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MINUTES/PUBLIC SERVICE COMMITTEE
Monday, July 12, 1999 - 7:00 p.m.____________

Members present: Hafner, Klave.

3. Matter of request to delay sidewalk construction at 636 49th Ave. S.
Jay Bushy, project engineer, presented request from Lois A. Stawitcke, property owner, for a one year extension in construction because of construction of house, and recommended approval. Moved by Klave and Hafner to approve a one-year delay in construction of the sidewalk. Motion carried.

1. Matter of siting approval for wastewater lift station #1.
Mike Yavarow, senior project engineer, reported that at last week’s meeting Tom Hanson, WFW, presented an analysis of locating lift station at 812 Almonte Avenue, and that the cost would be approx. $43,000 more than the proposed site, and committee held the matter until this week. He stated their recommendation is to construct wastewater lift station at #1 Lincoln Drive.

Geraldine Prue, 2816 Shadow Road, stated they have petition of support from many of the immediate neighbors to preserve #1 Lincoln Drive at its present site and to relocate the lift station to an alternate location. She stated that because of the holiday it was difficult to reach everyone and to receive response to letters and inquiries that they had made to specific officials, and because of this request that the committee defer a recommendation to the city council until the next public service committee meeting. She asked if consideration had been given to converting the existing lift station below the hill to a wet well design with submersible pumps and cited an article in Water & Engineering Mgmt. in 1983 where this worked very well for a county in NY because of high water table and poor soil conditions, and found that siting a substructure for a dry well situation would be very expensive, and read portions of the article; and that this system cost them $650,000 less than constructing a new substructure large enough to house pumps in a dry well situation, with high reliability and low maintenance. She stated a second consideration might be that the house next to 815 Almonte that’s for sale be purchased, that house has been on the market for approx. two years. She submitted her petitions for record.

Chuck Grotte reported that the City made a clear decision quite some time back that not interested in having utilities (san. waste collection systems) passing back and forth under the dike,. nor have they specically looked at type of wet well design pump station but don’t think it’s acceptable; and it’s their intention not to have any pipes other than absolutely necessary cross underneath the levee system when finished.

Carol Kelly stated that there were 24 signatures on the petition and only 4 didn’t initial approval of suggesting moving the pump station to the corner of Almonte and Euclid, and wondered if a block away is too expensive, know that they’re going to eliminate the street (Lincoln Drive on the north end) and if no street there, to use the space where the street is now to put the lift station and spare the historical home (listed as historically significant by Mr. Yeater), and that Mr. Yeater will be writing them a letter also, and that they left a letter with the Mayor and with Congressman and several others who haven’t had time to respond. She stated theywould like to be able to give committee input from other individuals, and to be able to locate somewhere else
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without a great deal of expense.

Mr. Grotte stated intent was to try to get a start on these lift stations, esp. this one and one by St. Anne’s, so could be prepared for a flood next year or year after, etc., doesn’t know if two more weeks would hurt but doesn’t know what additional information anybody will come up with that will change anything. He stated in their opinion nothing has changed yet, and suggestion of putting pumphouse in street, not enough room to place in street area.

Chairman Hafner stated it’s in the best interest of the City to screen pump house, to make it architecturally pleasing to the neighbors, that if that house is historical it could possibly be moved to the location on Almonte, and information they have is that it’s not historical. Mr. Yavarow stated that the house is considered to be historical house because of its vintage, but it was determined in surveys in early 1990’s to be not eligible for the National Register, and or contributing. Mr. Hafner stated that if #1 Lincoln is historical, then Mr. Yeater could recom-mend that it be moved to the other site.

Moved by Klave and Hafner to approve #1 Lincoln Drive. Motion carried.

