City of Grand Forks, North Dakota

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17035
June 5, 2000

PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF GRAND FORKS, NORTH DAKOTA
June 5, 2000

The city council of the city of Grand Forks, North Dakota met in its regular session in the council chambers in City Hall on Monday, June 5, 2000 at the hour of 7:30 o’clock p.m. with Mayor Owens presiding. Present at roll call were Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; absent: Council Member Lucke - 1.

Mayor Owens announced that anyone wishing to speak to any item may do so by being recognized prior to a vote being taken on the matter.

RECOGNITION OF FORMER MAYOR HUGO MAGNUSON
ON HIS 100TH BIRTHDAY

Mayor Owens called on past mayor and respected citizen Hugo Magnuson and stated that she and the city council wanted to honor Mr. Magnuson on his 100th birthday and presented a key to the City of Grand Forks in appreciation of his strong ethical leadership and dedicated services to the citizens of Grand Forks.

FLOOD REPORT

Ken Vein, city engineer, reported that copies of the flood report dated June 5, 2000 had been distributed to the council members and that under Technical Work Update that work will begin this week on the Riverside Dam with hopes of getting that completed this year; that the south portion of the School maintenance building on North 3rd Street is scheduled for demolition this week. He stated that under the FEMA Remapping Update the City was informed that FEMA working with the Corps of Engineers that our project is being fast-tracked and the Corps recently released a copy of the hydrologic analyses and they want review of it and have six-months comment period and may be coming back to the committee and council to ask for some additional assistance in doing a review by a consultant that may be more experienced than City staff as it is very important and they are looking at a 1.4 ft. increase in our 100-year floodplain and having that implemented sooner rather than later will have a significant impact for us and need to make sure that what they are doing is accurate and depicts what our true needs really are. He stated they are planning a meeting with FEMA and Corps representatives within a month. He stated that acquisitions are taking place and proceeding with the acquisition of the properties and structures that will be in the 2001 construction process and the City is also accepting bids on some of the homes that are either on the wet or dry-side of the proposed dike, that there are 9 of those that are out at this time. He stated that under the Greenway - the governance is scheduled for first reading for tonight, that concept had already been approved and are also going to proceed with bids tonight for some of the mowing and maintenance that are occurring. He stated there are a number of greenway organizations that are acknowledged and the Downtown Informational session which is scheduled for Thursday. The questions was asked whether FEMA is taking into consideration the measures that the City has put in for flood protection since the 1997 flood, and Mr. Vein stated they will not consider that, but staff will make every attempt to convince them that’s what should be considered, that we are better protected today than we were although we still need a permanent levee or protection system in place but to date that has not made any difference. Mr. Vein stated that he has copies of the report available in his office. Information.

APPROVE MINUTES

Typewritten copies of the minutes of the regular and adjourned of the city council meetings held on April
17, May 1 and 15, 2000 were presented and read. It was moved by Council Member Bouley and seconded by Council Member Polovitz that these minutes be approved as read. Carried 13 votes affirmative.

ADOPT ORDINANCE NO. 3850, AMENDING STREET AND
HIGHWAY PLAN TO INCLUDE PUBLIC R/W SHOWN AS
DEDICATED ON THE PLAT OF MATEJCEK’S FIRST
SUBDIVISION

An ordinance entitled “An ordinance to amend the Street and Highway Plan of the city of Grand Forks, North Dakota, to include the public rights of way shown as dedicated on the plat of Matejcek’s First Subdivision to the city of Grand Forks, North Dakota”, which had been introduced and passed on its first reading on May 15, 2000, was presented and read for consideration on second reading and final passage.

The city auditor reported that the required legal notice had been published calling for a public hearing to be held on this matter this evening and further that to date no protests or grievances had been filed with his office.

Mayor Owens called for the public hearing. There were no comments and the public hearing was closed.

Upon call for the question of adoption of this ordinance and upon roll call vote, the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the ordinance adopted.

ADOPT ORDINANCE NO. 3851 RELATING TO THE
EVENTS CENTER COMMISSION

An ordinance entitled “An ordinance enacting Article 2 of Chapter XXIV of the Grand Forks City Code relating to the Events Center Commission”, which had been introduced and passed on its first reading on May 15, 2000, was presented and read for consideration on second reading and final passage.

Mayor Owens called on the audience to see if there was anyone present who had comments to make on this matter. There were none.

Upon call for the question of adoption of this ordinance and upon roll call vote, the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the ordinance adopted.

CLOSE PUBLIC COMMENT PERIOD, HOLD PUBLIC
HEARING AND APPROVE ANNUAL REPORTS.

The city auditor presented the matter of the public comment period, the Consolidated Plan and 2000 Annual Action Plan which includes the funding recommendations for CDBG and approval of the Plan.
Mayor Owens called for the public hearing on the matter of the Consolidated Plan and 2000 Annual Action Plan, there were no comments and the public hearing was closed.

Committee No. 4, Urban Development, reported having considered the matter of the Consolidated Plan and 2000 Annual Action Plan, and recommended the Consolidated Plan and 2000 Annual Action Plan for
approval.

It was moved by Council Member Beyer and seconded by Council Member Polovitz that this recommendation be and is hereby approved. Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

HOLD PUBLIC HEARING ON ESTABLISHING RENAISSANCE
ZONE

The city auditor reported that the city council had set a public hearing for this evening for the establishing of a renaissance zone.

Mayor Owens called for the public hearing on the establishing of a renaissance zone; there were no comments and the hearing was closed.

The Joint Committee of Finance and Urban Development reported having considered the matter of the renaissance zone - boundary, and recommended to accept the revised boundary map with Block 23 added back in and an amendment to substitute Block 23 for Block 2.

The Joint Committee of Finance and Urban Development reported having considered the matter of the renaissance zone - management of the Renaissance Zone, and recommended approval of Option 1 with one council person and one additional person, both at large and to delete the requirement that the council person be from Ward 3.

The Joint Committee of Finance and Urban Development reported having considered the matter of the renaissance zone - business recruitment, and recommended approval of the business recruitment section.

The Joint Committee of Finance and Urban Development reported having considered the matter of the renaissance zone - assurance that property investments are completed, and recommended approval of the concept of assurance of property investment completion.

