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MINUTES/PUBLIC SERVICE COMMITTEE
Monday, June 24, 1996 - 7:00 p.m.

Members present: Hagness, Beyer, Hamerlik.

6. Matter of selection of engineering consultant for water dis-
tribution system study, Proj. No. 4530.
Tom Hanson, WFW, was present. Chuck Grotte, Asst. Dir. of Public Works, reviewed his memo to the committee recommending selection of Webster, Foster & Weston for the project, based on results of ratings by selection committee. He reported that the project is to put together computer model of the water distribu- tion system to locate bottlenecks in system and do other analysis, that part of the project is to teach engineering staff how to make work so in future can update and can do analysis of system, etc.; have had program for 2-3 years but unable to get to it and are asking to hire consultant. It was noted that they are asking authorization to negotiate with WFW and bring agreement back to committee (hourly contract with max. not to exceed). He noted this is budgeted ($100,000) and also includes some field calibration, etc.

There was some discussion re. ratings of the individual engineering firms on summary sheet for selection of the firm.

Moved by Hamerlik and Beyer that we proceed and negotiate contract with Webster, Foster & Weston. Motion carried.

9. Final change order and est., and cert. of completion, Proj.
4199, Update Lift Stations.
Tom Hanson, WFW, reported there is final change order in the amount of $488.36 for Rick Electric for minor electoral work at Lift Station #23, certificate of substantial completion that basically says the work is done, and final estimate in the amount of $7,651.57. Moved by Beyer and Hamerlik to approve final change order in the amount of $488.36, certificate of substantial completion and final estimate in the amount of $7,651.57 for Rick Electric. Motion carried.

14. Change Order for Proj. 4044, 6th Ave.N. reconstruction.
Tom Hanson reviewed change order #7 at no cost which basically traded one type of tree for another. Moved by Beyer and Hamerlik to approve the change order. Motion carried.

8. Matter of engineering agreement for Raw Water Intake Imps.,
Project No. 4435.
Mr. Grotte reported they had negotiated contract with Advanced Engineering & Environmental Services, Inc. to do design engineering and construction of the project to improve all 3 of the water intakes and also add some metering capabilities to those facilities, copy of agreement in packet. It was noted that project done on Red Lake River 2-3 years ago (replacement of lines from structure). This project has more to do with controls, pumps, mechanical portions inside each of the buildings MINUTES/PUBLIC SERVICE COMMITTEE
June 24, 1996 - Page 2

to control flow, etc. Mr. Grotte reported this is $800,000 project, of which $91,000 is engineering fees for entire project for design, bidding, construction, etc.

Moved by Beyer and Hamerlik to approve agreement with Advanced Engineering & Environmental Services, Inc. for the project.

Steve Burian, A & E, reported that newest intake is 1968 vintage, and as they looked at intakes in the master planning process this year there was lot of interest in possibly just replacing all of the intakes, but cost estimate in the millions rather than the $800,000; that in talking to Dwight Wurzbacher what he had budgeted for this year is to replace controls that are not working any more, and so elected in short term to spend this with the idea that in 5 to 10 years would be replacing; that this is bare bones investment to try to get controls up and running. He stated that the line on Red Lake River that they replaced in 1992 will have additional capacity, and will concentrate on those on Red River first.

Upon call for the question, the motion carried.

7. Matter of changing City Code on daily parking regulations.
Chairman Hagness reported there was proposed ordinance designating two areas for Friday parking restrictions to allow for maintenance. Mr. Grotte reported that they now have days set up, Monday through Thursday, that basically cover north and south halves of town, that they haven't always gotten to some areas, where cul-de-sacs, etc., because have run out of time, and suggestion was to set Friday as day for maintenance in those areas of the city located south of 32nd Avenue South and east of Washington Street, and west of South Columbia Road and south of BN/RR tracks on any Friday on any street.

Mrs. Sande stated that it may be appropriate to look at other things at this time; area where Monday is street cleaning day and number of holidays that fall on Monday, need to take into consid- eration. Hamerlik stated that street dept. plows when needed because of storm, etc., days noted are routine days of main- tenance. She stated that Belmont between 4th and 13th treated as ordinary residential street, and gets plowed between 10 and 11:00 a.m., however, north of 4th and south of 13th plowed before 8:00 a.m. and they get all the commuting traffic on the unplowed street. Beyer stated that City is having growing pains, have to look at options, look at privatization or buy more equipment and hire more people. Mr. Grotte stated they are working on cost of service study, and should have something by middle of July. It was noted that street miles have increased, City has taken over maintenance on Gateway, 32nd Ave. S., DeMers. Avenue, etc., and that budget has been more important than service. There was some discussion re. use of overtime for maintenance, using

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overtime until that gets too expensive and then hiring another individual, etc.; best use of time and materials is to do the overtime and continue using your equipment.

Chairman Hagness stated that by the ordinance change won't be adding any streets, only have ability to ticket vehicles. Mr. Swanson is drafting the revisions to the ordinance.

Moved by Hamerlik and Beyer to approve revised ordinance and introduce for first reading. Motion carried.

There was some discussion re. eliminating parking on portion of Belmont in the winter, no off-street parking, etc. and committee suggested that Sande talk to residents.