2. Matter of University area parking restrictions.
Todd Feland reported they met with UND students, UND officials and discussed proposal and reached a compromise to treat the whole area the same, that in talking with the Street Dept. that they would take 2 mornings out of the week and try to disburse so that there’s some flexibility involved. He stated that after talking with UND Police Dept. they felt that would work with the new one-ways they have going through there (more room with one-ways) and disburse to all the property owners in the area so they would have a time to comment on the parking change. He stated he received two phone calls opposed to the change.

Linda Olson, 404 Hamline Street, presented petition that they do not support the changing of the “no parking” periods for street maintenance on Hamline from three to two nights as proposed and listed various reasons for their opposition. She stated they were not involved in the negotiating process, it was done by UND campus police and students who are there for several months, and because they are paying taxes and are there 12 months of the year, and directly affects them.

Klave moved to send this back to core committee and that residents be involved with UND, etc. and residents input should be considered. Hafner seconded the motion. Motion carried. (Comm.only)

15. Matter of plans and specifications for various projects:
f) Southend Drainway -
. Mark Lambrecht, CPS, reported that the project is the beginning of the Grand Forks Park District development of the new Arnold Palmer golf course and the City’s involvement in that project, from a design aspect is the installation of the drainway through the golf course. He
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stated that the southerly leg of the drainway will pass through the golf course, purpose to serve the golf course as design amenity and will serve the City as the extension of the drainway. He stated that CPS’s involvement is to insure that the design of the drainway aspect of the project meets all the City requirements and functions as it was intended to function. He stated that the design documents that are being put out to bid at this time are produced by the Palmer Course Design Co. and input engineering has and CPS has are related to that drainage aspect of the project.

John Staley, Park District, reported this goes back to the City and Park District agreeing last fall that the money that would ordinarily be spent on the drainage ditch as part of the drainway, special assessment, etc. be transferred into the budget of the golf course providing that the ditch performed the exact same function if the golf course had not been there, and are trying to make sure all the plans are approved by the City; and to draw up the joint powers agreement as advised by the city attorney, and set up easements for maintenance in the future, etc. and distributed information for committee’s review.

Pete Lloyd, Palmer Company, stated he has been working with Grand Forks for a couple years in conceptual plan to now where they actually have grading plans, developing the detailed specs. for bid on the golf course, and the part that pertains to the City is the drainway; drainway is designed to be a feature of the golf course, take the spring runoff and hundred year floods and have all the specs that engineering have specified with CPS to put in the plan. He stated that in the bid documents that has been generated by the Palmer Co., have the grading plans that will be attached to it and attach a cross section and detailed specs. of that drainway that will go in as a separate addition to this bid document and that’s being prepared by CPS. He stated that hopefully they can get in the ground yet this fall and maybe do some of the work over the winter, have very difficult soil conditions and want to get ahead and grade out the irrigation lake and drainage ditch as much as can so can do finer grading and finishing work on the golf course through the next season. He stated they will be taking that materials and building up the golf course and course will have hills as high as 22 ft., mounds, bunker features, etc. He stated they have a sample bid document and more details being developed.

Mr. Grasser stated that their interest in this is focused on the drainway portion and that when City approves plans and specs. they are not approving the grading plan or golf course, etc. It was noted that the only thing they are discussing is the drainway through the course, not contours of the golf course, layout, etc. , and that drainway functional and works as intended. Mr. Grasser stated they are not approving the cross sections but verifying that they need to exceed our
minimum needs for conveying water and will be more concerned in addressing the specs. for the
under drain pipe, etc. so when saying approving plans and specs. it’s that portion which is part of the bigger picture, and approval should be contingent upon final engineer’s review. Mr. Grasser stated that the letter of agreement between the City and the Park District and other issues that are coming up, were looking at bringing that to the next Flood Protection Comm. next week to outline that in more detail, do the dollar estimates.

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Moved by Klave to approve the plans and specifications contingent upon engineering’s final review of the design or layout of the drainway through the course, and that the joint powers agreement be referred to Flood Protection Committee; seconded by Hafner. Motion carried.

