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Minutes of the Grand Forks City Council/Service-Safety Committee
Tuesday April 23, 2013 – 5:30 p.m.______ _________________
The Service/Safety Standby Committee met on Tuesday, April 23, 2013 at 5:30 p.m. in the council chambers in City Hall with Council Member Bjerke presiding. Present at roll call were Bjerke, Vein, Gershman. Absent: Grandstrand.

Others present: Chief Packett, Chief O’Neill, Al Grasser, Todd Feland, Mark Walker, Don Shields, Todd Hanson, Pete Haga, Rich Romness, Ross Lagasse, Matt Yavarow, Earl Haugen, Melanie Parvey, Kim Greendahl, Emily Fossen, Council Member Weber.

1. Roadside Memorials.
Pete Haga, community relations officer, reviewed the draft policy from the city attorney relating to roadside memorials - that memorials will memorialize persons killed as the result of traffic accident, will only be placed on classified or arterial streets (including DeMers, Gateway, Washington, Columbia Road, etc.) and may include safety message. Application process will be administered by the Public Information Center.

Jackie Hoffarth, 727 North 20th Street, thanked committee for paying attention to this issue as it is personal to her, and that it will affect other people as well..

Schurkey Swanke, 1506 South 15th Street, objected to the policy, stated that it was inappropriate to place private shrines on public property plus the cost to the City for placement of sign, labor, etc. for a total cost of $320.00, if use used material cost would still have to be subsidized by the taxpayer. He stated he has page of items and suggestions for rewording this policy and will present to the city council if this gets through committee; that he is not here to rewrite the policy but to oppose it. (Note: It was noted that there will be a fee schedule to cover the cost of administration, fabrication, installation and maintenance of the memorial sign plus any name plaques.)

Bjerke stated that if this policy is passed by the council, the police department will be briefed on proper procedures. Haga stated he had talked to Mr. Aubol, street department, re. cost that was quoted was accurate, however, the process that Mr. Aubol suggested using re-used material and would be matter of labor. It was also noted that this wouldn’t be shrine to individual but a message issued re. safety.

Motion by Vein and Bjerke to approve recommendation and refer to city council. Motion carried.

2. Request for exemption to City Code ordinance for permission to allow helicopter to land/take off within city limits at National Night Out on August 6, 2013.
No questions/comments. Motion by Vein and Bjerke to approve recommendation and refer to city council. Motion carried.

3. Request to award bid to company submitting best proposal for new fire engine.
Chief O’Neill reported that Battalion Chief Chad Cutshaw plus several others reviewed proposed vehicles, that this is new process for the fire department, normally spec. out a truck and tell vendor exactly what they are looking for and do check out to see if it meets specs.; but in this case actually bid either a program vehicle or a demonstration model and that would include vehicles that have actually been completely built and used for demonstrations in trade-shows, etc. or something very close down the assembly line where they could get it in timely manner. He stated there is $400,000 in the budget to purchase the vehicle and fully equip the vehicle and has been in the budget for several years. He stated their recommendation is the No. 1 bid from North Central Ambulance which is a Spartan ARV – the base bid before any kind of adjustments was $274,552.00 and with added options is $306,292.00, - won’t be more than that dollar figure but could be little less because took list price for the required options to fit our needs.

It was noted that they will replace a 1987 Spartan Pumper which will be used for training; and place a 1996 Pierce Quantum into reserve.

Motion by Vein and seconded by Bjerke to approve recommendation and refer to city council. Motion carried.

4. Mosquito control bids (chemicals, equipment and aerial services)
No questions/comments. Motion by Vein and Bjerke to approve recommendation and refer to city council. Motion carried.

5. Disc golf course expansion in Riverside Park.
No questions/comments. Motion by Vein and Bjerke to approve recommendation and refer to city council. Motion carried.

