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MINUTES/PUBLIC SERVICE COMMITTEE
Monday, October 10, 1994 - 7:00 p.m.

Members present: Hagness, Beyer, Hamerlik, Klave.

1. Matter of encroachment at 16 N. 4th Street, relocation of
front entrance to CPS, Ltd.
Doug Herzog, CPS., Ltd. distributed copies of up-dated map showing proposed front entrance and listing of door encroachments in downtown business district. He stated door will encroach 1'8" into sidewalk, however, there's possibility they may move so no encroachment at all; but would like committee to act on. He stated they will know by Monday evening whether they need encroachment or not. He stated that the sidewalk is in poor condition and they may, if it meets with City's approval, install strip of red brick pavers where door encroaches. Moved by Klave and Beyer to allow the encroachment, subject to signing of an indemnity and hold harmless agreement and entering into an encroachment agreement. Motion carried.

2. Matter of amendment to engineering services agreement for
Proj.3940, English Coulee L.O.M.R. (Letter of Map Revision).
Doug Herzog, CPS, Ltd. reviewed amendment with committee to cover additional engineering work needed to assist the State Water Commission and Soil Conservation Services in providing the necessary documentation, plans and specifications and other information needed to certify to FEMA that the English Coulee Diversion Channel meets FEMA requirements and for SWC to prepare the necessary LOMR: 1) additional surveying, engineering work, meetings, etc. with SWC and SCS to determine feasibility of security a LOMR on the English Coulee diversion channel, work has been completed to date, $3,140.00; 2) work with City, FEMA and other water boards in finalizing LOMR between I-29 and DeMers Avenue, $1,544.00; 3) assist in negotiations between City, GFWRB and property owners on removing, lowering or upgrading their crossings over the English Coulee diversion channel (except extensive land surveying or legal description preparation), $1,038.00; and 4) provide survey and data collection, plans and specs., engineering work through the bid letting stage for improvements needed to secure LOMR through FEMA, $9,924.00, for a total of $15,646.00. Mr. Herzog also reported that Ray LeClerc will be assisting in negotiations. Moved by Beyer and Klave to approve the amendment in an amount not to exceed $15,646.00. Motion carried.

3. Matter of airport water.
Mayor Polovitz and Bob Selig, executive director of the airport, were present. Mayor Polovitz reported that Mr. Selig had visited with him re. water supply problem at the airport. Dick Westacott, fire marshall, reported that water supply just barely adequate for present requirements, and water supply lacking for future expansion and/or development. He also noted there is additional cost if they don't have adequate water supply, to build in sprinkler system and interior protection.

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October 10, 1994 - Page 2

Mr. Selig stated that when new FBO building started under construction, it was found that water supply not adequate to support that building; that ordinarily would not require sprinklers, and alt. requires tenant to put another $50,000 because water flow not there. He stated he met with fire inspector, engineering department re. measured flows, and the flow still barely adequate to support sprinkler system. He stated his concern is if can't support this one building, can't support any of the buildings. There was some discussion re. size of line supplying Air Force Base and airport which taps into AFB line.

Mayor Polovitz recommended hiring by the City and Airport Authority an engineering consultant to analyze the problem. Mr. Vein stated that lack of flow on airport property, that he doesn't have full understanding of system, need to study in-house or hire consultant, then design solution, with staged construction; that the City should assist in the process of getting started, not necessarily our cost; that it is our responsibility to supply them water, other methods of paying for it. Mr. Vein also reported that the Air Base line is not a dead issue, they will be re-opening negotiations to get project resurrected, and need to look at in conjunction with this.

Mr. Selig stated that new FBO building being built by Bergstrom Associates, no bond money going into that facility; that they and others developed at airport with understanding that water supply adequate to meet needs. He stated that the transfer agreement does indicate that City to provide sewer and water services to the Airport; that in 1991 when had problems with lagoon, went through process that said lagoon owned and operated by the City of Grand Forks and Airport Authority assisted in funding those improvements, and they were under assumption that settled that.

Mr. Hamerlik suggested that before proceeding, that the agreement be reviewed in depth to see where obligation is. The committee suggested referring this matter to Mr. Vein and Mr. Selig. Mrs. Beyer stated she doesn't think City responsible to participate in that study.

Held in committee to allow Mr. Vein, Mayor Polovitz and Mr. Selig to meet to determine costs and bring back to committee.