11. Matter of amendments to engineering services agreements for various projects:
Amendment No. 1 (Design), WSN, Proj. 4824, Overlay Streets City Wide (CDBG
David Kildahl, Widseth Smith Nolting, reported they entered into an agreement with the City in November to do the initial phase I of bituminous street rehab overlay work, and at that time there were 66 blocks identified by the Street Dept. and City Eng. staff, that they completed those plans and specs. thinking get a project underway this summer following behind sanitary sewer rehab work, but has been decided that this is going to take most of the summer and to put this off until next year. He stated that in working with Eng. they have identified another 211 blocks of city streets which are shown on the map, primarily in the area between Belmont and Washington from 4th Avenue S. to 32nd Ave. S., and also S. 30th Street. He stated they were here to amend the original agreement to add an amendment to their contract in the amount of $62,850.00.

Klave questioned funding of the additional 211 blocks, and why funding $62,000 to repair something if unable to do it, or if there is a funding source available to do this. Mr. Grasser stated they have $1.5 million in the cost matrix to do street repairs, and original intent was to try to get $300 to 500,000 work done this year with the bulk of it to go next year, but with sewer repairs going on, don’t want to overlay streets and then dig up again. He stated they want to have the preliminary analysis done on enough streets, this maybe more than actually have money budgeted for, but need to be doing a couple things concurrently because window of spending CDBG money runs out in February; that now identifying a bigger picture and somewhere have to shrink that down to match the budget. He stated that if there’s extra monies left in the CDBG budget, can expand the process because overlays fairly simple to do, but need to get engineering work done first.

Moved by Klave and Hafner for approval to amend the contract for an additional $62,850.00 for a total of not to exceed $80,010.00. Motion carried.

6. Matter of consideration of bids:
c) generator for public works facility
d) truck generator for wastewater
Mr. Feland reported that c) is the 100 kw generator for the portable trailer mounted
generator and asked that be awarded to Cummins North Central for $23,797.00, date of delivery October 19, 1999. He reported that bids for d) truck generator varied greatly, and recommended award to Butler Machinery Company for $61,657.00 and delivery approx. November 9, 1999; both are contingent upon reviewing specs. Mr. Feland reported that funding sources are three utility funds (sanitation, water and wastewater). Jim Eck, Butler Machinery, suggested awardidng combined bids; however Committee stated that equipment not bid that way.

Moved by Klave and Hafner to accept the two low bids as follows: Cummins for $23,797.00
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and Butler Machinery for $61,657.00. Motion carried.

4. Matter of photocopy machine bids.
Health Solheim, Eng. Dept., reported that they did pre-qualification for bids on copy machines, received bids from Jacobson Office Products and Advance Business Methods, did one-week trial on machines, and Advance Business Methods machine placed first in the trial, Advance Business Methods was low bid, but would like add the four-position stapler and three-hole punch, for $10,376.00, that this falls within their budget. She stated that the two-year maintenance agreement locks bidder in at that price and is paid out of a different line item. She stated the bid is based on the base machine, but Advance Business Methods brought a machine in that had the two features included and bid those two features, but broke the bid down without the features. The other bidder had that option, but machine brought in didn’t meet base specs. Moved by Klave and Hafner to accept the low bid of Advance Business Methods for the Savin machine and to authorize the additional purchase of the stapler and three-hole punch for $1142.00 for a total of $10,376.00. Motion carried.

5. Request to call for bids for mobile lift system at Central Garage.
Mr. Feland reported this is a budgeted item for public works facility, Central Garage, and for four mobile lifts and four safety stands, the approx. budget is $35,000; that currently they have lifts for pickup trucks, but no lifts for larger snowplows, etc. and this will provide that ability. There was some discussion as to whether they needed four hoists - that they have 3 for smaller vehicles, and committee questioned need for four. Committee held the matter for 2 weeks for further review.

