun and seconded by Council Member Christensen that the recom-mendation be approved and that the resolution creating the special assessment district, the engineer's report and the resolution of necessity for Paving Project No. 5688, District No. 604 be accepted and adopted. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the motion carried and the
report and resolutions adopted.
ADOPT RESOLUTION CREATING SPECIAL ASSESSMENT
DISTRICT, ACCEPT ENGINEER'S REPORT AND ADOPT
RESOLUTION TO PREPARE PLANS AND SPECIFICATIONS,
SIDEWALK PROJECT NO. 5690, DISTRICT NO. 20
The staff report from the engineering department relating to creating special assessment district for Project No. 5690, District No. 20, Promenade 1st Addition and Promenade Second Resubdivision sidewalk, with recommendation to create special assessment district, approve engineer's report, direct engineering department to prepare plans and specifications and advertise for construction bids for Project No. 5690, District No. 20 , and that we declare intent to sell bonds to finance these improvements.
Council Member Kreun introduced the following resolution creating the assessment district, which was presented and read: Document No. 8550 - Resolution.
The deputy city auditor presented and read the engineer's report on Sidewalk Project No. 5690, District No. 20: Document 8551 - Report.
Council Member Kreun introduced the following resolution of necessity which was presented and read: Document No. 8552 - Resolution.
It was moved by Council Member Kreun and seconded by Council Member Christensen that the recom-mendation be approved and that the resolution creating the special assessment district, the engineer's report and the resolution to prepare plans and specifications for Sidewalk Project No. 5690, District No. 20 be accepted and adopted. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the motion carried and the report and resolutions adopted
ADOPT RESOLUTION CREATING SPECIAL ASSESSMENT
DISTRICT, ACCEPT ENGINEER'S REPORT AND ADOPT
RESOLUTION TO PREPARE PLANS AND SPECIFICATIONS
FOR SEWER PROJECT NO. 5677, DISTRICT NO. 434
The staff report from the engineering department relating to creating special assessment district for Project No. 5677, District No. 434, sanitary sewer for Adams Drive, with recommendation to create special assessment district, to approve engineer's report, including estimate of cost, an assessment district map, and direct engineering department to prepare plans and specifications and advertise for construction bids, and that we declare intent to sell bonds to finance these improvements.
Council Member Kreun introduced the following resolution creating the assessment district, which was presented and read: Document No. 8553 - Resolution.
The deputy city auditor presented and read the engineer's report on Sewer Project No. 5677, District No. 434: Document 8554 - Report.
Council Member Kreun introduced the following resolution to prepare plans and specifications which was presented and read: Document No. 8555 - Resolution.
It was moved by Council Member Kreun and seconded by Council Member Christensen that the recom-mendation be approved and that the resolution creating the special assessment district, the engineer's report and the resolution to prepare plans and specifications for Sewer Project No. 5677, District No. 434 be accepted and adopted. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the motion carried and the report and resolutions adopted.
ADOPT RESOLUTION CREATING SPECIAL ASSESSMENT
DISTRICT, ACCEPT ENGINEER'S REPORT AND ADOPT
RESOLUTION TO PREPARE PLANS AND SPECIFICATIONS,
FOR WATERMAIN PROJECT NO. 5678, DISTRICT NO. 283
The staff report from the engineering department relating to creating special assessment district for Project No. 5678, District No. 283, watermain for Adams Drive, with recommendation to create special assessment district, to approve engineer's report, including estimate of cost, an assessment district map, and direct engineering department to prepare plans and specifications and advertise for construction bids, and that we declare intent to sell bonds to finance these improvements.
Council Member Kreun introduced the following resolution creating the assessment district, which was presented and read: Document No. 8556 - Resolution.
The deputy city auditor presented and read the engineer's report on Watermain Project No. 5678, District No. 283: Document 8557 - Report.
Council Member Kreun introduced the following resolution to prepare plans and specifications which was presented and read: Document No. 8558 - Resolution.
It was moved by Council Member Kreun and seconded by Council Member Christensen that the recom-mendation be approved and that the resolution creating the special assessment district, the engineer's report and the resolution of necessity for Watermain Project No. 5678, District No. 283 be accepted and adopted. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the motion carried and the
report and resolutions adopted.
RECEIVE TABULATION OF BIDS, ESTIMATE OF TOTAL
COST AND AWARD CONTRACT, SEWER PROJECT NO.
5666, DISTRICT NO. 432; WATERMAIN PROJECT NO.
