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MINUTES/PUBLIC SERVICE COMMITTEE
Monday, September 11, 1995 - 7:00 p.m.

Members present: Hagness, Beyer, Hamerlik, Klave.

6. Matter of building permit for Grand Forks Park Board to con-
struct a building at Independence Park.
John Staley, Park Board, and Greg Horner, rep. Comm. re. People with Disabilities, presented proposal for unisex bathroom facility at Independence Park at 4th Ave.S. and DeMers Ave. Mr. Staley stated that the one facility would save money, that Comm. on People w/Disabilities in favor, that this will be controlled situation where have attendant and envision group of 8 to 10 people; that this would satisfy need and hold expenses down (est. savings of $3-5,000). Mr. Horner stated that State ADA looked at and are happy with them, and that Park Commissioners have approved pending approval by the City.

Bev Collings, Code Enf. Officer, stated that State Plbg. Code sets number and ADA sets size, that State Code requires separate facilities for 10 or more, doesn't know how they would determine occupancy of park, and recommended separate facilities.

There was some concern by committee re. under-building, and asked Mr. Staley and Mr. Horner to check costs for separate units, etc.

Moved by Beyer and Hamerlik to table for 2 weeks. Motion carried.

7. Matter of police department costs associated with issuance of
moving permits.
Chief Paschke presented matter of cost of police services associated with moving large structures, that this was brought to their attention last year in moving of large building, 9 hours of police time, that costs should be reimbursed; and suggested they be notified when application received for moving permit in order to determine whether extra individual needed, etc. (rate $24.00/hour) Bev Collings reported that their application for moving permit includes in addition to the application fee, additional fees to cover all expenses incurred by the City related to the moving application, that these include but are not limited to the following: inspection fee for $25.00, additional hours for inspection, mileage, time or overtime, etc.; and that this would include costs associated with police services. No action required by the committee.

4. Matter of extended driveway opening for 4212 Gateway Drive.
Al Grasser, asst. city engineer, reported that Jim Satrom came in last week to get driveway to his property on 42nd Street (property fronts on Gateway, with small access portion of the lot (35') on 42nd Street) where he would like driveway. Mr. Satrom stated that when N. 42nd Street paved, he talked to Mr. Orthmeyer and informed him that there was strip of land not showing any access, that Mr. Orthmeyer told him they wanted to get all curb

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September 11, 1995 - Page 2

cuts in and marked and located it on prints but was not put in. He stated that he needs curb cut, that adjacent property which is narrow lot has two curb cuts and feels that curb cut put in wrong location. Mr. Grasser stated there are two issues: 1) to install curb cut as requested, but then would have two driveways adjacent to each other and separated by 5 ft. of curb, that Mr. Satrom has requested to tie the two driveways together, and would end up with total width of 60-65 ft. which is beyond city engineer's authority to grant. Mr. Grasser stated he doesn't have problem with granting the variance on the driveway; and 2) that the first driveway went in with the project, and Mr. Satrom is requesting that City pay to install that driveway approach from the back of the curb to the property line in accordance with what Mr. Satrom believed was the agreement, est. cost $1,000.

Moved by Hamerlik and Beyer to grant exception and that the City pay cost to install driveway out of Highway Users' Funds. Motion carried.

8. Matter of road improvements and additional right of way for 16th Avenue North.
Ray LeClerc, Platting and R/W Officer, reported that plat was presented to P & Z Wednesday night for preliminary approval, that this involves property City got back from County for delinquent taxes; and if City is going to develop this parcel, would need an additional 40 ft. right of way on north side of 16th Avenue North adjacent to west side of North 42nd Street from Concrete Sectional Culvert Company. He reported that the city assessor estimated the value of proposed R/W to be $6,300.

Terry Bladholm of Concrete Sectional Culvert Company was present and stated his concern is not so much with today but with future assesments, that they are coming off 40th and 16th and if property developed as presented, they could end up with assessments for pavement of about $300,000 (incl. interest). He also stated that there was some discussion re. trading proposed R/W for one lot (they have approx. 31 acres there). Ken Vein stated that he doesn't see project(s) in the near future (water is in but no sewer in the area), and that if property doesn't receive benefit, wouldn't receive assessment; and that owners of majority of property would determine when paving project would go in. Mr. LeClerc stated that in present condition, property not marketable. It was noted that property in process of being rezoned from B-3 to I-2.

Mr. LeClerc stated this matter came up because City is replatting property, and are asking if they 1) should pursue acquisition of 40 ft. R/W or leave as is, and if they 2) should improve road access to property (grading as rural section with gravel). He stated that there is access to the property off N. 42nd Street but not in best of shape.

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September 11, 1995 - Page 3

The committee advised Mr. Bladholm that they would notify and discuss with him again before pursuing any additional assessment projects there.

Moved by Klave and Hamerlik to authorize planning staff to pursue acquisition of additional 40 ft. right of way. Motion carried.

Moved by Klave and Beyer to continue graveling on the 40 ft. width to access property. Motion carried.

13. Matter of status report on substandard building at 615 South
5th Street.
Dean Curran reported to committee that he put in offer on the property, that they have put him off to the middle of the month, but still looks positive. He stated he has read letters and is in agreement to clean up property if he acquires property. He also stated that he has talked to several of the adj. property owners.

The committee determined they would continue with their previous action (public hearing scheduled for October 2, 1995).

