Print VersionStay Informed
MINUTES/PUBLIC SAFETY COMMITTEE
Monday, September 30, 1996 - 3:45 p.m.

Members present: Sande, Ellingson, Glassheim.

1. Request from American Medical Women's Assn. to hold 3rd Annual Sharon Lambeth Walk/Run for Breast Cancer Awareness on
October 13, 1996.
There was no one present to speak to the request; however, a letter had been submitted outlining the event which begins at 2:00/2:10 p.m. Lt. Sieber, police department, reported they have not met with reps. of the organization, are notified after committee has acted on the matter. Ellingson and Sande moved approval of the request subject to signing of an indemnity and hold harmless agreement. Motion carried. COMMITTEE ACTION ONLY.

2. Matter of grant agreement for Health Department:
a) Care Coordination Services for Children with Special Health Care Needs.
Don Shields, health department, reported that this grant had been approved by committee in July, with council approval on August 5, pending incorporation of any changes recommended by the city attorney; that those changes have now been incorporated into the grant agreement. INFORMATION ONLY.

Member Glassheim reported present.

3. Matter of request to post 25MPH speed limit on 47th Ave.S.
from Cherry St. 800 feet west.
Chairman Sande reported that a recommendation from the traffic engineer, John Thompson, had been included in the packets, his recommendation was for approval of the request for safety and dust control. Committee questioned whether this was short stretch of unpaved street; Lt. Sieber stated that the 800 ft. was where sign posted to imply that the entire stretch is 25 mph. Moved by Ellingson and Glassheim to approve request to post 25 mph speed limit sign as requested. Motion carried.

4. Matter of photocopier bids (Health Department).
Mr. Shields reported this is 1997 budgeted item, however, received bids during budgeting process and have been notified recently that there will be price increase effective in January. He reported he has discussed with Mr. Schmisek and can accom- modate ordering of equipment and paying for in January. He reported they received 3 bids ranging in price from $7800 to $10,600, and asked for approval to purchase and work out details for payment in 1997 budget. He reported low bidder in the amount of $7845.20, includes trade of present copier. Service agree- ments were all within $100 and he reported they will bring service agreement in with other maintenance agreements. Moved by Glassheim and Ellingson to approve purchase of the Lanier copier from Office Systems, Inc. in the amount of $7845.20, including trade-in. Motion carried. COMMITTEE ACTION ONLY.

MINUTES/PUBLIC SAFETY COMMITTEE
September 30, 1996 - Page 2

5. Matter of approving specifications for fire department three-
season jackets and authorize call for bids. Pete O'Neill, deputy fire chief, and Rob Corbett, firefighter III, reported difficulty in doing medical assists when wearing turn-out gear (toxic materials, dirty, etc.), looking at purchasing 57 three-season jackets plus separate alt. liner bid for suppression personnel, money budgeted for 1996 (turnover of 7-8 years, possibly with some replacements yearly). est. cost $5,000. It was noted they are considering liners, which would allow use in four seasons. Moved by Ellingson and Glassheim to approve specifications and authorize call for bids. Motion carried. COMMITTEE ACTION ONLY.

6. Matter of purchase of portable radios (police department).
Lt. Sieber reported they budgeted in 1996 funds to add 3 portable 16-channel Motorola radios, including additional batteries, shipping and programming, remote speaker microphones, and reviewed proposal from Stone's Mobile Radio, Inc. for the 3 radios in the amount of $3,274.20. He reported they have existing maintenance agreement with Motorola, and they will retain the old 4-channel radios which are still useable. Moved by Glassheim and Ellingson to approve the purchase of the 3 additional portable radios in the amount of $3,274.20 plus remote speaker microphones at $80.00 each ($240.00) Motion carried. COMMITTEE ACTION ONLY.

7. Applications for gaming permits:
a) St. Mary's Home & School Assn. - raffle 5/23/97
b) The FM Community Theatre - site authorization at 1920 S.
Columbia Road (Big Buck's Casino at Borrowed Bucks Road- house) for year ended 6/30/97
c) Humane Society Service Group - raffle 12/05/96.
It was noted that all applications had been reviewed and approved by the city attorney.

Rick Stenson, rep. the FM Community Theatre who will be operating gaming at Big Bucks Casino at Borrowed Bucks, reported he will be operator at that location. He stated that the letter from the president of the Community Theatre in Fargo addresses some of the issues they thought committee might want answered. Chairman Sande asked whether they would be doing anything in the Grand Forks community. Mr. Stenson stated they will be doing things in both Grand Forks and Fargo/Moorhead communities and in between, will involve Prairie Theatre Academy, ie., outreach program, classes with local community theatre groups, etc.; committee stated they would appreciate it if they would talk to all local theatre groups. Mr. Stenson stated they have had long associa- tion with owners of establishment in Fargo who asked if they would do this, that they are interested in expanding their programs, etc. but not interested in taking money out of Grand Forks and taking to Fargo, and have best of intentions in making MINUTES/PUBLIC SAFETY COMMITTEE
September 30, 1996 - Page 3

monies available for local use; want to expand community theatre and involve more kids.