6. MPO Long Range Transportation Plan Update to 2040. Information Only.
Earl Haugen, MPO executive director, made presentation of the update on the process where the MPO is at on updating the Long Range Transportation Plan to 2040. He reviewed highlights to information regarding the process started 12 months ago, were in hiatus to two things, one was the siting of the new school and the land uses; and that Congress changed the law of the land for us significantly. He stated before going into the Long Range Transportation Plan wanted to highlight some things they are doing with the City and with our partners: first one is updating your payment management system so that will help you and us in future programming dollars towards necessary street improvements and helping identify budgeting and what type of project is recommended or best practice for the type of pavement that’s out there.
He stated the MPO was only financing the function classified roadways but believe each city is piggy-backing on our contract to do the rest of the streets – this is a complete update of the system every 5 years, in the interim each city staff is updating their system as they can. The other study they are about to start is a Freight Rail Access Study, the Economic Development Corp. and the City asked them to assist in identifying areas in both communities where there is available access to the rail system to allow some expansion and new businesses in these communities so they can enjoy the increase nationally of the freight community.
The third study, have been asked to assist in identifying improved traffic patterns in and around the new school and also on the school site, they have studied every other existing school in Grand Forks, East Grand Forks so when this new school popped up, felt it would be an opportune time to look at it from point zero instead of reacting to what exists out there. He stated part of their scope that they are working with is not only identifying on-site improvements but in and around and working with Safe Kids group to not have everybody come and arrive by vehicle, trying to encourage and make it easy for other modes of travel.
He stated they are going to start the Family Counting :Program, on Thursday NDDOT will be laying their counters. Currently are basically waiting every 3 years or so to go out there and manually do counts and then input those manual counts into a program and get a system that functions for a while - with this program will be able to do that on a continuous process and have more frequent updates so will react more frequently to the traffic patterns and identify what those patterns are earlier in the process.

Gershman excused.

He stated the last thing is that Map 21 or the new federal law is causing us to change a lot of how we do business and implementing it - you will start seeing those changes with the plan process but also in the programming process. He stated in the past couple weeks have been sending out newsletters trying to bring you up to date quicker – the first newsletter highlighted the housing and employment growth areas; second one gave their best guess as to what that means in traffic growth; third one started the process of major changes that Map 21 is bringing down the pipe. As far as where growth is going to occur, primarily in Grand Forks it is in the southwest area and west area; for East Grand Forks, a little more scattered but because of the flood primarily they have had a loss of people closer to the river and cities have been spreading out.

Mr. Haugen proceeded with the presentation.

7. Consideration of bids for Project No. 6928, 2013 CDBG Sidewalks.
No questions/comments. Motion by Vein and Bjerke to approve recommendation and refer to city council. Motion carried.

8. Cooperation Agreement for Corps of Engineers Flood Fight Assistance, Project No. 6944, 2013 Flood Fight._
No questions/comments. Information only.

9. Consideration of bids for Project No. 6972, Dist. 661, paving reconstruction of Stanford Road (University Ave. to 6th Ave.N.)
No questions/comments. Motion by Vein and seconded by Bjerke to approve recommendation and refer to city council. Motion carried.

10. Consideration of bids for Project No. 6998, Dist. 307, watermain on 55th Ave.S. (S. 11th St. to Cherry St.) and No. 6999, Dist. 480, storm sewer on 55th Ave.S. (S. Washington St. to Cherry St.)
No questions/comments. Motion by Vein and Bjerke to approve recommendation and refer to city council. Motion carried.

11. Plans and specs. for Project No. 7000, Dist. 660, paving and street lighting for 55th Ave.S. (S. Washington St. to Cherry St.)_
No questions/comments. Motion by Vein and Bjerke to approve recommendation and refer to city council. Motion carried

12. Engineering Services Agreement for Project No. 7027, 7028, 7029 – sanitary sewer, watermain and storm sewer for Southern Estates 8th Resubdivision._
No questions or comments. Motion by Vein and Bjerke to approve recommendation and refer to city council. Motion carried.

13. Plans and specs. for Project No.7027, Dist. 481, sanitary sewer for Southern Estates 8th Addn._
No questions/comments. Motion by Vein and Bjerke to approve recommendation and refer to city council. Motion carried.

14. Plans and specs. for Project No. 7028, Dist. 309, watermain for Southern Estates 8th Resubdivision._
No questions/comments. Motion by Vein and Bjerke to approve recommendation and refer to city council. Motion carried.

15. Plans and specs. for Project No. 7029 Dist. 485, storm sewer for Southern Estates 8th Resubdivision._
No questions/comments. Motion by Vein and Bjerke to approve recommendation and refer to city council. Motion carried.

16. Engineer’s report and special assessment district for Project No. 7040, Dist. 486, sanitary sewer on Desiree Drive S. (end of pavement to cul-de-sac).
No questions/comments. Motion by Vein and Bjerke to approve recommendation and refer to city council. Motion carried.

17. Engineer’s report and special assessment district for Project No. 7041, Dist. 310, watermain on Desiree Drive S. (end of pavement to cul-de-sac.
No questions/comments. Motion by Vein and Bjerke to approve recommendation and refer to city council. Motion carried.

18. Engineer’s report and special assessment district for Project No. 7042, Dist. 487, storm sewer on Desiree Drive S. (end of pavement to cul-de-sac)._
No questions/comments. Motion by Vein and Bjerke to approve recommendation and refer to city council. Motion carried.

ADJOURN

It was moved by Council Member Vein and seconded by Council Member Bjerke to adjourn, motion carried and meeting adjourned at 6:45 p.m.

Alice Fontaine, City Clerk