City of Grand Forks, North Dakota

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	MINUTES/PUBLIC SERVICE COMMITTEE Tuesday, May 30, 1995 - 7:00 p.m. Members present: Beyer, Hamerlik, Klave. 1. Matter of financing local match/share for Columbia Road between 36th and 47th Avenues South. Mayor Polovitz and Bob Bushfield, city planner, presented proposal for the improvement of 47th Avenue South between U.S. 81 and the west access to Ulland Park. They reported that 47th Avenue South was selected over Columbia Road because of the cost of the improvements: the est. cost of improving Columbia Road with 8" asphalt in excess of $550,00; total cost for temporary pavement surfacing (26-foot wide roadway with 7"asphalt) is $365,178. Mr. Bushfield reported that there is $500,000 available state-wide from Special Road Funds (interest from federal funds) and DOT will distribute those funds to benefit roads to recreational areas; that the City is requesting $175,000 of those funds (35%) and requesting that amount could jeopardize the application (State DOT wanted City to keep application around $100,000). It was also noted that they would know by mid-July on application for funds; and if application approved, funds wouldn't be available until 1996. He reviewed project breakdown: $365,000, and reported that the 280 acre regional park and softball complex being developed in phases by the Park District: with softball diamonds under first phase, second phase community park (picnic shelters, playgrounds, etc.) and golf course in last phase. (single-family housing area sur- rounding golf course area planned). He reported funding on 60-40% match, as follows: NDDOT Special Road Fund (48%), $175,000, local match (52%) $190,000, for total of $365,000; and breakdown of local match as follows: City of Grand Forks $125,000; Grand Forks Park District $50,000; Softball Assn. $10,000; Grand Forks Township $5,000 for total of $190,000. Mr. Bushfield also reported that a Bureau of Outdoor Recreation (BOR) grant application for $50,000 is being prepared for submission and if that grant were received, totals would be adjusted accordingly. There was discussion that Twp. Board wanted Columbia Road improved, however 47th Avenue South was selected because of financial reasons (Twp. Board would participate in amount of $15,000 for Columbia Road). There was discussion re. cost of maintenance, whose responsibility to maintain, etc. and committee also questioned City's participation in projects outside city limits when many streets in the city are in such poor condition. Mr. Bushfield stated that street would be maintained by the Township. Com- mittee questioned whether maintenance include snow removal, repair of potholes etc. and Mr. Bushfield stated that main- tenance would be included in cost participation agreement. MINUTES/PUBLIC SERVICE COMMITTEE May 30, 1995 - Page 2 There was discussion re. l;ife of improvement; Mr. Grasser reported 7" paving designed to give about 10-15 year life. It was noted that trucks have greater impact on roadway than cars; however, it was noted that there would be construction vehicles to park complex; agricultural vehicles/equipment, City cannot restrict traffic as street not within city limits. There was some discussion re. funding. Mayor Polovitz reported that City's share of funds, $125,000, could come from Infra-structure Fund, that there is around $300,000 in that fund. Mr. Hamerlik asked how justify construction of road in township for softball complex to citizens of Grand Forks when potholes all over the city. Mr. Hamerlik also stated city streets used 12 mos. of the year, use roadway to park 3-4 months, and questioned why taking money to benefit fewer people. Mayor Polovitz stated that opening up that complex bring lot of people in for games, tournaments, etc. Moved by Klave and Beyer to approve the compromise proposal with negotiation of all maintenance of that road with the County, and contingent upon receipt of the funding. Motion carried. It was also stated that if the City does not receive funding as requested, this matter will be brought back to committee. 2. Application for moving permit by Greg Sand to move building from 1512 14th Ave.S. to 1007 N. 4th Street to be used as a garage. Mr. Grasser reported that the building inspector had reviewed/inspected, noted repairs needed, and recommended approval. He also noted that garage access on alley. Moved by Hamerlik and Klave to approve the application, subject to the public hearing. Motion carried. 3. Request to place directional signs for auction prior to sale. Doug Merfeld, Curt Johnson Auction Company, presented request to put up directional signs on street corners or berms approx. 