The Joint Committee of Finance and Urban Development reported having considered the matter of the renaissance zone - ownership restructuring, and recommended approval of the ownership restructuring as set out in the document.

The Joint Committee of Finance and Urban Development reported having considered the matter of the renaissance zone, and recommended approval of the Renaissance Zone Development Plan as amended to city council.

It was moved by Council Member Beyer and seconded by Council Member Hamerlik that these recommendations be and are hereby approved.
Dennis Potter, City Planner, reported that as part of the approval process that came out of the joint committee the staff was asked to clarify two items in the Renaissance Zone Development Plan - the language on page 15 which deals with the retention of investors and there is a supplemental memo that deals with that item including substitute language that the staff would recommend be placed in the Renaissance Zone Development Plan before you take your final vote on approval. He stated there was a question of a policy on property tax exemption on page 17 and staff was asked to reassess that and are recommending two action items as part of the approval process: 1) to remove the property tax exemption policy from the Renaissance Zone Development Plan, and that the staff finds that it would be better to have the city council establish a Renaissance Zone property tax exemption separate from the approval process. He stated that the second item is on the proposed renaissance zone property tax exemption policy for consideration assuming they accept the motion to strike what’s in the Plan and consider this after your approval of the Renaissance Zone Plan.

Mr. Potter stated that the staff recommendation would be that on page 15 of the document that you would substitute the language that’s in the memo he presented this evening, and that you would strike from the document the text of the property tax exemption; and with that would recommend approval concurrent with what the committee had recommended.

It was moved by Council Member Carpenter to amend the Renaissance Zone Development Plan by deleting the current language regarding retention of investors and substituting the staff recommendation, and also deleting the language for the property tax exemption policy and including staff recommendation.
Council Member Glassheim seconded the motion. Carried 13 votes affirmative.

Upon call for the question to approve the entire document, as amended, the motion carried 13 votes affirmative.

It was moved by Council Member Carpenter and seconded by Council Member Klave to adopt the property tax exemption policy.

It was moved by Council Member Babinchak and seconded by Council Member Beyer to amend the motion that the language in 3 b) would be for up to 50% of investment, for up to 40%, for up to 30%, for up to 20%, for up to 10%, and that in 3 c) 100% property tax exemption for up to five years. Upon call for the question and upon voice vote, the motion carried 13 votes affirmative.

Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

APPROVE APPLICATION FOR MOVING PERMIT TO
MOVE BUILDING TO ULLAND PARK FOLLOWING
PUBLIC HEARING

The city auditor reported that the notice of public hearing on the application by the Grand Forks Park District to move a cold storage maintenance building from the Lincoln Park Golf Course to Ulland Park, had been published and posted as required.

Mayor Owens called upon the audience to see if there was anyone present who had comments to make on this matter. There were none.
Committee No. 3, Public Service, reported having considered the matter of application for moving permit by the Park District to move a building from Lincoln Park Golf Course to Ulland Park (cold storage maintenance building), and recommended to approve the application for permit subject to the public hearing.

It was moved by Council Member Klave and seconded by Council Member Hafner that this recommendation be and is hereby approved, and further that the Park District be and is hereby authorized to move the building subject to meeting conditions established. Carried 13 votes affirmative.

APPROVE APPLICATION FOR MOVING PERMIT TO
MOVE BUILDING TO 5174 ELLA CIRCLE FOLLOWING
PUBLIC HEARING

The city auditor reported that the notice of public hearing on the application by Ryan Grinde to move a building from Crookston, MN to 5174 Ella Circle to be used as a storage shed, had been published and posted as required.

Mayor Owens called upon the audience to see if there was anyone present who had comments to make on this matter. There were none.

Committee No. 3, Public Service, reported having considered the matter of application for moving permit by Ryan Grinde to move building from Crookston, MN to 5174 Ella circle (storage shed), and recommended to approve the application for permit subject to public hearing.

It was moved by Council Member Klave and seconded by Council Member Hafner that this recommendation be and is hereby approved and further that Mr. Grinde be and is hereby authorized to move the building subject to meeting conditions established. Carried 13 votes affirmative.

APPROVE APPLICATION FOR MOVING PERMIT TO
MOVE BUILDING TO 311 NORTH 4TH STREET FOLLOWING
PUBLIC HEARING

The city auditor reported that the notice of public hearing on the application by Terry D. Anderson to move a building from 1816 North 4th Street to 311 North 4th street to be used as a garage, had been published and posted as required.

Mayor Owens called upon the audience to see if there was anyone present who had comments to make on this matter. There were none.

Committee No. 3, Public Service, reported having considered the matter of application for moving permit by Terry D. Anderson to move building from 1816 North 4th Street to 311 North 4th street to be used as a garage, and recommended that the application for permit be approved contingent upon the public hearing.

It was moved by Council Member Klave and seconded by Council Member Hafner that this recommendation be and is hereby approved, and further that Mr. Anderson be and is hereby authorized to move the building subject to meeting conditions established. Carried 13 votes affirmative.

APPROVE CHANGE IN ELECTION OFFICIAL FOR
JUNE 13 ELECTION

The city auditor reported that there was a change in the election official for Ward 1, Precinct 3 (Wilkerson Hall), Alice Moen, 815 Duke Drive, #134, to be appointed as inspector. It was moved by Council Member Martinson and seconded by Council Member Bakken that the change in officials be approved. Carried 13 votes affirmative.

REPORTS OF OFFICERS

The city auditor’s statements of changes in cash balances as of December 31, 1999, January 31, 2000, February 29, 2000, March 31, 2000, and April 30, 2000 were presented and read. It was moved by Council Member Hafner and seconded by Council Member Klave that these reports be and are hereby received and filed. Carried 13 votes affirmative.

The city auditor’s statement of investment activity for the period ending May 31, 2000, was presented and read. It was moved by Council Member Carpenter and seconded by Council Member Babinchak that this report be and is hereby received and filed. Carried 13 votes affirmative.

APPROVE BILLS

Vendor Payment Listing No. 00-09, dated June 5, 2000, and totaling $1,811,379.53, all having been audited by the city auditor for payment in accordance with regulations, was presented and read.

It was moved by Council Member Bakken and seconded by Council Member Beyer that these bills be allowed and that the city auditor be authorized to issue warrants in payment of the same. Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried and the bills ordered paid.