5667, DISTRICT NO. 282; AND SEWER PROJECT NO. 5668,
DISTRICT NO. 433
The deputy city auditor presented and read tabulation of bids which had been received and opened on May 19, 2004 for Sewer Project No. 5666, District No. 432; Watermain Project No. 5667, District No. 282; and Sewer Project No. 5668, District No. 433, sanitary sewer, watermain and storm sewer for Southbrook First Addition, indicating that United Crane & Excavation, Inc. was the low bidder based upon their bids in the amount of $74,191.95, $31,117.19 and $63,325.39, for a total bid of $168,634.53: Document No. 8559 - Tabulation of Bids.
The city engineer's estimate of total cost on Sewer Project No. 5666, District No. 432, Watermain Project No.5667, District No. 282, and Sewer Project No. 5668, District No. 433, in the amounts of $94,225.00, $39,520.00 and $80,450.00, respectively, was presented and read.
The staff report from the engineering department relating to bids for Project No. 5666, District No. 432, sanitary sewer for Southbrook First Addition, Project No. 5667, District No. 282, watermain for Southbrook First Addition, and Project No. 5668, District No. 433, storm sewer for Southbrook First Addition, with recommendation to award contract to low bidder, United Crane & Excavating, Inc. in the amount of $168,634.53.
It was moved by Council Member Kreun and seconded by Council Member Christensen that this recommendation be approved. Carried 6 votes affirmative.
Council Member Kreun introduced the following resolution which was presented and read: Document No. 8560 - Resolution.
It was moved by Council Member Kreun and seconded by Council Member Christensen that this resolution awarding the contract for Sewer Project No. 5666, District No. 432, Watermain Project No. 5667, District No. 282, and Sewer Project No. 5668, District no. 433, to United Crane & Excavation, Inc. be adopted. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the resolution adopted and the contract awarded.
RECEIVE TABULATION OF BIDS, ESTIMATE OF TOTAL
COST AND AWARD CONTRACT, SEWER PROJECT NO.
5650, DISTRICT NO. 428; WATERMAIN PROJECT NO.
5651, DISTRICT NO. 280; AND SEWER PROJECT NO. 5652,
DISTRICT NO. 429
The deputy city auditor presented and read tabulation of bids which had been received and opened on May 17, 2004 for Sewer Project No. 5650, District No. 428; Watermain Project No. 5651, District No. 280; and Sewer Project No. 5652, District No. 429, sanitary sewer, watermain and storm sewer for Southbrook First Addition, indicating that Soberaski, Inc. was the low bidder based upon their bids in the amount of $188,282.00, $109,635.00, and $66,070.00, for a total bid of $363,987.00: Document No. 8561 - Tabulation of Bids.
The city engineer's estimates of total cost on Sewer Project No. 5650, District No. 428, Watermain Project No.5651, District No. 280, and Sewer Project No. 5652, District No. 429, in the amounts of $283,820.00, $134,150.00 and $83,900.00, respectively, was presented and read.
The staff report from the engineering department relating to bids for Project No. 5650, District No. 428, Project No. 5651, District No. 280, and Project No. 5652, District No. 429, sanitary sewer, watermain and storm sewer for Columbia Park 29th Addition (Pembrooke Drive, Brookshire Drive and Pendleton Drive), with recommendation to award contract to low bidder, Soberaski, Inc., in the amount of $363,987.00.
It was moved by Council Member Kreun and seconded by Council Member Christensen that this recommendation be approved. Carried 6 votes affirmative.
Council Member Kreun introduced the following resolution which was presented and read: Document No. 8562 - Resolution.
It was moved by Council Member Kreun and seconded by Council Member Christensen that this resolution awarding the contract for Sewer Project No. 5650, District No. 428, Watermain Project No. 5651, District No. 280, and Sewer Project No. 5651, District No. 429, to Soberaski, Inc. be adopted. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the resolution adopted and the contract awarded.
AWARD CONTRACT FOR PROJECT NO. 5287, JOHNSON'S
LINEAR BIKEPATH
The staff report from the finance department relating to bids for Project No. 5287, Johnson's Linear Bikepath, with recommendation to award contract to Strata Corporation in the amount of $112,143.00, contingent upon North Dakota Department of Transportation concurrence and DBE review.
It was moved by Council Member Kreun and seconded by Council Member Christensen that this recommendation be approved. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the motion carried.
AUTHORIZE RESPREADING OF SPECIAL ASSESSMENTS
FOR WATERMAIN PROJECT NO. 4706.1, DISTRICT NO. 260.1
The staff report from the engineering department relating to request to respread special assessments for Watermain Project No. 5706.1, District No. 260.1, with recommendation that the council finds that: 1) the property lying outside the original assessment district has subsequently been annexed to the city of Grand Forks; 2) at the time of the contracting of the improvement the property was outside the corporate limits of the city of Grand Forks; and 3) the newly annexed property is benefited by the improvement; therefore we approve the request by the developer to respread the remaining uncertified assessments over the entire Southbrook 1st and 2nd Additions.