6. Matter of consideration of bids:
a) traffic paint
Mr. Feland reported they received one bid from Diamond Vogel, that they are only company providing rubber-based paint, which is what City has used for many years, lot are using water-based paints, rubber-based lasts longer but may be phased out in next few years due to environmental concerns. He stated that the bid is about $1200 less than last year for same quantities. Moved by Klave and Hafner to accept the bid of Diamond Vogel for 1210 gal. white paint at $7.33/gal. and 1055 gal. yellow traffic paint in the amount of $7.13/gal. for a total bid of $16,270.45, in 55 gal. drums. Motion carried. (Hafner stated no stripes on 17th and Wash. and
staff will check)

b) four-wheel drive plow truck
Mr. Feland reviewed summary of snowplow bids, W.W. Wallwork bid $122,080.00 for a Sterling truck, and next low is $149,340.00 for an Oshkosh truck, several operators went to Fargo to look at the Sterling truck and were satisfied with it, have $150,000 budgeted. The Oshkosh is steel-fabricated vs. fiberglass and plastic, so qualitative difference but monetary difference also, and recommended approval of the Sterling truck Mr. Feland reported that delivery will be May or June of next year (Oshkosh has delivery date of November of this year) Klave questioned with additional streets for maintrenance they will have this year, if that will
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make difference. Mr. Feland stated they would have to run an older FWD one more year and were planning to keep that for a backup machine.

Moved by Klave and Hafner to accept the low bid of W.W. Wallwork in the amount of $122,080.00. Motion carried.

7. Matter of Public Works Facility renovation bids, City Project No. 4822.
Mr. Grotte reviewed bid tabulation for base and options, budget just over $1 million. He stated that the base bid came in at $1,061,140.00 for the three contracts (general const., mechanical and electrical), total bid plus additives for a total bid of $1,231,170.00; and recommended award of the three contracts plus alternatives to: Diversified Contractors for $688,800.00 plus alternatives of $77,600.00 for general construction; C.L.Linfoot for mechanical contract in the amount of $246,860.00 plus alternatives of $81,630.00; and to Bergstrom Electric, Inc. in the amount of $125,480.00 plus alternatives of $15,700.00 for electrical construction; in the total amount of $1,231,170.00. He stated this is over what the original budget was and this involves three different enterprise funds: solid waste, wastewater and water distribution, and will do budget amendments in those three departments to cover the additional cost and all have substantial cash balances.

Moved by Klave and Hafner to accept the bids as reported including alternates. Motion carried.

Moved by Klave and Hafner to transfer funds not to exceed $35,000 for Solid Waste, $140,000 each for Wastewater and Water Distribution. Motion carried.

5-MINUTE RECESS AT 8:10 P.M.; COMMITTEE RECONVENED
AT 8:15 P.M.

8. Matter of various easements:
a) Temporary construction easement along 47th Ave. S. from Washington St. eastward (Proj. 4904 & 4923)
Lon Aune, GFEG, stated that when they started this project City had authorized them to move ahead with preparing easement re. crop damage and that the farmer had planted his field with sugar beets and didn’t have a number for the temporary easement with dollar value of
$2600. 00 which is shy 2.5 acres of beets that were damaged due to construction of these two
projects. He stated that the property owner has stated he will not sign the easement until signed and executed by the City (property owner has agreed to it - Mr. Aune stated they dealt with the farmer on the crop damage). Mr. Grasser stated they may want to include in the motion - approve easement with $2600 for crop damage.

Moved by Klave and Hafner to approve the dollar amount of $2600.00 for crop damage on said parcel of land to be paid to Francis Curran and that the number was established as per the party farming that land. Motion carried.