Member Ellingson questioned statement in letter that stated "...Because of the connection and the fact that the FMCT already holds a gaming license, any site the Prairie Theatre Academy operates must list the FMCT as the license holder, regardless of the use of the proceeds..." Mr. Stenson stated that the Attorney General's Office in gaming has developed guidelines which prevent organizations from sharing resources, etc.; the Fargo/Moorhead Community Theatre funds the Prairie Theatre Academy, they share office space, they use their building for plays, etc., share administrative duties, but they have separate budgets, and that under the AG's guidelines means they are "closely connected" so they cannot hold a gaming license and the FMCT has to be on the gaming license, the proceeds are all eligible use proceeds. Member Ellingson asked that the letter be made available to council members (attached).

After further discussion Ellingson and Glassheim moved approval of the applications. Motion carried. COMMITTEE ACTION ONLY.

8. Budget amendments.
a) Tobacco Control - $2,500.00
Don Shields, director of health department, reported they received grant increase of $5,000 ($2,500 for 1996 and balance for 1997) and amendment will reflect that increase. Moved by Glassheim and Ellingson to approve the amendment. Carried.

b) Occupational Health Grant - $1,000.00
Mr. Shields reviewed budget amendment for period July 1 to September 30 for office equipment (lap-top computer) and an
amendment to the grant agreement with the ND Department of Health by increasing grant amount. Moved by Glassheim and Ellingson to approve amendment to the grant agreement and the budget amendment. Motion carried.

c) Community Relations - $800.00
A budget amendment to reflect donations for Youth Gang Violence Task Force was reviewed. Moved by Glassheim and Ellingson to approve the budget amendment. Motion carried.

9. Matter of temporary and overtime report for August 1996.
The committee reviewed the report, questioned amount of overtime in fire department for paperwork, etc. Dep. Fire Chief O'Neill reported they enter reports/information into computer upon returning from calls, etc. and sometimes falls at end of a shift. The committee also questioned police department overtime for dances, etc. and it was reported that City reimbursed for 90% of those events, etc. with funds going into general fund. Moved by Ellingson and Glassheim that the report be approved. Motion
MINUTES/PUBLIC SAFETY COMMITTEE
September 30, 1996 - Page 4

carried. COMMITTEE ACTION ONLY.

10. Matter of request for refund of temporary license fee by Boy
Scout Troop #130.
Moved by Ellingson and Glassheim to approve refund of the temporary restaurant license fee in the amount of $55.00. Motion carried. COMMITTEE ACTION ONLY.

11. Matter of approving specifications for Northside Fire Station
modifying heating, ventilation and air conditioning (HVAC)
system, and authorize call for bids.
Dep. Fire Chief O'Neill reviewed specs. for replacement of furnace and air-conditioning at this station (station built in 1975); all equipment starting to wear out and fail and need to replace. He reported that in 1998 CIP they are looking to make some dorm improvements and at that time will be hooking up dorms to this heating unit (not done at this time because of duct work, etc. into dorm area which will have separate bedrooms). He reported they have $4,750 budgeted for 1996, and some funds left in maintenance, est. project cost $6-7,000. He also reported they have worked closely with Tim Manz, mechanical inspector for the City. Moved by Glassheim and Ellingson to approve specifications and authorize call for bids. Motion carried. COMMITTEE ACTION ONLY.

12. Application for gaming permit:
a) Alpha Lambda Delta (Freshman Honor Soc.) raffle 11/25/96.
The application had been reviewed and approved by the city attorney. Moved by Ellingson and Glassheim that the application for permit be approved. Motion carried. COMMITTEE ACTION ONLY.

13. Applications from Happy Harry's for special alcoholic beverage permits:
a) Happy Harry's in the parking lot of their 32nd Ave. store on October 12, will be setting up large tent, demonstrating home brewing, sampling beers and cordials, and selling brats and Pepsi, with the proceed to be donated to Rape & Abuse Crisis Center according to Mike McCullough, mgr of Happy Harry's.
b) Happy Harry's at Empire Theatre on November 15 or 16, fund raising event (incl. wine and food sampling) with all proceeds to the Empire Theatre renovation project.

Mr. Swanson advised committee that no action is required on a), merely noting that they are conducting sales off-sale in parking lot and pay no fee and file no application; second event they will be going off premises and will require special license, need to file application and pay $25.00 fee, they are limited to sampling, no on-sale sales. Moved by Glassheim and Ellingson to approve application. Motion carried. COMMITTEE ACTION ONLY.

Meeting adjourned at 4:30 p.m.

Alice Fontaine, City Clerk
Dated: 9/30/96.