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MINUTES/PUBLIC SERVICE COMMITTEE
Monday, December 27, 1993 - 7:00 p.m.

Members present: Hagness, Beach, Glassheim.

1. Request to call for bids for hydraulic power unit for waste-
water dept.
Gary Goetz requested authorization to call for bids; $9,000 budgeted in 1994 budget. Moved by Beach and Glassheim to authorize call for bids. Motion carried. (committee only)

2. Consideration of quotes for Proj. 4172, 1994 berm repair.
Mark Lambrecht presented quotes for repair of berms where watermains have been replaced and berms settled and they receive chronic complaints. He also presentedd budget amendment to use 1993 watermain replacement funds for this purpose. It was noted that warranty and compaction specifications have changed and shouldn't have this problem any longer. It was noted that project was bid and will be paid on unit price basis. Moved by Glassheim and Beach to accept the bid of Jeff Hussey Sodding in the amount of $12,340.00, and approve transfer of $12,340.00 in water maintenance budget. Motion carried.

3. Plans and specs. for Proj. 4093, Burdick's Resubdiv. paving.
Mr. Lambrecht reported there are 49 lots in this subdivision, and this past summer water and sewer installed; street construction est. at $300,000. It was noted that Urban Development has monies in hand (grant) and hoping to do 11 houses at this time; property owned by Housing Authority and they will retain ownership; project to house low and moderate income families. Moved by Glassheim and Beach to approve plans and specifications and authorize call for bids to be due February 1, 1994. Motion carried.

4. Change order No. 2 for Proj. 4043, 1993 landfill closure.
Mr. Lambrecht presented change order in the amount of $10,838.04 for hauling additional clay by the contractor; that originally clay material was to be from on-site stockpiles; however, because of wet weather, that material used for daily operations; and they directed contractor to haul from stockpile near sewage lagoon. Moved by Beach and Glassheim to approve the change order in the amount of $10,838.04, out of landfill funds. Motion carried.

5. Plans and specs. and authorization to call for bids:
a) Proj. 4118, aeration system at pretreatment ponds.
Gary Goetz and Hugh Kveit, KBM, reviewed plans with the committee. Mr. Kveit reported they had looked at many variations, and will replace present system with system of floating chains with diffusers. It was noted there is not a freezing problem now, and won't be with new system. Mr. Kveit also reported there are two of these systems operating in Minnesota, and one in Mandan; system meets EPA guidelines. He noted that as long as they use lagoon system, they will be adequate; est. cost $1.2 million. Mr. Goetz noted that a new permit has been received from the State Health
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December 27, 1993 - Page 2

Health Department which is good for 5 years. Mr. Lambrecht stated there is not a "do nothing" alternative, equipment 30 years old. He noted that new system, will be less expensive than maintaining present system because of est. savings of $60,000/yr. in electrical service costs; that City would sell bonds and pay off from revenues in wastewater fund. It was also noted that the State Health Dept. has to review and approve plans.

Moved by Glassheim and Beach to approve plans and specifications, and authorize call for bids with due date of February 9, 1994. Motion carried.

6. Certification of substantial completion, Proj. 4028, flow
meter replacement at water plant.
Mr. Lambrecht reported that Advanced Eng. designed for City; Charlie Vein was present. Mr. Vein reported that project completed and everything working well, and will put warranty into effect. Moved by Beach and Glassheim to accept the certificate and authorize proper City officials to sign. Motion carried.

7. Matter of consideration of contractor's request for additional
compensation on Proj. 3936, Red Lake River Intake.
Mr. Lambrecht reported that the contractor, Olander Contractifng Co., has asked committee to hold until their next meeting. Mr. Vein reported that they may not be able to resolve to contractor's satisfaction and discussed with city attorney who suggested they ask contractor to present information to committee. It was noted there are two basic problems: failure of link seal and excavation of same site boring pit. Mr. Vein stated his opinion is stated in the letter and would have no problem arguing and have step by step documentation. He also noted that they have maintained good communication with the contractor. The committee held the matter until their January 10 meeting.

8. Request for authorization to proceed with recycle water pump
project at water plant.
Mr. Lambrecht reported that project is to convert existing CO2 pump to a 300 gpm recycle pump for returning water from reclamation plant and that Hazel Fetters-Sletten, water supt., would like to negotiate with Layne Minnesota Company; there is $10,000 budgeted in the 1994 budget. Moved by Beach and Glassheim to authorize water superintendent Hazel Fetters-Sletten to negotiate pump transaction with a maximum net cost of $10,000. Motion carried. (committee only)

9. Request for authorization for appropriate City officials to sign cost participation agreement for Garrison M R & I funding
for water treatment plant improvements.
Mr. Lambrecht reported that the final grant award has been made and funding approved by Garrison Diversion Conservancy District and State Water Commission for a 65% grant not to exceed $944,611 to

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December 27, 1993 - Page 3

fund development of the water treatment project; and that City's 35% would come out of water rates. Moved by Glassheim and Beach that we accept the grant award to jointly fund the development of the Grand Forks water treatment project as described in associated engineering reports, and authorize proper City officials to enter into the cost participation agreement with the Garrison Diversion Conservancy District, and further that the City agrees to pay the non-federal share of project costs. Motion carried.

10. Temporary and overtime statements for September, October and
November, 1993.
The committee reviewed the temporary and overtime statements. Moved by Beach and Glassheim to approve the statements. Motion carried. (committee only)

11. Matter of reflector posts on 17th Ave.S. near 42nd Street.
A letter from Tim Schulte, project engineer, relative to Mr. Beach's comments about the sufficiency of reflector posts at this location, stating that he had talked with the City's sign foreman and they could not add additional reflector posts at this time; that to provide adequate protection a continuous guardrail should be placed along the entire 600 feet of roadway adj. to the coulee, est. cost $15,000, and could not be constructed until next spring. He also reported that a bridge replacement project scheduled for 1994 would change the current alignment of the coulee, allowing construction of adequate side slopes on 17th Ave.S. and eliminating the need for roadside protection. Information only.

12. Trash manuals.
Mr. Lambrecht reported that trash manuals will be going out this week, and they have scheduled a news conference.

Meeting adjourned.

Alice Fontaine
City Clerk

Dated: 12/28/93.