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b) Temporary construction easement near the intersection of Cherry St. and 55th Ave. S. (Proj. 4926)
c) Temporary construction easement along 55th Ave. S. from Cherry to 11th St., along S. 11th St. from 55th to 57th Ave., and along 57th Ave. S. from 11th to Washington St. (Proj. 4926)
d) Utility easement along 55th Ave. S. from Cherry to 11th St. and along S. 11th St. from 55th Ave. southward (Proj. 4926)
Mr. Aune reported they are looking at permanent easements and temporary construction easements for the projects, that all have been presented to the property owners and property owners in concurrence; cost of easements $1.00 and n/c. Moved by Klave and Hafner to approve the three easements and authorize proper City officials to execute the easements. Motion carried.

9, Matter of Encroachment Agreement with Williams Energy Services for P.5003, Paving 36th Ave. S. from Columbia Rd. to 30th St._______________________________________
Mr. Bushy reported this will allow watermain and paving projects to encroach in their easement on 36th Avenue South, west of Columbia, to allow construction of watermain and pavement. Moved by Klave and Hafner to approve entering into the agreement, contingent upon city attorney’s review. Motion carried.

10. Matter of 3-way Agreement for sanitary sewer, watermain, and storm sewer to serve the Stadter Psychiatric Center______________________________________________
Mr. Bushy reported they have received request to install utilities under three-way agreement with RPSI, LLC, developer, CPS, Ltd. will do plans for the watermain at 44th Ave. S., storm crossing at 44th Ave. S. and S. 16th Street, and sanitary sewer connection at 47th Ave. S. to serve the Stadter Psychiatric Center, and requested approval to enter into the agreement. Klave and Hafner authorized entering into the three-way agreement for installation of the utilities. Mark Lambrecht reported that CPS is a subcontractor to EAPC and no contractual relationship with City or developer. Committee asked staff to get back to the developer acknowledging that CPS is not part of that, and will address that. Committee directed that motion be to enter into agreement with appropriate parties. Motion carried.
12. Amendment No. 9 (Construction Administration), WFW, Proj. 4862, Restore Storm Sewer Area 1 (CDBG)____________________________________________________
Dale Bergum, WFW, reviewed amendment to authorize construction and operational phases
for storm sewer restoration Area I, in the amount of $190,335.00. Moved by Klave and Hafner to authorize entering into Amendment No. 9 to the engineering services agreement in an amount of $190,335.00. Motion carried.

13. Matter of creating special assessment districts for Proj. 4831, Dist. 17, Sidewalk Repairs in Valley Park Addition easements________________________________
Mr. Bushy reviewed engineer’s report for sidewalk repairs in easements shown on the proposed assessment district map, requested by property owner in the area, and asked for approval of the engineer’s report and authorization to proceed with plans and specs. Moved by Klave and Hafner to adopt a resolution creating the assessment district, approving the engineer’s
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report, including estimate of cost, and assessment district map, and further that we pass a resolution instructing the city engineer to prepare detailed plans and specifications, and that we declare intent to sell bonds to finance these improvements. Motion carried.

14. Matter of CDBG Engineers Report for Proj. 4973, Watermain Replacement Loop on N. 15th St. and 8th Ave. N.__________________________________________________
Anita Mehle, A/E, reported this is a new watermain routing and abandoning the existing watermain along Washington Street and reconnecting watermains that cross Washington Street, and requested approval of the engineer’s report which will allow environmental review. Mr. Grasser expressed concern re. estimated project cost is $3.2 million and budgeted amount is $2,7 million, and that they would address the budget shortfall. Ms. Mehle stated figures do not include the engineering fees, that they were under assumption that when didn’t go out for proposals, that engineering fees would be covered by CDBG money; the $2.7 is only construction cost and overall project including engineering would be $3.2. Moved by Klave and Hafner to approve the engineer’s report. Motion carried.