2 hrs. prior to the auction and taken down as soon as auction is over. Hamerlik stated that it was unlawful to place signs on berms, posts, etc. and asked how many sales in city. Beyer stated that there is problem with enforcement, that police department opposed to this, signs interfere with vision, etc. It was noted that if placed on private property, no problem. Mr. Merfeld stated he talked to Bev Collings, Code Enf. Officer, and she gave him copy of the Code and that he couldn't see anything in Code which addresses directional signs. He also stated probably no more than total of 15 sales on site each year (2 this year); and that police department picked up their signs. Moved by Hamerlik and Klave to refer to city attorney and code enforcement officer for interpretation of code, and report back MINUTES/PUBLIC SERVICE COMMITTEE May 30, 1995 - Page 3 to committee. Motion carried. (comm. only) 4. Matter of sidewalks on River Oaks Circle. Ernie Mangino, rep. property owners, stated there are 7 property owners on Circle, that he has only been there 6 months. He reported they were notified to install sidewalks by June 15, not adequate time to do so, that there are two lots that aren't developed, and two (including his) with new sod; and requested delay until June, 1999 to install sidewalks. He questioned need for sidewalks, that street doesn't go anywhere. Mr. Grasser reviewed Code requirements for sidewalks, and that property owners notified by certified mail (required by law). Moved by Klave and Hamerlik to grant delay in sidewalk installation on all lots on River Oaks Circle until September 1, and if sidewalks not installed by the property owner City will install. Motion carried. The committee suggested that inspection dept. remind property owners re. sidewalk requirements when building permits issued. 5. Matter of driveway construction at 715 Lewis Blvd. Greg Opp, Opp Const., representing Simonson's, reported that Simonson's wants to finish paving parking lot and driveway; that there is 62 ft. gravel driveway there now, and they want to pave it. He stated they need oversized driveway for semi's coming to warehouse at station. It was noted that Doug Ferrie, City's sidewalk inspector, had been to the site. Mr. Vein recommended granting and if there is a problem they would bring back. Moved by Hamerlik and Klave to grant temporary approval, pending city engineer's approval. Motion carried. 6. Proposed ordinance re. adoption of Uniform Mechanical Code, 1994 Edition, by reference. Tim Manz, city mechanical inspector, distributed copies of proposed ordinance repealing current Code and adopting National Code with local amendments. He reported he had met with Mechanical Board and local contractors and reviewed and agreed to changes to the Code; and ordinance also had been reviewed by the city attorney. Klave reported he had been in Bismarck reviewing State Code and had changes and comments to review. Mr. Vein suggested that he meet with staff and review, etc. Mr. Manz stated they had set deadline of July 1 for new fees. Moved by Hamerlik and Klave to recommend adoption of the Uniform Mechanical Code and introduce ordinance for first reading. Motion carried. (Any amendments could be made on second reading) 7. Matter of authorization to request proposals for professional services to implement drug testing program. Dick Newman reported they are asking to take proposals from qualified testing agencies to give us their qualifications, to go MINUTES/PUBLIC SERVICE COMMITTEE May 30, 1995 - Page 4 through screening process for selection of 3 top candidates to interview, etc. Hamerlik excused. It was noted that there aren't any funds budgeted this year for testing in street, sanitation, wastewater and water plant departments; will be in Human Resources budget next year (cost $70-80/per test). They will attempt to find funding for this year. Moved by Klave and Beyer to authorize advertising for proposals for drug testing program. Motion carried. (comm. only) 8. Matter of various easements. 16. Matter of easements for Columbia Park 15th Addition. Mr. Grasser reviewed easements: two temporary construction easements, utility easement, drainage and utility easement and two roadway and utility easements for paving, storm sewer, sanitary sewer and watermain projects in Columbia Park 15th Addn. for $1.00; permanent utility easement for Storm Sewer Proj. 4346 in Columbia Park 15th Addn. for $1.00; temporary construction easement for Storm sewer Proj. 4346 for $1.00; and access and screening easement for Hwy. 2 Beautification Project, for $1.00. Moved by Klave and Beyer for approval of the easements, and that the proper City officials be authorized to sign said easements. Motion carried. 9. Matter of imposing city gas tax designated for improvement of streets. Beyer noted that the finance committee received and filed this item, which requires amendment to the Home Rule Charter by vote of the people, and didn't want to bring up because of civic center matter. Mr. Grasser submitted preliminary summary of future street construction/reconstruction needs for the city totaling $150 Million (federal share will cover some of that). Mr. Vein stated that this was brought up at CIP and want to make aware that there are extensive needs out there, and that this is for classified streets only, doesn't include local streets. He stated they have to start planning for University Avenue, South Belmont Road, etc. He also noted that the city auditor was unable to get figures from State Tax Department as to what this would generate. Moved by Klave and Beyer to receive and file. Motion carried. 