Committee Minutes

Minutes of the Grand Forks City Council/Finance-Development
Standby Committee Wednesday, October 21, 2009 - 4:00 p.m.

The Finance/Development Standby Committee met on Wednesday, October 21, 2009 at 4:00 p.m. in Room A-101 in City Hall with Chairman Christensen presiding. Present at roll call: Christensen, Glassheim.

Also present were Saroj Jerath, Candi Stjern, Emily Fossen, RaeAnn Burger, Daryl Hovland.

1. Resolution authorizing issuance and sale of 2009E Refunding Improvement Bonds,
calling for public sale thereof.______________________________________________
Saroj Jerath, city auditor, reported they have Refunding Improvement Bonds for special assessment projects for $2,220,000 and project information is attached, which is paving North 51st Street, paving on Shadyridge Estates 8th Resub., sanitary sewer on S. 48th Street, storm sewer in Shadyridge Estates 8th Resub. The council has approved these projects and need to fund these projects on a permanent basis and debt will be paid by special assessments; and set sale date for the bonds as November 16, 2009. Motion for approval of the resolution authorizing the issuance and sale of the bonds was moved by Glassheim and seconded by Christensen. Motion carried.

2. Matter of budget amendment for City Hall carpet replacement.
Daryl Hovland, HR director, reported they did major cleaning and upgraded some of the meeting rooms; have $100,000 - $57,000 set aside for carpet on second floor for engineering, inspections and planning, and in City Hall maintenance when looked at electricity, etc. and had cash carryover that want to use for the carpet - haven't done bidding and not sure if $100,000 will cover the cost for 41,000 sq.ft. Bidding will be done per section, common areas first, meeting rooms and up by the council chambers, first floor common area so can take care of rips, tears, etc.
He stated they will be using carpet tile which is guaranteed for 25 years, if damage to carpet, can be replaced by individual tile(s); will also purchase reserve tiles. Break room will not have carpet but linoleum; steps are one of the big priorities (do it with carpet squares and put lip on for safety)
One of plus items on installation and selling point in going to tiles, can install during business hours vs. coming in on weekend and will save on installation costs.

Christensen asked how will they plan to upgrade and bidding in future - Hovland stated that putting in building maintenance and building a fund so when comes to that point it is already budgeted and can maintain the building. Once bids are received and if available money not sufficient, will come back to committee for extra funds.

It was moved by Glassheim and seconded by Christensen to approve the project and the budget amendment for replacing carpet in City Hall. Motion carried.

The meeting adjourned at 4:10 p.m.

Alice Fontaine, City Clerk