15. Matter of Plans and Specifications for various projects:
a) Proj. 4852, Dist. 380, storm sewer on 16th Ave.N., west of N. 42nd Street
Mr. Grasser reported this item was pulled at council, and that he received FAX from John Warcup and they are looking at exploring option of doing work privately but they haven’t come to a decision, that in discussions with Brad Beyer that City needs to approve plans and specs. irregardless, and still go through the bidding process but don’t need to award; in the meantime they can see if want to enter into agreement for private development, which will include engineering fees. Klave moved to re-advance this to the full council with same motion; Hafner seconded the motion. Motion carried.

b) Proj. 4999, Sanitary Sewer Lining Under S. Jr. Senior Housing
It was noted this is a lining project under South Jr. , developer will pay costs. Mr. Grasser stated that we have a three-way agreement with them. Moved by Klave and Hafner to approve plans and specifications. Motion carried.

c) Proj. 5032, Paving S. 20th St. from 34th to 36th St.
This item was pulled.

d) Proj. 5038, 5039, & 5040, Sanitary Sewer, Water, and Storm Sewer in Country View 2nd Addition
Mr. Lambrecht reported they are preparing plans for utilities on behalf of Country Development Partnership (Tim Christian and Lavonne Adams) along Amanda Drive, east of Belmont Road in the 5500 block, north of Adams Drive, and planned for duplex type units (this is second street south of the drainway). Klave moved to approve plans and specs, contingent upon engineer’s final review. Motion carried.

e) Proj. 5044, Landscaping S. Washington St. from Hammerling to 32nd Ave. S.
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Mr. Bushy reported this project is being bid by NDDOT, has 80% federal, 10% State and
10% local funding participation, - involves trees, etc. Moved by Klave and Hafner to approve plans and specifications. Motion carried.

16. Matter of consideration of construction bids for various projects:
a) Proj. 4589, Dist. 561, Paving Country View
Mr. Bushy reviewed tabulation of bids, Valley Contracting Co. low bidder in the amount of $141,171.50, and recommended award. Klave and Hafner moved to accept the low bid of Valley Contracting Company in the amount of $141,171.50. Motion carried.

b) Proj. 5019, Dist. 568, Paving on S. 26th St. from 36th to 37th Ave.
Mr. Bushy reviewed tabulation of bids, Valley Contracting Co. low bidder in the amount of $57,400.10, and recommended award. Klave and Hafner moved to accept the low bid of Valley Contracting Company in the amount of $57,400.10. Motion carried.

c) Proj. 4714, Dist. 562, Paving N. 55th St. from DeMers Ave. to Gateway Dr. (CDBG eligible)
This matter was held.

17. Matter of Change Orders for various projects:
a) Proj. 5015, Flood Mitigation Phase I, C.O. #1 (CDBG)
Mr. Aune reported this is the interim flood protection protect, the change order doesn’t affect the contract amount, but establishing hourly rates for the items listed on the change order (22 cy belly dump semi, tractor with disk, case skid steer and water truck), figures are the same as they have been using through the temporary dike construction. Moved by Klave and Hafner to approve the change order to establish the hourly rates for the items included. Motion carried.

b) Proj. 4851, Sanitary Forcemain from Pump Station #39, C.O. #1
Mr. Bergum, WFW, reported this change order is adding additional 100 ft. of 18” pipe and doing excavation to find some connections, and additional push and bore under telephone cables, S.J. Louis Construction, Inc., contractor, in the amount of $9,421.24. He also noted that the pipe may not be available by the time they need it, that they have schedule of tie-ins and this one has schedule
of being tied in the third week of July. Moved by Klave and Hafner to approve the change order
with dollars to come out of Project No. 4804, Downtown Watermain Replacement Phase I. Motion carried.

c) Proj. 4848, Sanitary Pump Station #39 - General, C.O. #2
d) Proj. 4848, Sanitary Pump Station #39 - Electrical, C.O. #1
These items pulled from the agenda.