10. Request to call for bids for traffic paint. Mr. Grasser reported that this is annual request, paint for street striping, $13,000 budgeted, and they are asking for authorization to call for bids. Moved by Klave and Beyer to authorize call for bids. Motion carried. (comm. only) 11. Budget amendment. MINUTES/PUBLIC SERVICE COMMITTEE May 30, 1995 - Page 5 a) Wastewater Department, $7200.00 Mr. Grasser reported that City did lot of testing in working with RDO Foods and RDO Foods now paid billing and have unanticipated revenue in lump sum; that fees generated were to pay salary and overtime to do those tests, that Mr. Goetz would like those funds to be budgeted back into salary items ($1200 for wages and salaries reclassifications, and $6000 for wages and salaries overtime. Moved by Klave and Beyer to approve budget amendment. Motion carried. 12. Change Order No. 1P, 1C for Project 4109, Replacement of Bridge over English Coulee at 17th Ave.S. and S. 42nd St. (State Project #BRU-6-986(033)036) Mr. Grasser reviewed change order and noted that item for landscaping was renegotiated and this will delete former land- scaping in the amount of $12,900 and replace item in the amount of $16,999.55, and foundation fill in the amount of $3,100, for a net increase of $7,199.55. He also reviewed breakdown of change order which will be federal-aid cost participating change order, with City's share (10%) in the amount of $719.95. Moved by Klave and Beyer to approve the change order. Motion carried. 13. Request for proposal for Proj. 4340, bikepath along Red River from Lincoln Drive to Plum Avenue. 15. Matter of preliminary engineering agreement for Mill Road bridge replacement. Mr. Grasser reported both projects on same funding program; separate projects, but will run concurrently. a) He reported that the bikepath along Red River is behind dike, DOT committed funds to this project, $318,000 ($257,000 in federal funds and $61,000 local), project anticipated to be bid in 1996. Mr. Vein stated that they have to be aware that if anything happens with flood control project by Corps of Engrs. that work could be done in this area and would want to coordinate that as much as possible. He stated they are asking for authorization to request proposals, then interview and do selection process for consultant to do concept report, design etc. on behalf of the City. Moved by Klave and Beyer to authorize staff to request proposals for selection of a consultant for this project. Motion carried. b) Mr. Grasser reported this is $300,000 project, with federal share of $202,000, and City share $98,000. He also reported that he will be contacting County and Water Resources Board to see if they will participate at least to extent they did on 42nd Street. Moved by Klave and Beyer to authorize request for proposals for engineering services. Motion carried. 14. Presentation of south end drainage study. Held in committee. MINUTES/PUBLIC SERVICE COMMITTEE May 30, 1995 - Page 6 17. Consideration of bids: a) Proj. 4266, Dist. 536, paving on Chestnut Street. Mr. Grasser reviewed tabulation of bids opened May 22 for concrete streets with fabric and base, and recommended approval of low bid. He noted that they received some very good bids. Moved by Klave and Beyer to accept the low bid of Valley Con- tracting Company in the amount of $358,615.00. Motion carried. b) Proj. 4316, Dist. 534, paving on S. 36th Street Mr. Grasser reviewed tabulation of bids opened May 22 for paving and recommended approval of low bid. Moved by Klave and Beyer to accept the low bid of Valley Contracting Company in the amount of $87,410.49. Motion carried. c) Proj. 4324, Dist. 237, watermain on 24th Ave.S. Mr. Grasser reviewed tabulation of bids, Schipper Const., Fargo, working on one project in town, and appears they are doing good job. He recommended award to low bidder. Moved by Klave and Beyer to accept the low bid of Schipper Construction, Inc. in the amount of $50,008.50. Motion carried. d) Proj. 4342, Dist. 359, storm sewer on 24th Ave.S. Mr. Grasser reviewed tabulation of bids received and recommended approval of the low bid. Moved by Klave and Beyer to accept the low bid of Schipper Construction, Inc. in the amount of $136,784.05. Motion carried. e) Proj. 4292, Dist. 537, paving in Mighty Acres. Mr. Grasser reviewed tabulation of bids received and recommended approval of the low bid. Moved by Klave and Beyer to accept the low bid of Nodak Contracting in the amount of $118,339.00. Motion carried. 18. Plans and specifications for the following projects: a) Proj. 4373, storm sewer on 30th Ave.s. and Columbia Park 15th Addition. Held in committee. b) Proj. 4358, intersection improvements at 32nd Ave.S. and S. 20th Street. Mr. Grasser reported this is a DOT project for permanent signals, dedicated left turns, etc. on 90-10% basis with City's share less than $1,000. He also noted that temporary signals funded and paid by property owners. Moved by Klave and Beyer to approve the plans and specifications and authorize call for bids. Motion carried. c) Proj. 4315, storm sewer at dike between Lewis Blvd. and Riverside Drive. Mr. Grasser reported this goes back to 1993 flood mitigation projects, getting federal monies to do this work. He stated now MINUTES/PUBLIC SERVICE COMMITTEE May 30, 1995 - Page 7 during flood situation they pump water at Lewis and on Riverside, is set up for electric pumps and every time need to pump have to call NSP who charge to put in service for electric pumps; now using gas-powered