REFER ITEMS BACK TO COMMITTEE

Mayor Owens asked if there were any items/reports that should be referred back to committee.

Council Members Babinchak and Brooks asked that the request from the Forks Area Sports Assn. (FASA) for contribution for facilitating and promoting sports development be referred back to committee for further consideration.

Council Members Beyer and Martinson asked that the request for stop sign at 24th Street and 8th Avenue North be referred back to committee for further consideration.

The items were referred back as requested.

STATUS OF VOTING EQUIPMENT FOR COUNCIL
CHAMBERS

Committee No. 1, Finance, reported having considered the matter of status of voting equipment for council chambers, and recommended approval for more exploration with new RFP back at the next finance committee.

It was moved by Council Member Hamerlik and seconded by Council Member Brooks that this recommendation be and is hereby approved. Carried 13 votes affirmative.

APPROVE AGREEMENT WITH UNIVERSITY OF NORTH
DAKOTA AND HEALTH DEPRTMENT

Committee No. 2, Public Safety, reported having considered the matter of UND Family Practice Resident Agreement with Public Health for period July 1, 2000/June 30, 2001, and recommended to approve the agreement.

It was moved by Council Member Bouley and seconded by Council Member Bakken that this recommendation be and is hereby approved. Carried 13 votes affirmative.

APPROVE REQUEST FROM GREATER GRAND FORKS
SERTOMA CLUB FOR SITE FOR FIREWORKS DISPLAY

Committee No. 2, Public Safety, reported having considered the request from Greater Grand Forks Sertoma club for site for fireworks display, and recommended to approve the location for the fireworks display (on easement of a future road at 4000 South 20th Street, located north of the South Middle School) subject to review and approval of the city attorney, fire and police departments

It was moved by Council Member Bouley and seconded by Council Member Bakken that this recommendation be and is hereby approved. Carried 13 votes affirmative.

APPROVE BUDGET AMENDMENTS

A request for budget amendment by the Health Department in the amount of $1,405.00 to reflect revenue collected for food service class was presented and read.

A request for budget amendment by Community Initiative Program (Health Department) in the amount of $4,668.00, to reflect Immunization Conference Revenue fees, was presented and read.

A request for budget amendment by Municipal Court in the amount of $5,200.00 to cover contracted position, was presented and read.

It was moved by Council Member Bouley and seconded by Council Member Bakken that these budget amendments be approved. Carried 13 votes affirmative.

APPROVE USE OF PARKING LANE ON SOUTH 3RD
STREET DURING CONSTRUCTION OF TOWNSQUARE

Committee No. 2, Public Safety, reported having considered the matter of construction use of DeMers Avenue parking lane for Town Square, and recommended to approve area on South 3rd Street, location to be coordinated with police and fire departments and traffic engineer, for placement and extension of designated area during construction season, and residents and businesses to be notified.

It was moved by Council Member Bouley and seconded by Council Member Bakken that this recommendation be and is hereby approved. Carried 13 votes affirmative.

APPROVE REQUEST FOR CHANGING STOP SIGNS
AT 38TH STREET AND 24TH AVENUE SOUTH

Committee No. 2, Public Safety, reported having considered the matter of request for changing stop signs at 38th Street and 24th Avenue South, and recommended to authorize changing stop signs from 24th to 38th Street with signage installed (double stop sign - two-way stop for 90 days and then remove one stop sign).

It was moved by Council Member Bouley and seconded by Council Member Bakken that this recommendation be and is hereby approved. Carried 13 votes affirmative.

DECLARE TRUCK IN FIRE DEPARTMENT AS SURPLUS

Committee No. 2, Public Safety, reported having considered the matter of surplus property (1970 fire pumper) in the fire department, and recommended to declare this property as surplus and offer for sale.

It was moved by Council Member Bouley and seconded by Council Member Bakken that this recommendation be and is hereby approved. Carried 13 votes affirmative.

INTRODUCE ORDINANCE INCREASING TRAFFIC FINES

Committee No. 2, Public Safety, reported having considered the matter of increasing traffic fines to off-set retention of Community Service Bureau positions, and recommended the following changes: Speeding: 1-15 mph over limit and 16-20 over, increase of $20.00; Speeding: 21-25 and 26-35 increase of $30.00; and Speeding 36-45 over speed limit an increase of $50.00; increase of $30.00 in stop sign and stop light violations; miscellaneous traffic violations, $30.00 increase; miscellaneous equipment, $20.00 increase; and open container, increase of $30.00.

Committee No. 2, Public Safety, reported having considered the matter of increasing parking fines, and recommended to approve a $10.00 increase on parking violations.

It was moved by Council Member Bouley and seconded by Council Member Bakken that these recommendations be and are hereby approved.

Capt. Kjelstrom reviewed a summary of the ordinances listed and the change from the present to the recommended minimum penalty for traffic offenses and parking offenses: Document No. 7974.1 - Summary.

Council Member Hamerlik questioned whether the fines were dedicated to a specific purpose, that he has problem with dedicating taxes and dedicated fines. The city auditor reported that this recommendation came from the Budget Framework Committee and there was no designation of usage of these fines, the funding will go into the general fund of the city and if there is a request for officers, etc. that will come up during the budget process and comes back to council for review, but not a designation of these funds to the police department specifically, it is for use in the general fund. Council Member Hamerlik stated that at this time they were acting on fines and has nothing to do at this time with adding or continuing any of our current police officers, and it was noted that interpretation was correct.

Mr. Swanson stated that those fines for handicapped parking violations do have a portion of it that are committed or are allocated for handicapped activities, services and programs.

Council Member Hamerlik asked why the sale to minors for tobacco not considered changing to assess the person who sells the item rather than the owner of the company. Capt. Kjelstrom stated that in a recent survey and recent test that was done in Grand Forks, they had 100% compliance by those tested and they felt that the fine in place was adequate to get the business places to comply. Council Member Hamerlik stated that in other cities in ND they put some of the penalty on the seller as well as the owner of the business and that a joint responsibility is in order. It was noted that was not a part of the discussion by the committee at this time but would be placed on the agenda at a later date.