11. Matter of utility easement (permanent) and construction ease-
ment (temporary) for Sanitary Sewer Proj. 4364 (6th Avenue
North between N. 51st and 55th Streets).
Dan Schmaltz was present. Ray LeClerc stated that City has several construction projects on 6th Avenue North (storm and sanitary sewer and paving) and in order to get sanitary sewer in, need additional right of way, and have negotiated with Jerry E and Sherri Lee Johnson for 5 ft. permanent easement for $550.00 and $25.00 for 2 1/2 ft. temporary easement, with conditions that he would be allowed to install fence parallel to property which wouldn't interfere with use of the easement, and to defer construction of sidewalk on the south side for ten years because of amount of assessments they are receiving (moratorium from September 1, 1995 through August 31, 2005. Moved by Beyer and Klave to approve easements as negotiated. Motion carried.

12. Matter of utility easement (permanent) for Sanitary Sewer
Proj. 4364 (6th Avenue N. between N. 51st and 55th Streets).
Mr. LeClerc presented matter of permanent 10 ft. utility easement for and in consideration of $1.00, Van Raden Properties, Inc., grantor, with following conditions: allow installation of fence on the easement within one to two feet of southerly R/W line on 6th Avenue North, and a 10-year moratorium on the construction of a 5' public sidewalk to be placed one ft. and 6 ft. respectively to the north of and parallel with the southerly R/W line of 6th Avenue N., with said effective date of moratorium
to extend from September 1, 1995 through August 31, 2005). Moved by Hamerlik and Klave to approve.

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September 11, 1995 - Page 4

Mr. Grasser asked Mr. Schmaltz if there was an agreement with Van
Raden Properties re. payment of screening, and Mr. Schmaltz stated that if fence put up this year they would pay for half cost of that fence (agreement between property owners) Mr. Schmaltz asked if Van Raden has to put in buffer or if exempt because he was there before the ordinance in effect. Bev Collings stated he would have to abide by the previous (1973) regulations (if doesn't have 50 ft. setback would have to have screening).

Motion carried.

1. Matter of selection of engineering consultant for City Proj. 4377, evaluation of sludge dewatering facility at water
plant.
Mark Lambrecht, asst. director of public works, reported they solicited and received two proposals: Advanced Engineering and KBM; that they have four-person evaluation team (two from engineering and two from water department) to interview firms; that both qualified firms; will be doing interviews this week, wanted to invite committee members to sit in on interviews, and will have recommendation at next meeting. (Interviews set for 9:00 a.m. Wednesday and 10:30 a.m. on Thursday).

Hamerlik excused.

10. Matter of appraisal report for 601 South 4th Street.
Mr. LeClerc reported this property south of Minnesota Avenue in area where City contemplating expanding water plant, that this property is for sale and City has some money set aside for purchase of these properties. He reported that property was listed at $69,000, dropped to $64,000; City assessed at $52,800, and had appraised by local firm at $50,500, property owner wants another appraisal. Mr. LeClerc suggested approving payment of the property at City's assessed valuation, with understanding that when second appraisal completed and if higher than City's appraised valuation, they would come back (if lower, still pay City's assessed valuation).

Moved by Beyer and Klave to authorize purchase of the property at the City's appraised valuation, $52,800.00. Motion carried.

9. Matter of report on recycling space requirements for com-
mercial, industrial and multi-family developments.
Christi Stonecipher, recycling coordinator, reported that the Planning and Zoning Commission had requested report on recycling space requirements for new businesses and reviewed report establishing guidelines for container space and enclosure sizes for various types of businesses and typical recyclables generated. She reported that Planning and Zoning adopted the report as a guideline or policy.

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September 11, 1995 - Page 5

Moved by Beyer and Klave to adopt the report as a policy for determining space requirements. Motion carried.

2. Matter of consideration of bids:
a) Proj. 4255, Dist. 531, paving 26th Ave.S. and S. 21st St.

b) Proj. 4367, paving Senior Citizens' Center parking lot.
Held until Monday, September 18, at 7:15 p.m.

3. Matter of construction engineering agreement for Proj. 4322,
English Coulee Diversion Channel improvements.
Held for two weeks.

5. Matter of overtime report for public works department.
Pulled (no action required by committee)

14. Matter of improving intersection of Chestnut Street and 52nd Avenue South, Project No.
Member Beyer presented question of improvements to intersection of Chestnut Street and 52nd Ave.S. Mr. Grasser reported when project bid, question was whether to improve with asphalt or concrete as there is still question re. southend drainage ditch; that when cut down rural section to urban section 2 to 3 ft. difference in grade, and if don't hard surface, washes out. He stated they normally put tapers in - as asphalt; question came up should consider doing something difference with remaining stretch, neighborhood concerned about costs; that whatever they put in has good potential of having to come out next year - if drainage ditch construction started. It was noted that paving to Belmont, 320 ft. est. cost $7500.00. It was also reported that property owners have stated that if ditch going in, they can live with gravel street but if not for 3-4 years, pave with asphalt. Mr. Vein reported he would like ditch construction to start in 1996 so cut off drainage for S. Wash. St. reconstruction project.

After further discussion the committee and staff agreed to leave gravel street until next year when know status of drainage ditch, and street then could be improved under asphalt street repair project.

Meeting adjourned at 8:35 p.m.

Alice Fontaine
City Clerk

Dated: 9/12/95.