4. Matter of variance to Land Development Code with regards to
painted mural on building at 2665 24th Avenue South (owner -
Brian Larson).
Mr. Larson reported he had purchased building, had 6'x16' mural depicting American family painted on building, very colorful; was not aware permit required. He also stated this was not advertising his business, American Family Insurance. Mr. Vein stated that variance can be made through committee and

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council. After further discussion it was moved by Beyer and Klave to grant variance for a period of five years. Motion carried.
5. Matter of approving project concept report for 6th Avenue
North, Project No. 4044.
Tom Hanson, WFW, reported this is an executive summary, including comments received during the public hearing process and afterwards and responses to those comments. He stated that the proposed improvement is to widen 6th Avenue North from State Street to Columbia Road, requiring acquisition of additional R/W along 6th Avenue North from Princeton Street to Columbia Road; that the intersection of 6th Avenue has several problems that need to be adjusted to correct those problems, and that there are four alternates to be considered to deal with that and they have reviewed those in the past. He stated they have met with the UND over period of two months and fine-tuned, based on their comments and concerns, Alternate 3-B, with a couple of changes. He reported that the University was not making any recommendation.

The four proposed alternates are:
Alt #1, to leave intersection in its present configuration, and add a right turn lane on 6th Avenue N.;
Alt #2, leave present intersection configuration, add a right turn lane on 6th Ave.N., close off access to the east side of 6th Ave.N. and close off the north access to the UND Medical Science Building and includes required length of left turn storage on Columbia Road;
Alt #3B, perpendicular aligning of 6th Avenue North, removal of some mature trees and small portion of the existing parking lot, includes a right turn lane on 6th Ave.N. to the existing left turn lane on Columbia Road; installation of a traffic sign to facilitate pedestrian crossings and traffic movements, a right turn only lane access onto 6th Ave.N. from UND Medical Science Bldg, and a lengthened left turn lane on Columbia Road into the south parking lot of the UND Medical Science Building.
Alt #4, shift west leg of 6th Ave.N. approx. 270 ft. north, to create a T intersection, it includes a right turn lane on 6th Ave.N. and the required left turn storage length on Columbia Road, and allows all existing accesses to remain.

Tim Schulte, City project engineer, stated that one of the concerns brought up at the hearing was that by aligning intersection increase traffic and create traffic problem at West School. He distributed copies of map showing existing and proposed alignments and projected traffic volumes under each scenario.

The following individuals appeared in protest to Alternate 3B citing reasons as safety of children at West School, increased traffic, etc., access and parking at Med Science School, with some individuals recommending Alternate #4:

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Evelyn Cole, 2622 6th Avenue North
Mike Johnson
Terry Nelson, 2519 6th Avenue North
Karen Verke, 2602 6th Avenue North
Richard Verke, 2602 6th avenue North
Michelle Westmeyer, 5207 5th Avenue North
Kevin Young, 1102 Oak Street (works at Med School)
Jennifer Stroh, 2204 7th Avenue North
Mr. Rhodes, 2625 6th Avenue North
Dr. Richard Gray, spoke on behalf of Med School, problem is parking for Med School, already parking problem, and need for protected turns.
Richard Lehn, 705 North 25th Street,

Bob Kvitne, Gallery Apartments, stated that UND putting in buildings on parking lots, sell parking permits to students and not enough parking spaces available, need for parking ramp.

Rolland Scott, 110 32nd Avenue South, safety director for Grand Forks Public School District, by aligning intersection - advantage to both Valley and West Schools outweighs disadvantage of increased traffic.

Mr. Hanson reported that there is a drainage problem at State Street and the Coulee, that the existing storm sewer west of the English Coulee is inadequate in size, and were recommending relaying 3 blocks of storm sewer on 6th Ave.N. from N. 48th Street to North 51st Street to decrease existing flow in the 48" pipe so that it could handle the additional flow from this project.

Moved by Beyer and Klave that the project proceed, with Alternate #3B modified being approved alternate for intersection improvements, and that the storm sewer west of the English Coulee follow Alternate B.

Mr. Grasser reported that the recommendation of council will be forwarded along with document to the State Department of Transportation, and they will obtain necessary approval from Federal Highway Administration; this defines scope of the project and sets the funding and all wheels in motion to proceed; that the decision to put in signal light will be soon because State and Federal Hwy. Adm. will either concur or reject or modify; that if rejected or modified would come back to the City. He stated that signals based on warrants, and only one alternate that meets warrants. Mr. Vein stated that if they don't get signal lights, won't align intersection.

Upon call for the question, the motion carried.

5-Minute Recess/Committee reconvened at 9;20 p.m.