Mr. Swanson stated that on the last page of the handout from the police department that they are recommending an effective date for two components, that the reports out of the committee separate into traffic fines, parking fines and animal pickup, and his office would prefer that they combine these into either one ordinance or if separate effective dates, into two ordinances; that there is a publication requirement on an ordinance of this nature and also will allow reprinting of tickets and reestablishment of bond schedules, etc.. Capt. Kjelstrom stated the recommendation would be November 1 as the effective date.

It was moved by Council Member Hamerlik and seconded by Council Member Bakken to amend the motion for inauguration of fines for November 1, 2000. Carried 13 votes affirmative.

Upon call for the question on the original motion, as amended, and upon voice vote, the motion carried 13 votes affirmative.

Council Member Brooks introduced an ordinance entitled “An ordinance amending Section 8-1503 relating to penalties for specified traffic and motor vehicle offenses, Section 9-0503 relating to penalties for specified criminal offenses, and Section 11-0112 relating to the fee for impounding animals at large”,
which was presented, read and passed on its first reading.

INTRODUCE ORDINANCE RELATING TO INCREASING
ANIMAL PICKUP FEE

Committee No. 2, Public Safety, reported having considered the matter of the animal pickup fine increase from $20.00, and recommended to increase the animal pickup fee by $15.00.

It was moved by Council Member Bouley and seconded by Council Member Bakken that this recommendation be and is hereby approved. Carried 12 votes affirmative; Council Member Lunak voted against the motion.

Council Member Bakken introduced ordinance included with above ordinance.

APPROVE ACCEPTANCE OF BIKEWAY EASEMENT IN
BIRKHOLZ’ 6TH ADDITION
Committee No. 3, Public Service, reported having considered the matter of bikeway easement adjacent to the English Coulee in Birkholz 6th Addition, and recommended to approve acceptance of the easement.

It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Carried 13 votes affirmative.

AUTHORIZE ENTERING INTO AGREEMENT FOR
PROJECT NO. 5042, 7 MG RESERVOIR IMPROVEMENTS

Committee No. 3, Public Service, reported having considered the matter of engineering services agreement, Schupack Suarez Engineers, Inc., 7 mg reservoir improvements, Project No. 5042, and recommended to authorize entering into an agreement with Schupack Suarez Engineers, Inc. for design work in an amount not to exceed $19,000.

It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

APPROVE PUBLIC OPERATION OF WASTEWATER
PLANT, PROJECT NO. 5014

Committee No. 3, Public Service, reported having considered the matter of public vs. private operations, Wastewater Treatment Plant, Project No. 5014, and recommended that we operate the wastewater treatment plant publicly.

It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Carried 13 votes affirmative.

APPROVE CHANGE ORDER, PROJECT NO. 4648.1

Committee No. 3, Public Service, reported having considered the matter of Change Order No. 1, Swanberg Construction, Inc., Distribution System Tie-Back, Project No. 4648.1, in the amount of $54,263.00, and recommended to approve the change order.

It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

AUTHORIZE ENTERING INTO CONTRACT TO COMPLETE
WATER TREATMENT PLANT CONTROL SYSTEM

Committee No. 3, Public Service, reported having considered the matter of water treatment plant control system, and recommended to authorize entering into a contract with Instrument Control System to complete the controls and automation at the Grand Forks Water Treatment Plant in an amount not to exceed $55,920.00.

It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. . Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

APPROVE BIDS FOR EQUIPMENT

Committee No. 3, Public Service, reported having considered the matter of bids for front load packers, and recommended to approve award of bid to Sanitation Products in the amount of $124,316.00.

Committee No. 3, Public Service, reported having considered the matter of bids for side load packers, and recommended to approve award of the low bid to Sanitation products in the amount of $55,581.00 and to purchase spare parts within the budget.

Committee No. 3, Public Service, reported having considered the matter of bids for skidsteer loaders, and recommended to approve award to low bidder, Bobcat of Grand Forks, for 2 loaders, plus options as follows: concrete breaker, industrial grapple with a fork rather than a bucket, 2 utility grapples and a snow blower, at a total price of $59,720.22; that funding is as follows: $30,000 from bale fill budget, $15,217 from Sanitation budget, $8,503 from Highway Users, and $6,000 from Bikeway Fund.

Committee no. 3, Public Service, reported having considered the matter of bids for new class 8 highway tractor, and recommended authorization for two new highway tractors with spare parts at $63,859.00 each.

Committee No. 3, Public Service, reported having considered the matter of bids for used class 8 highway tractor, and recommended to reject bid for the used highway tractor.

Committee No. 3, Public Service, reported having considered the matter of bids for used force feed loader, ABM Equipment & Supply, Inc., $75,275.00, and recommended to approve award of bid as submitted.

It was moved by Council Member Klave and seconded by Council Member Lunak to approve award of bids as submitted, including rejection of the bid for used highway tractor, and authorization for 2 new highway tractors with spare parts, number to follow prior to council meeting. . Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

ACCEPT BID FOR FLOOR SWEEPER

Committee No. 3, Public Service, reported having considered the matter of bids for floor sweeper, and recommended to accept the bid from Tennant Company in the amount of $20,964.65.

It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

ACCEPT BID FOR PLOTTER FOR ENGINEERING

Committee No. 3, Public Service, reported having considered the matter of bids for plotter for engineering, and recommended to accept the bid of Computerland in the amount of $12,052.08 and to reject the bid of Engineering Repro Systems as it did not meet bid specifications.

It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

CREATE POLICY RE. UPGRADES TO CITY PROJECTS
WITH EXCEPTION FOR STREET LIGHTING PROJECT NO.
5156, DISTRICT NO. 135

Committee No. 3, Public Service, reported having considered the matter of creating special assessment district for Project No. 5156, District No. 135, street lights in Kannowski Addition, and recommended to create a policy that any upgrades on street lighting, and/or pavement and/or utilities, the additional cost above and beyond standard practices of the City of Grand Forks, the additional cost would be paid 100% by the developer with exception to the policy and special assess 100% of the street lighting cost to this project (No. 5156).

It was moved by Council Member Klave and seconded by Council Member Hafner that this recommendation be and is hereby approved. Upon call for the question and upon roll call vote the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

APPROVE PROJECT CONCEPT REPORT FOR PROJECT
NO. 5089, PAVING NORTH WASHINGTON STREET

Committee No. 3, Public Service, reported having considered the matter of Project Concept Report for Project No. 5089, paving North Washington Street from 8th Avenue to Gateway Drive, and recommended approval of the final concept report for Project No. 5089.