e) Proj. 4684, Sanitary Pump Station #33 - General, C.O. #2
f) Proj. 4684, Sanitary Pump Station #33 - Electrical, C.O. #2
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Mr. Bergum, WFW, stated there are two parts of one item, that e) is a bubbler tube for
San.Pump Station #33, Construction Engineers, Ltd., contractor in the amount of $1,022.00; and f) is to change from a submersible transducer level sensing system to a bubbler level sensing system and installation of amp breaker for the power monitor, Bergstrom Electric, Inc., contractor, in the amount of $4,020.98. Moved by Klave and Hafner to approve the change orders as presented. Motion carried.

g) Proj. 4861, Sanitary Sewer Restoration Area 1, C.O. #1 (CDBG)
Mr. Bergum,WFW, reported this is changing from spot repairs to full length repairs, and there were some water services that were going through on sanitary pipes and during initial televising couldn’t get all the way through it, and had to go under another project and pull out three water services, been retelevised since then, but already bid out the job; repair of manhole; with net deduct of $3,668.00, Molstad Excavating, Inc., contractor. Moved by Klave and Hafner to approve change order. Motion carried.

h) Proj. 4719, Sanitary Sewer Restoration Area 2, C.O. #7 (CDBG)
Mr. Bergum reviewed the change order in the amount of $18,311.00, Lametti & Sons, Inc., which authorizes additional cost due to increased damage to various lines. Moved by Klave and Hafner to approve the change order. Motion carried.

i) Proj. 4866, Storm Sewer Restoration Area 4, C.O.#1 (CDBG)
Mr. Bergum reported this change order authorizes chimney seals and turning inlets into floating inlets, Molstad Excavating, Inc., contractor, in the amount of $20,666.00. Moved by Klave and Hafner to approve the change order. Motion carried.

j) Proj. 4929, Water on S. 20th St. from 36th to 40th Ave. S., C.O. #2 (CDBG)
Mr. Bushy reviewed this change order to provide a service to Lift Station #33, Dakota Underground, contractor, in the amount of $1,625.00. Moved by Klave and Hafner to approve the change order. Motion carried.

k) Proj. 4654.466, Priority Sewer Repairs, C.O. #5 (CDBG)
Mr. Bushy reported this project was before WFW’s restoration projects were started, had lot of
sink holes and public safety sewer issue repair orders, and this change order is for recent additional
project work and to cover time extension for the contract; majority of money from FEMA and 10% from CDBG money. (Robert Gibb & Sons, contractor, $135,900.00) Moved by Klave and Hafner to approve the change order, with new completion date of September 30, 1999. Motion carried.

l) Proj. 4694, Flood Control Structures on English Coulee, C.O. #2 (CDBG)
m) Proj. 4695, Flood Control Structures on Red River, C.O. #2 (CDBG)
n) Proj. 4695, Flood Control Structures on Red River, C.O. #3 (CDBG)
Mr. Bushy reported these are final change orders on the 1997 flood hazard mitigation projects, final change orders to add a couple items: l) add $1,985.00; m) deduct of $1,250.00; and n) $1,985.00 addition to the contract. Mr. Bushy reported that m) for out-of-spec. curb and gutter, that
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this piece of curb was done by ICS on Elks Drive, that Elks Drive not in the best condition, and easier to take a deduct that have them go back and rip up the street and put new curb in - curb wasn’t to our specs., very wavy and holds water, etc. Klave stated that as awarding contracts, there’s been some concern with what contractor has done in the past, and now see with a deduct, and perhaps not deducting enough for what it’s actually costing us, and perhaps the way to correct the problem is to make contractor correct the problem. Mr. Bushy stated this curb is very close to dike alignment going through on Elks so could be potential for it actually being ripped up as part of that project. Mr. Grasser stated he felt there were some other things that entered into the situation that led them to choose the deduct over removal and replacing; and vast majority of work well done.

Moved by Klave and Hafner to approve the change orders. Motion carried.

Moved by Klave and Hafner to adjourn; meeting adjourned at 9:00 p.m.

Alice Fontaine
City Clerk

Dated: 7/13/99