It was moved by Council Member Kreun and seconded by Council Member Christensen that this recommendation be approved. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the motion carried.
AWARD BID FOR PORTABLE LIVE FIRE SIMULATOR
TRAILER FOR FIRE DEPARTMENT
The staff report from the fire department relating to consideration of bid for a portable live fire simulator trailer for the fire department, with recommendation to award bid in the amount of $328,500 to Fireblast 451, Inc. for a portable live fire simulator trailer.
It was moved by Council Member Kreun and seconded by Council Member Christensen that this recommendation be approved. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the motion carried.
`APPROVE BID SPECIFICATIONS FOR AREA/RAE RAPID
DEPLOYMENT WIRELESS DETECTION SYSTEM FOR
FIRE DEPARTMENT
The staff report from the fire department relating to bid specifications for AreaRae Rapid Detection System, with recommendation to approve specifications and allow bidding.
It was moved by Council Member Kreun and seconded by Council Member Christensen that this recommendation be approved. Carried 6 votes affirmative.
APPROVE REPLACEMENT OF ELECTION OFFICIAL
FOR JUNE 8, 2004 ELECTION
The staff report from the mayor's office relating to replacement of election official for the June 8, 2004 election, with recommendation to approve replacement of election official (replace inspector for Ward 2, Precinct 1, Tammy Bjerke, 5356 5th Avenue North). (Replacements of inspectors for Ward 1, Precinct 2, Rita Schultz; Ward 2, Precinct 3, Aggie Behm; and Ward 5, Precinct 3, Dorothy Wilson were also made by Grand Forks County).
It was moved by Council Member Kreun and seconded by Council Member Christensen that this recommendation be approved. Carried 6 votes affirmative.
APPROVE BASIS OF DESIGN MEMORANDUM/FACILITY
PLAN REPORT FOR PROJECT NO. 5554, WASTEWATER
TREATMENT PLANT
The staff report from the director of public works relating to basis of design memorandum/facility plant report for Project No. 5554, Grand Forks Wastewater Treatment Plan (GFWWTP) biosolids management basis of design and biosolids management and GFWWTR capital improvements engineering services agreement for Project No. 5691, with recommendation for approval of the basis of design memorandum/facility plant report; authorize City officials to submit Basis of Design Memorandum/facility Plan Report to the North Dakota Department of Health/Environmental Protection Agency for project and funding approval through the Clean Water State Revolving Loan Fund (CWSRF) program. Approval of the engineering services agreement with Black & Veatch Corporation (B & V) for biosolids management and GFWWTP capital improvements for final design, bidding construction and warranty phase services.
It was moved by Council Member Kreun and seconded by Council Member Christensen that this recommendation be approved. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the motion carried.
APPROVE AMENDMENT NO. 1 TO ENGINEERING SERVICES
AGREEMENT FOR PROJECT NO. 5532, BALING FACILITY
UPGRADE
The staff report from the director of public works relating to Amendment No. 1 to engineering services agreement for Project No. 5532, Baling Facility Upgrade, with recommendation to approve Amendment No. 1 with Webster, Foster & Weston for additional design services and construction administration services in the amount of $20,016.00.
It was moved by Council Member Kreun and seconded by Council Member Christensen that this recommendation be approved. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the motion carried.
APPROVE PROPOSALS AND CONVEY SURPLUS LOTS
FOR REDEVELOPMENT OF FORMER ALMONTE NURSING
HOME SITE
The staff report from the office of urban development relating to request for proposals for redevelopment of former Almonte Nursing Home site (Lots 1 - 5, Block 4, Auditor's Subdivision No. 36), with recommendation to approve proposals and convey the surplus lots per the review committee's recommendation.
It was moved by Council Member Kreun and seconded by Council Member Christensen that this recommendation be approved. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the motion carried.
APPROVE BILL LISTING
Vendor Payment Listing No. 04-11, dated June 4, 2004, totaling $1,088,995.06, and Estimate Summary for regular estimates in the amount of $1,431,749.99, were presented and read.
It was moved by Council Member Kerian and seconded by Council Member Kreun that these bills and estimates be allowed and that the city auditor be authorized to issue warrants in payment of the same. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Christensen, Kerian, Kreun - 6; voting "nay": none. Mayor Brown declared the motion carried and the bills and estimates ordered paid.