It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Upon roll call the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

APPROVE PLANS AND SPECIFICATIONS FOR PROJECT
NO. 5173, TEMPORARY PAVING ON NORTH 48TH STREET

Committee No. 3, Public Service, reported having considered the matter of plans and specifications for Project No. 5173, temporary paving North 48th Street from Gateway Drive to Strata Park, and recommended to approve the plans and specifications and authorize call for bids.

It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Carried 13 votes affirmative.

ADOPT RESOLUTION APPROVING PLANS AND
SPECIFICATIONS AND ADVERTISEMENT FOR BIDS,
PROJECT NO. 5155, STREET LIGHTING DISTRICT 134

The city engineer’s estimate of total cost of the construction of street lighting on street lights on Rivers Edge Phase II in the amount of $5,418.00, was presented and read.

Committee No. 3, Public Service, reported having considered the matter of plans and specifications for Project No. 5155, District No. 134, street lights on Rivers Edge Phase II, and recommended to pass a resolution approving the plans and specifications for this construction and further that the city auditor be directed to advertise for bids on the project.

It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Carried 13 votes affirmative.

Council Member Klave introduced the following resolution which was presented and read: Document No. 7975 - Resolution.

It was moved by Council Member Klave and seconded by Council Member Lunak that this resolution be and is hereby adopted. Carried 13 votes affirmative.

ADOPT RESOLUTION APPROVING PLANS AND
SPECIFICATIONS AND ADVERTISEMENT FOR BIDS,
PROJECT NO. 5154, STREET LIGHTING DISTRICT 133

The city engineer’s estimate of total cost of the construction of street lighting on street lights in Country View 1st Addition in the amount of $14,673.75, was presented and read.

Committee No. 3, Public Service, reported having considered the matter of plans and specifications for Project No. 5154, District No. 133, street lights in Country View 1st Addition, and recommended to pass a resolution approving the plans and specifications for this construction and further that the city auditor be directed to advertise for bids on the project.

It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Carried 13 votes affirmative.

Council Member Klave introduced the following resolution which was presented and read: Document No. 7976 - Resolution.
It was moved by Council Member Klave and seconded by Council Member Lunak that this resolution be and is hereby adopted. Carried 13 votes affirmative.

RECEIVE TABULATION OF BIDS, ESTIMATE OF TOTAL
COST AND CONCUR WITH ND DOT IN AWARD OF BIDS
FOR PAVING PROJECT NO. 5048, PHASE 2, STATE PROJECT
NO. U-CMU-6-986(058)061

Committee No. 3, Public Service, reported having considered the matter of consideration of construction bids for Project No. 5048, District No. 563, paving 42nd Street, Phase II, from University Avenue to 29th Avenue South, 17th Avenue South from 35th to 42nd Street, and 11th Avenue South from 40th to 42nd Street, and recommended to accept he low bid of Strata corporation in the amount of $2,737,917.28 - (Document No. 7977 - Tabulation of Bids)

It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Carried 13 votes affirmative.

Council Member Klave introduced the following resolution which was presented and read: Document No. 7978 - Resolution.

It was moved by Council Member Klave and seconded by Council Member Lunak that this resolution be and is hereby adopted. Upon roll call the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

APPROVE CHANGE ORDER, PROJECT NO. 4225.1,
PAVING SOUTH WASHINGTON STREET

Committee No. 3, Public Service, reported having considered the matter of change order for Project No. 4225.1, paving South Washington Street from Hammerling to 26th Avenue south, Change Order No. 11, and recommended to approve Change Order No. 11 for Strata Corporation in the amount of $900.00.

It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved. Upon roll call the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

APPROVE CHANGE ORDERS FOR PROJECT NO. 4655.1,
PAVING PORTION OF SOUTH WASHINGTON STREET

Committee No. 3, Public Service, reported having considered the matter of change order for Project No. 4655.1, paving South Washington Street from 26th to 34th Avenue South, Change Order No. 4, and recommended to approve Change Order No. 4 for Strata Corporation in the amount of $86,010.

Committee No. 3, Public Service, reported having considered the matter of change order for Project No. 4655.1, paving South Washington Street from 26th to 34th Avenues South, Change Order No. 5, and recommended to approve Change Order No. 5 for Strata Corporation in the amount of $3,947.12.

It was moved by Council Member Klave and seconded by Council Member Lunak that these recommendations be and are hereby approved. Upon roll call the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

APPROVE CHANGE ORDER FOR PROJECT NO. 4854,
1999 FORCEMAIN ON COLUMBIA ROAD

Committee No. 3, Public Service, reported having considered the matter of change order for Project No. 4854, 1999 Forcemain on Columbia Road from 17th to 24th Avenues South, Change Order No. 4, and recommended to approve Change Order No. 4 for Molstad Excavating, inc., in the amount of $5,380.30 funded with CDBG money.

It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby adopted. Upon roll call the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

RECONSIDER THE MATTER OF UPGRADING PROJECTS
WITH EXCEPTION OF STREET LIGHTING PROJECT NO. 5156

It was moved by Council Member Carpenter and seconded by Council Member Hamerlik to reconsider the matter of the item relative to upgrading projects. Carried 13 votes affirmative.

Committee No. 3, Public Service, reported having considered the matter of creating special assessment district for Project No. 5156, District No. 135, street lights in Kannowski Addition, and recommended to create a policy that any upgrades on street lighting, and/or pavement and/or utilities, the additional cost above and beyond standard practices of the City of Grand Forks, the additional cost would be paid 100% by the developer with exception to the policy and special assess 100% of the street lighting cost to this project (No. 5156).

It was moved by Council Member Klave and seconded by Council Member Hafner that this recommendation be and is hereby approved.

Council Member Lunak opposed the matter of making an exception for a developer to do the project, and if do an exception for one developer should do it for everyone.

Council Member Hafner stated that there were two issues on this matter, that the developer asked for a second type of street light which the committee recommended, and the second issue was that the developer felt they were far enough along in the development and to assess that area and committee recommended to do that on a vote of 2 to 1. It was noted that in the future any developer that wants to enhance the project, would need to come up with those funds prior, and exempted this one because of the late date in the project.