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6. Report on solid waste disposal study by Burns & McDonnell.
Tom Brown, Burns & McDonnell, made brief presentation of the Solid Waste Disposal Study, started in 1993 to look at alternatives for future disposal of solid waste for the city of Grand Forks; had previously made presentation of Phase I alternatives, and were directed by committee to look at the following alternatives: 1) nearby landfill, 2) remote landfill, and 3) expanded recycling and landfill. He reviewed summary of projected costs for each of the alternatives assuming an annual disposal quantity of 109,000 tons, and projected tipping fees ranging in price from $21.12/ton in 1998 to $30.78/ton in 2013 for nearby landfill; from $19.08/ton in 1998 and $28.21/ton in 2013 for remote landfill. He also reviewed waste diversion quantity increases from year 1991 to 1998. He also reviewed comparison of disposal alternatives for each of the alternatives (disposal life, land area, land availability, etc.) He reported they do not have specific site they are looking at; however remote site somewhere between Larimore and Niagara; nearby site, north/west of present site.

Council Member Sande asked what distance requirement was between landfill and airport; and Mr. Brown stated 10,000 ft.

Linda Kingery, District IV, stated they need to use inter-landfill either at current site or somewhere else; asked if City ready to buy into regional concept. Mr. Hagness stated it has to be regional landfill.

Mr. Hagness thanked Mr. Brown for his presentation; that they will be digesting report and discussing further.

Moved by Hamerlik and Beyer to receive and file. Motion carried.

7. Request to prepare RFP for engineering services related to
siting and development of solid waste disposal facility.
Mark Lambrecht stated this is next step in the process. Moved by Klave and Beyer to proceed with calling for engineering services. Motion carried.

8. Plans and specifications for:
a) Proj. 4181, forcemain rehab.
b) Proj. 4199, Rehab of Lift Stations #22 and #23.
Held in committee.

9. Consideration of bids for flood mitigation projects:
a) Proj. 4248.1, culvert/flapgate on Alpha Avenue.
Al Grasser, asst. city engineer, presented tabulation of bids received, Zavoral & Sons, Inc., low bidder in the amount of $4,370.00, funding from stormwater fund. Moved by Beyer and Hamerlik to accept the low bid of Zavoral & Sons, Inc., East Grand Forks, MN in the amount of $4,370.00. Motion carried.

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b) Proj. 4248.2, pump and control quotes.
Mr. Grasser presented tabulation of bids and reviewed with the committee, funding from stormwater fund. Moved by Beyer and Hamerlik to accept the flow bid of ND Sewage Pump & Lift Station, West Fargo, ND in the amount of $5,816.00. Motion carried.

10. Matter of change orders:
a) C.O. #2, Proj. 4002.1, Gateway Dr. reconstruction.
Additional milling of bituminous pavement, $1,925.00

b) C.O. #2, Proj. 4002.2, 47th Street reconstruction.
Added excavation, base course, and separation fabric, $9,692.83.

c) C.O. #5, Proj. 4126, 32nd Ave.S. paving.
Added items: value eng. incentive concrete aggregate, liquid asphalt, geotextile separation fabric and conduit, $5,239.80.
d) C.O. #6, Proj. 4126, 32nd Ave.S. paving.
Tubular markers, and four modified 36" reinf. conc. end sections, $3,810.50.
Mr. Grasser reviewed change orders with the committee. Moved by Hamerlik and Klave to approve the change orders. Motion carried.

11. Matter of city engineer/public works director position.
The committee stated they had no problems with the job description. There were some questions by committee re. amount of work, if too much work previously so that position separated into two, why combine now. Ken Vein, city engineer, stated he doesn't do day to day managing, that while he gives departments authority to manage their departments, they do get together on major management decisions, and that's probably where change takes place.

After further discussion it was moved by Hamerlik and Klave that we recommend to the council that the position be combined and to take necessary action to fill position.

Bob Kvitne questioned inconsistency in education and experience requirements in job descriptions (not this position), that positions given points for requirements whether have them or not; lot of discrepancies in job descriptions; people up-graded job descriptions but they are not qualified under education and/or experience requirements. Committee stated they could qualify under "or equivalent".

Motion carried.

12. Request to take bids on truck box and hoist for sanitation
department.

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Dick Newman, solid waste mgr., requested authorization to take bids on truck box and hoist. Beyer and Klave so moved. Motion carried. (comm. only)

13. Schedule committee meeting.
The committee scheduled their next meeting for Tuesday, November 1, 1994 at 7:00 p.m.

Meeting adjourned.

Alice Fontaine, City Clerk

Dated: 10/12/94.