15. Change Order #1 for Proj. 4322, dike and structure improve- ments to English Coulee Diversion channel improvements.
Dean Weiland, CPS, reviewed final change order on project in the amount of $9,695.00, and is part of the English Coulee LOMAR, and reason for change order was that after bid project and in working with State Water Commission on hydraulics with FEMA, they changed grades and had more seeding and dirt work, also added about 4,000 ft. of dike on both sides, and also working during wet period in the fall and had to gravel Buzz Earl's yard. He reported that pre-bid estimate $200,000, after bid budget $190,000, and est. final project cost $186,700.00. Mr. Grasser reported that this is continuation of the project with same funding. Moved by Beyer and Hamerlik to approve the change order, with City's share 18.75% of the $9,695.00. Motion carried.

2. Matter of leasing trommel screen for compost.
Dick Newman reported this request is to lease machine to screen impurities out of compost (pop cans, tree limbs, plastic bags, etc.). He stated that the machine too expensive to buy, about $120,000, but would like to lease for one month (August) at about $8,000/mo., with funds out of Recycling Contingencies, would lease again next year. He stated that Grand Forks AFB leasing machine during July and City could get following month. Moved by Beyer and Hamerlik to authorize leasing of the machine for one month this year at a cost of $8,000.00, with funds to come from Recycling Contingencies. Motion carried.

1. Matter of encroachment at President's Manufactured Home Com-
munity, 1101 32nd Ave.S., to re-install identification sign
for park in public R/W on 36th Ave. S.
Held in committee.

3. Request to call for bids for traffic paint.
It was noted this is routine bid, est. cost $13-14,000. Moved by Beyer and Hamerlik to authorize call for bids. Motion
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June 24, 1996 - Page 4

carried. (committee only)

4. Matter of re-allocation of two positions in sanitation dept.
Held in committee.

5. Change Order for Proj. 3945, Hwy 2 Beautification Project.
The change order in the amount of $6,273.00 deduct was presented. It was moved by Beyer and Hamerlik to approve the change order. Motion carried.

10. Matter of consideration of bids for const./assessment projs.
c) Proj. 4508, Dist. 117, street lights - 24th Ave.S. and 34th St.
Mr. Grasser reviewed bids received for commercial street lighting, Bergstrom Electric low bidder in the amount of $29,722.50. Moved by Beyer and Hamerlik to accept the low bid of Bergstrom Electric, Inc. in the amount of $29,722.50. Motion carried.

a) Proj. 4310, Dist. 105, street lights on 24th Ave.S. (34- 3800 blks.)
b) Proj. 4455, Dist. 111, Street lights - Columbia Park 15th
d) Proj. 4484, Dist. 113, street lights - Mighty Acres Phase
II
e) Proj. 4505, Dist. 114, street lights - 6th Ave.N.
f) Proj. 4507, Dist. 116, street lights - 30th Ave.S. (34th-
38th)
Mr. Grasser reviewed bids received for residential street lighting for combined project in the amount of $59,917.50 from Bergstrom Electric, Inc. Moved by Beyer and Hamerlik to accept the low bids for street lighting projects in the amounts of $9,860.00, $25,220.00, $7,725.00, $7,965.00, and $9,147.50, respectively, for a total bid of $59,917.50. Motion carried.

11. Plans and specifications for projects:
a) Proj. 4528 - 1996 traffic signal painting/street light
painting.
Mr. Grasser reported this is annual project, and requested authorization to get quotes. Moved by Beyer and Hamerlik to authorize staff to obtain quotes for the project; monies budgeted. Motion carried. (committee only)

12. Matter of creating special assessment districts:
a) Proj. 4479, Dist. 543, paving S. 38th St. (24th-29th)
Mr. Grasser distributed copies of engineer's report and reviewed with committee. Mr. Grasser reported that they will be requiring upfront monies from the requesting property owners (Mikkelson and also from Rydell). Moved by Beyer and Hamerlik that we adopt a resolution creating the assessment district, approving the engineer's report, including estimate of cost, an assessment district map, and further that we pass a resolution
MINUTES/PUBLIC SERVICE COMMITTEE
June 24, 1996 - Page 5

instructing the city engineer to prepare detailed plans and specifications, and that we declare intent to sell bonds to
finance these improvements, contingent upon payment of upfront monies from requesting property owners. Motion carried.

b) Proj. 4514, Dist. 375, san. sewer in Birkholz' 5th
c) Proj. 4515, Dist. 249, watermain in Birkholz' 5th
d) Proj. 4516, Dist. 376, storm sewer in Birkholz' 5th
Mr. Grasser reported that special assessment districts for these three projects have same district boundaries and will require upfront monies from the requesting property owner. He also reported that there will be a City's share on watermain project (difference in cost between 8" and 12" line on 24th and difference in cost between 8" and 16" line on 29th), est. at $20,000.

(The following motion passed for each of the three projects)
Moved by Hamerlik and Beyer that we adopt resolution creating the assessment district, approving the engineer's report, including estimate of cost, an assessment district map, and further that we pass a resolution instructing the city engineer to prepare detailed plans and specifications, and that we declare intent to sell bonds to finance these improvements, contingent upon payment of upfront monies from requesting property owner. Motion carried.

13. Matter of abandoning city sanitary sewer between 3rd St. and 4th St. just north of Gateway Drive.
Held in committee.

Meeting adjourned at 7:55 p.m.

Alice Fontaine
City Clerk

Dated: 6/25/96