Upon call for the question and upon roll call vote, the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 12; voting “nay”: Council Member Lunak - 1. Mayor Owens declared the motion carried.

APPROVE BUDGET AMENDMENTS

A budget amendment for the Street Department in the amount of $35,000 to purchase part of loader, was presented and read.

A budget amendment for the Public Transportation Department in the amount of $3,000 to eliminate line item deficits, was presented and read.

It was moved by Council Member Klave and seconded by Council Member Lunak that these budget amendments be and are hereby approved. Carried 12 votes affirmative; Council Member Brooks voted against the motion.

APPROVE COST PARTICIPATION, CONSTRUCTION AND
MAINTENANCE AGREEMENT FOR PROJECT NO. 4901,
LIGHTING ENGLISH COULEE BIKEPATH

Committee No. 3, Public Service, reported having considered the matter of Cost Participation, Construction, and Maintenance Agreement for Project No. 4901, lighting the English Coulee bikepath from 6th Avenue North to Gateway Drive, and recommended to authorize entering into the agreement with the North Dakota Department of Transportation. (Federal funds obligated for this project shall not exceed 80.93% of the total eligible project construction cost up to a maximum of $70,000).

It was moved by Council Member Klave and seconded by Council Member Lunak that this recommendation be and is hereby approved.

Council Member Brooks questioned if there were City funds for this project. Mr. Grasser stated that $15,000 in City funds is for on-going maintenance cost, and actual cost to the City is higher than that because of funds for cost participation, City has to pay 20% of construction cost, and document also looked at some of the on-going operation and maintenance costs and the $15,000 is included as part of that.

Upon roll call the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Bakken, Hafner, Martinson - 12; voting “nay”: Council Member Babinchak -1. Mayor Owens declared the motion carried.

APPROVE REVIEW OF RED RIVER VALLEY COMMUNITY
ACTION AGENCY OF REHAB APPLICATIONS

Committee No. 4, Urban Development, reported having considered the matter of Red River Valley Community Action Agency review of City-referred rehab applications, and recommended that fascia on the home at 406 North 8th Street is not a luxury item and to declare the following items are not a luxury; 60 feet of fence, basement handrail, heat vents into the basement, plaster repair and paint, exterior steps and handrail, egress window cover, black dirt and rototiller (about $1,600 in work).

It was moved by Council Member Beyer and seconded by Council Member Polovitz that this recommendation be and is hereby approved. Upon roll call the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.
CONSIDER STATUS OF VIETS HOTEL

Committee No. 4, Urban Development, reported having considered the matter of status of Viets Hotel, and recommended to give the Graveline’s an August 31, 2000 deadline for a site location, to come back to this committee in mid-July with a progress report and that staff draft a letter to Dr. Kupchella regarding the committee’s decision on this project.

It was moved by Council Member Beyer and seconded by Council Member Polovitz that this recommendation be and is hereby approved. Carried 13 votes affirmative.

APPROVE HISTORIC REHAB BIDS

Committee No. 4, Urban Development, reported having considered the matter of historic rehab - bids for 1424 University Avenue, and recommended approval of low bids as follows: Craftsman Homes as prime contractor in the amount of $71,400, to William Sullivan for the electrical in the amount of $6,001.30, to Economy Plumbing in the amount of $4,850 and to Grand Forks Heating for the mechanical in the amount of $2,900.

It was moved by Council Member Beyer and seconded by Council Member Polovitz that this recommendation be and is hereby approved. Upon roll call the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

APPROVE SOLICITING BIDS FOR SURPLUS PROPERTY

Committee No. 4, Urban Development, reported having considered the matter of surplus property, authorization to solicit bids, and recommended to authorize the City to solicit bids on the following properties with a minimum bid of 80% of the current market value as determined by the Assessing Department: 3110 South10th Street, 1527 Chestnut Place, 624 and 812 North 25th Street; also to authorize the City to solicit bids on the following properties with a minimum bid of $100: 519 2nd Avenue South, 316 4th Avenue North, 407, 814 and 818 North 4th Street, 311 5th Avenue North, 622 and 1502 6th Avenue North, 317 North 6th Street, 309, 518 and 632 North 7th Street, 905 Chestnut Street, 411 Franklin and 511 Gertrude Avenue.

It was moved by Council Member Beyer and seconded by Council Member Polovitz that this recommendation be and is hereby approved. Upon roll call the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

ADOPT RESOLUTION RE. SUCCESSOR ENTITY FOR
DOWNTOWN DEVELOPMENT COMMISSION

Committee No. 4, Urban Development, reported having considered the matter of recommendation from Downtown Development Commission regarding successor entity, and recommended to approve the resolution regarding a successor entity of the Downtown Development Commission.

It was moved by Council Member Beyer and seconded by Council Member Polovitz that this recommendation be and is hereby approved. Carried 13 votes affirmative.
Council Member Beyer introduced the following resolution which was presented and read: Document No. 7979 - Resolution.

It was moved by Council Member Beyer and seconded by Council Member Polovitz that this resolution be and is hereby adopted. Upon roll call the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

APPROVE CORPORATE CENTER CHANGE ORDERS

Committee No. 4, Urban Development, reported having considered the matter of Corporate Center change orders, and recommended approval of the following Corporate Center change orders: to MC Roofing in the amount of 45,908 to be funded by JLA; to Meide and Son in the amount of $12,702 with $1,218 of that being a FNB cost; to Hanson Electric in the amount of $3,395; and deductive change order to Lee Davis Electric for deletion of bid allowance in the amount of $12,500.

It was moved by Council Member Beyer and seconded by Council Member Polovitz that this recommendation be and is hereby approved. Upon roll call the following voted “aye”: Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 13; voting “nay”: none. Mayor Owens declared the motion carried.

APPROVE MATTER OF BOOMTOWN PURCHASE
AND LEASE AGREEMENTS

Committee No. 4, Urban Development, reported having considered the matter of Boomtown purchase and lease agreements, and recommended approval to execute the agreements to purchase 216 and 218 South 3rd Street and lease back for three years contingent upon CDBG final program statement approval.

It was moved by Council Member Beyer and seconded by Council Member Polovitz that this recommendation be and is hereby approved.