pumps; and this project would combine the two and put line inside the dike so can consolidate pumping operations into one manhole and put in permanent flood pump. Moved by Klave and Beyer to approve plans and specifications, and authorize call for bids. Motion carried. d) Proj. 4367, parking lot expansion at Senior Center. Held in committee. e) Proj. 4319, Dist. 360, sanitary sewer on 30th Ave.S. (38th-42nd Streets) Mr. Grasser reviewed plans with the committee, area between Menard's and end at Amundson's Funeral Home, will provide sanitary sewer for development of both sides of the property. Moved by Klave and Beyer that we pass a resolution approving the plans and specifications for this construction and further that the city auditor be directed to advertise for bids on the project. Motion carried. f) Proj. 4320, Dist. 239, watermain on 30th Ave.S. (38th- 42nd Streets) Mr. Grasser reviewed plans with the committee for watermain starting at Menard's going west to north property line of Amundson's Funeral Home. Moved by Klave and Beyer that we pass a resolution approving the plans and specifications for this construction and further that the city auditor be directed to advertise for bids on the project. Motion carried. g) Proj. 4363, Dist. 538, paving 38th Street (30th-29th Avenues S.) Mr. Grasser reviewed plans for concrete paving on 38th and to bring intersection to original concept, put curve in so 42nd won't have to stop, 38th local street and have stop signs. Moved by Klave and Beyer that we pass a resolution approving the plans and specifications for this construction and further that the city auditor be directed to advertise for bids on the project. Motion carried. 19. Matter of creating special assessment district: a) Proj. 4341, Dist. 535, paving in Columbia Park 15th Addn. Mr. Grasser reported that developer (Greenberg) is in process of installing underground utilities (storm and sanitary sewer and watermain) and are requesting that count toward the upfront money and that City special assess paving, and that is acceptable. Moved by Klave and Beyer that we adopt a resolution creating the assessment district, approving the engineer's report, including estimate of cost, an assessment district map, and further that we MINUTES/PUBLIC SERVICE COMMITTEE May 30, 1995 - Page 8 pass a resolution instructing the city engineer to prepare detailed plans and specifications; that the underground utilities be accepted in lieu of upfront monies and that we declare intent to sell bonds to finance these improvements. Motion carried. 20. Matter of construction engineering agreement for Projects 4250 and 3947, 1995 T.E. bikepath projects. Held in committee. 21. Matter of development of plans and specifications, and creation of a special assessment district for the installa- tion of a public sanitary sewermain to serve lots located in area of Gateway Drive and North 42nd Street. Mr. Grasser reviewed background information with committee: City sold several lots located at Gateway Dr. adj. to BN tracks to C.Klinkhammer who constructed motel on the property; that Lloyd Sampson has purchase agreement with City for purchase of adj. lot; that City's intent was that there would be private sanitary sewer to serve those properties (Mr. Klinkhammer in-stalled private sewer) and property owners were to pay propor- tionate share to connect to the private sewer. He stated that Mr. Sampson and Mr. Klinkhammer unable to reach agreement for service of sewer to that property; that matter went to finance comm. last week, and Mr. Swanson recommended giving Mr. Sampson 90 days to finalize purchase of the lot, and that if they can't work out agreement for sewer service to that lot, that the City create special assessment district and install public sewer to serve those properties. Klave and Beyer moved to authorize staff to proceed with creation of an assessment district and to bring back at the next meeting. Motion carried. (committee only) 22. Matter of petitions supporting S. Washington St. underpass. This matter had been considered by committee on May 8, for- warded to council on May 15 with recommendation to endorse and recommend three underpasses on South Washington Street, and pulled on council floor and sent back to committee. Mr. Vein stated that the reason brought back was because cost was sig- nificantly more than what they originally told us of $100,000. Held in committee for 2 weeks. (Mr. Grasser will contact Katherine Logan and notify her of committee action). 23. Change order #1, Proj. 4263, 1995 asphalt street repair. Mr. Grasser reviewed change order to include repair of damaged areas of pavement on South 34th Street from 24th Avenue South to 30th Avenue South and on 24th Avenue South from South 30th to South 34th Street for 225 tons of asphalt in the amount of $7,087.50. The committee directed that repair of 40th Avenue South be included in this change order and to change quantity of asphalt from 225 tons to 300 tons @$31.50/ton in the total amount of $9,450.00. Moved by Klave and Beyer to approve the change order in the amount of $9,450.00, with monies from Infrastructure MINUTES/PUBLIC SERVICE COMMITTEE May 30, 1995 - Page 9 Fund. (committee only) Meeting adjourned at 9:10 p.m. Alice Fontaine City Clerk Dated: 5/31/95.