Committee Minutes
MINUTES
Grand Forks Civil Service Commission
February 17, 2011 Rescheduled meeting
HR Director Hovland stated that the Chairperson and Vice-Chairperson were both absent, so would the Commission desires to appoint a temporary Chairperson for todays meeting, since there is a quorum? Commissioner Nies made a motion to temporarily appoint Commissioner MacGregor Chairperson and Commissioner Burlog seconded the motion.
All approved, motion carried
Temporary-Chairman MacGregor called the Grand Forks Civil Service Commission meeting to order at 3:30 PM in the City Hall Council Chambers. Commissioners, MacGregor, Burlog and Nies were present.
APPROVAL OF MINUTES
It was moved by Commissioner Burlog and seconded by Commissioner Nies to approve the January 13, 2011 regular meeting minutes.
All approved, motion carried.
REASSIGNMENT REGISTER
Fire Battalion Chief
HR Director Hovland stated that he would like to thank Commissioner Bredemeier for assisting HR and the Fire department with the assessment center. Mr. Hovland stated that Chief O’Neill is present to answer any questions. Chief O’Neill stated that the Battalion Chief is an extremely important position within the deparment. The fire department had a two day process including several assessors including Commissioner Bredemeier. The candidates were put through a lot of challenges and even the union was represented on the assessment panel. The Chief stated that there is one opening today and there is the expectation that there may be another opening within the year. There is a medical situation that possibly could open the need for a third Battalion Chief. Chief O’Neill stated he would like to make the cut at four candidates. Commissioner MacGregor questioned if it would be better to have five in case something happened to one of the top four candidates on the list? Commissioner MacGregor also stated that there is a break after number five. Chief O’Neill stated that he could accept the cutoff at five. It was moved by Commissioner Burlog and seconded by Commissioner Nies to approve the Fire Battalion Chief Resassignment Register at 73.625.
All approved, motion carried.
Commissioner Burlog questioned the Chief about the new Assessment Center process. The Chief stated that he was very satified with the process and as a testimony, the Union president should address that question. Fire Union Local 242 president Darren Schimke stated that the union had the distinct priviledge to be invovled in the process with scoring points along with all the other evaluators. It was my first time seeing an Assessment Center in action and it was a very positive experience. The candidates all made comments about the learning experience and the fairness of the process. Those were the important points to all the union members.
Police Sergeant
HR Director Hovland stated that you have received your corrected copies of the scores due to a computer issue. Mr. Hovland stated that the rankings are still the same and he thanked Commissioner MacGregor for assisting with the process. Mr. Hovland stated that Lt. Ferguson is here to answer any questions. Lt. Ferguson stated that the department does not have any current openings for the Sergeant position, but through retirements and possible resignations there is the potential for six openings. It is the departments recommendation that all eleven go forward on the register. It was moved by Commissioner Nies and seconded by Commissioner Burlog to approve the Sergeant Resassignment Register at 59.686.
All approved, motion carried.
Commissioner MacGregor stated that he was the Commissioner that sat on the panel for Sergeant and all the candidates were very qualified even though the scores vary because of service time. Lt. Ferguson stated that for many of the candidates it was the first time through the process.
Environmental Health Specialist
HR Director Hovland stated that there is only one candidate and that Tim Haak, this positions supervisor, is here to answer any questions. Mr. Haak stated that this register is to replace a retired employee. It was moved by Commissioner Burlog and seconded by Commissioner Nies to approve the Environmental Health Specialist Resassignment Register at 79.470.
All approved, motion carried.
ELIGIBILITY REGISTER
Environmental Health Specialist
HR Director Hovland stated that this is the eligibility register for the Environmental Health Specialist. Commissioner MacGregor questioned what the potential for the next year was for this position. Mr. Haak stated that there is a possibility of another position opening within the year. The departmen recommends the cut at four, which has a natural break. It was moved by Commissioner Nies and seconded by Commissioner Burlog to approve the Environmental Health Specialist Resassignment Register at 84.470.
All approved, motion carried.
EXTEND A REASSIGNMENT REGISTER
Fire Apparatus Specialist
HR Director Hovland stated that if there had been a quorum last week we would not have had to extend the register. This has been necessitated by the retirement of a Battalion Chief as each level needs to promote up on all the positions. This register has technically expired, but as with past precedence the Commission can make the extension. The department wishes to extend the register one week so the Mayor can make an appointment. It was moved by Commissioner Burlog and seconded by Commissioner Nies to extend the current FAS register.
All approved, motion carried
REEMPLOYMENT REGISTER
Director Hovland stated that Darrin Roberts was half through his training and due to circumstances beyond his control he had to put in his resignation. He left in good standing and there is a possibility that he could come back so he requested being placed on the register. Lt. Ferguson stated that the Chief has approved his placement on the reemployment register and would support it. It was moved by Commissioner Nies and seconded by Commissioner Burlog to place Officer Roberts on the Reemployment register for one year.
All approved, motion carried
ADJOURNMENT
It was moved by Commissioner Burlog and seconded by Commissioner Nies to adjourn the February 17, 2011 rescheduled meeting. The meeting was adjourned at approximately 3:40 PM.
Respectfully submitted,
Daryl Hovland, Human Resources Director