Council Member Babinchak moved an amendment to the motion that we purchase only the vacant lot to locate the Boomtown building; Council Member Hamerlik seconded the motion.

Council Member Babinchak questioned why the City should purchase the building next door and the vacant lot other than it’s a package deal and that’s the only way we can secure the vacant lot not a good answer.

John O’Leary, Urban Development, reported that this is a package deal, that the owners of the building and the lot want to sell the two together as one transaction, not interested in selling the vacant lot alone. He stated they looked at a number of locations for this building, and that this building is part of our historic mitigation agreement, and we are required to find a place to put it, and needs to be somewhere close to the downtown, and this is really our last option.

Council Member Martinson questioned amount of money to be invested in this building. Mr. O’Leary stated they bought the original building at approx. $30,000, and set aside $95,000 to rehab the outside which was part of our historic mitigation agreement, roofing, siding and new storefront on the building, and if subtract value of the lot from the entire package, have approx. $25,000 in the value of the lot. He stated that the value of the building will not be worth that amount. He stated it is necessary that we do this and have set aside money in the Supplemental Appropriation Funds to do this, and this is part of our agreement with the Historic Preservation Commission which allows us to acquire and demolish buildings in the central business district.

There was some discussion relative to other lots for this building. Mr. O’Leary stated that argument against various sites was that the original core business district of our downtown was on South 3rd Street and that general vicinity where wood frame buildings like this one, like others now that have been remodeled and rehabbed, were originally located. He stated that the State wants this building to be a functional, operational building as part of commercial heritage of our community and to be part of commercial heritage of our future. He stated that we need to look at this in the perspective that the State signed off on the acquisition of over 800 houses, most of which were dismantled, and on scores of buildings in the downtown, most in the dike line and are gone, and in return for that there were several buildings that they really wanted to see the City try to save, one is the Boomtown building and the other is the Viets Hotel, both are old architecture and hard to rehab.

Council Member Klave asked where money would come as he didn’t feel there was enough money set aside for the exterior of this building, and when move to interior rehab., and would hope that the State Historical Society would look at this realistically. Mr. O’Leary stated that they would be looking at more than the $95,000 budgeted, and that is reason why earlier tonight they approved a plan which called for $150,000 in contingencies in your regular statement program. He stated that the $95,000 they have budgeted have a fixed amount bid which covers all the exterior rehab, foundation, physical relocation to another site, setting it up on the pad, doesn’t include windows or interior rehab, but does include some basic mechanical (furnace and new panel), and will have to put more than the $95,000 into this to get into condition where able to sell it or rent it. He stated that will be another item they will look at in the future, disposition of this building.

Council Member Bouley stated that Historic Preservation has been extremely realistic with the demolition that’s happened in this city, they have asked for two buildings and the significance of the buildings is determined by preservation at the State level, they are significant to our city’s history, and the demolition of 800 homes and 40 buildings downtown, and that’s more than realistic.

Upon call for the question on the amendment, and upon voice vote, the motion failed.

Upon roll call the following voted “aye”: Council Members Polovitz, Bouley, Glassheim, Carpenter, Klave, Beyer, Bakken, Hafner, Brooks - 9; voting “nay”: Council Members Hamerlik, Lunak, Babinchak, Martinson - 4. Mayor Owens declared the motion carried.

CONSIDER MATTER OF EXCLUSIVITY CONTRACTS

The Events Center Core Committee reported having considered the matter of exclusivity contracts, and recommended that we authorize Compass Facility Management to grant facility wide category exclusivity to sponsors, ad buyers, and corporate partners for packages with a minimum annual payout to the Events Center of $65,000 and further authorize Compass to grant lesser exclusivities for product categories for lesser levels of revenue as Compass may deem necessary to fulfill the revenue projections set forward in the Event Center pro forma.

It was moved by Council Member Klave and seconded by Council Member Babinchak that this recommendation be and is hereby approved. Upon roll call the following voted “aye”; Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson, - 13; voting “nay”: none. Mayor Owens declared the motion carried.

AUTHORIZE KEEPING CIVIC AUDITORIUM OPEN UNTIL
JUNE 30, 2001

The Events Center Core Committee reported having considered the matter of civic auditorium bookings, and recommended that we keep the civic auditorium open until June 30 of 2001 and accept bookings up to that date but not after that date.

It was moved by Council Member Klave and seconded by Council Member Babinchak that this recommendation be and is hereby approved. Carried 13 votes affirmative.

APPROVE ALTERNATE ELEVATOR AT EVENTS CENTER

The Events Center Core Committee reported having considered the matter of northwest elevator alternate, and recommended that we approve all CIN’s numbered 199.16 related to adding an elevator at the facility’s northwest entrance.

It was moved by Council Member Klave and seconded by Council Member Babinchak that this recommendation be and is hereby approved.

It was noted that there would be two separate elevators, with funding out of contingencies, and alternate had to do with ADA and this will exceed and make more acceptable from more entrances.

Upon roll call the following voted “aye”; Council Members Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 12; voting “nay”: Council Member Brooks - 1. Mayor Owens declared the motion carried.

AWARD BID FOR SIGNAGE PACKAGE

The Events Center Core committee reported having considered the matter of award of Bid Package 9, Contract Category 50 (signage package for Alerus Center), and recommended that we award the contract to Andco for their base bid and alternate #1 bid, totaling $200,387.

It was moved by Council Member Klave and seconded by Council Member Babinchak that this recommendation be and is hereby approved. Upon roll call the following voted “aye”; Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson, - 13; voting “nay”: none. Mayor Owens declared the motion carried.

ADOPT RESOLUTION SUPPORTING SELECTION OF
HOTEL DEVELOPER

The Events Center Core Committee reported having considered the matter of selection of hotel developer, and recommended that we support the resolution.

It was moved by Council Member Klave and seconded by Council Member Babinchak that this recommendation be and is hereby approved. Carried 13 votes affirmative.

Council Member Klave introduced a resolution in support of an Alerus Center Hotel, which was presented and read: Document No. 7980 - Resolution.

It was moved by Council Member Klave and seconded by Council Member Babinchak that this resolution be and is hereby approved. Upon roll call the following voted “aye”; Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson, - 13; voting “nay”: none. Mayor Owens declared the motion carried.

APPROVE DESIGN OF ELEVATOR AT SOUTHWEST
ENTRANCE OF ALERUS CENTER

The Events Center Core Committee reported having considered the matter of remaining alternates, and recommended that we approve the design of an elevator at the southwest entrance of the Alerus Center at an estimated cost of $11,500 and approve forward funding the changes in the concession areas at an approximate cost of $50,000.

It was moved by Council Member Klave and seconded by Council Member Babinchak that this recommendation be and is hereby approved. Upon roll call the following voted “aye”; Council Members Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson - 12; voting “nay”: Council Member Brooks - 1. Mayor Owens declared the motion carried.

ACKNOWLEDGE ACCEPTANCE OF ALERUS CENTER
NAME

The Events Center Core committee reported having considered the matter of acknowledgement of Alerus Center name, and recommended that we acknowledge the acceptance of the name “Alerus Center” for the facility formally known as “The Aurora”.

It was moved by Council Member Klave and seconded by Council Member Babinchak that this recommendation be and is hereby approved. Carried 13 votes affirmative.

APPROVE MOTION FROM GREENWAY ALLIANCE

The Flood Protection Committee reported having considered the matter of resolution from Greenway Alliance, and recommended approval of the motion (which reads as follows: We support a multi-purpose trail bridge at the same general location as the NP Bridge. As a result of the conformance with the historic mitigation agreement, we believe it should be an addition to the current recreation plan. The GF/EGF MPO refocus its bike/ped bridge study from the NP Bridge replacement to the other planned bike/ped bridges on the Red River.)

It was moved by Council Member Klave and seconded by Council Member Babinchak that this recommendation be and is hereby approved. Carried 13 votes affirmative.

APPROVE MOWING BIDS

The Flood Protection Committee reported having considered the matter of mowing bid awards for the Greenway, and recommended approval to award to the low bidders Dakota Maintenance for Areas 1, 2, 3 and 4 in the amount of $2,785/time and to Al Shane for Area 5 in the amount of $1,200/time.

It was moved by Council Member Klave and seconded by Council Member Babinchak that this recommendation be and is hereby approved. Upon roll call the following voted “aye”; Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson, - 13; voting “nay”: none. Mayor Owens declared the motion carried.

AUTHORIZE BACKFILL AT ELKS CONDO

The Flood Protection Committee reported having considered the matter of authorization to bid backfill at Elks Condo, and recommended approval to authorize backfill bids at Elks Condo.

It was moved by Council Member Klave and seconded by Council Member Babinchak that this recommendation be and is hereby approved. Upon roll call the following voted “aye”; Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson, - 13; voting “nay”: none. Mayor Owens declared the motion carried.

INTRODUCE ORDINANCE ESTABLISHING A PUBLIC
ENTERPRISE KNOWN AS THE RED RIVER RENAISSANCE

The Flood protection Committee reported having considered the matter of ordinance creating the Red River Renaissance, and recommended to approve the ordinance for first reading with changes as indicated.

It was moved by Council Member Klave and seconded by Council Member Babinchak that this recommendation be and is hereby approved. Carried 13 votes affirmative.

Council Member Carpenter introduced an ordinance entitled “An ordinance enacting Article 3 of Chapter XXIV of the Grand Forks City Code relating to the establishment of a public enterprise known as the Red River Renaissance”, which was presented, read and passed on its first reading.

ADOPT WAGE AGREEMENT

The city auditor presented the matter of the wage agreement for 2001, effective January 1, 2001, with an increase to employees as follows: *Health insurance premium costs will henceforth be split 75% employer share and 25% employee share; *The City will pick up the premium costs of increasing life insurance to $25,000; *A 3% wage increase and $25 per employee per month to go to the PEBSCO Post Employment health Plan with the City paying the administrative fees, or an amount equivalent to this added to the percentage increase. This is a 3.6% increase if taken as a wage adjustment. The allocation of this funding is depending upon the majority vote of the employees.

It was moved by Council Member Carpenter and seconded by Council Member Glassheim that the wage agreement be approved.

The city auditor reported that Item 1 cost approx. $10,000; Item 2, $9,000; and each 1% of increase amounts to about $105,000, probably total of 3.75%. Council Member Hamerlik questioned whether this would take into account the step increases or reclassifications, and asked what total dollar percentage that will be included in this wage agreement. The city auditor stated that the wage agreement as indicated here does not have step increases, etc. included in that. Council Member Hafner reported that what they negotiated was a general overall wage increase, those numbers that apply to people for step increases was not part of the negotiation, and would hesitate to say 7% because everyone would not get that amount; that step increases have been negotiated are part of the supposed contract with employees and should not be confused with the annual cost of living increase. The city auditor stated he will provide that information to the council in a memo.

Upon roll call the following voted “aye”; Council Members Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson, - 12; voting “nay”: Council Member Brooks - 1. Mayor Owens declared the motion carried.

ADOPT 2001 BUDGET RESOLUTION

The Budget Framework Committee reported having considered the financial factors, needs, services and service levels of the City of Grand Forks and recommended the following guidelines for the mayor in establishing the year 2001 budget: Document No. 7981 - Resolution..

It was moved by Council Member Carpenter and seconded by Council Member Glassheim to approve the budget resolution. Upon roll call the following voted “aye”; Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson, - 12; voting “nay”: Council Member Brooks - 1. Mayor Owens declared the resolution adopted.

APPROVE ESTIMATES, VARIOUS PROJECTS

The city auditor presented and read the following estimate summaries for various projects: CDBG Estimate Summary, $4,005,282.25; Flood Estimate Summary, $997,069.82; Regular Estimate Summary, $5,686,595.75; totaling $10,688,947.82.

It was moved by Council Member Lunak and seconded by Council Member Bakken that these estimates be and are hereby approved and that the city auditor be and is hereby authorized to issue warrants in payment of the same. Upon roll call the following voted “aye”; Council Members Brooks, Polovitz, Hamerlik, Bouley, Glassheim, Carpenter, Lunak, Klave, Beyer, Babinchak, Bakken, Hafner, Martinson, - 13; voting “nay”: none. Mayor Owens declared the motion carried.

APPROVE CERTIFICATES OF COMPLETION

Communications were presented and read from the city engineer certifying that the contractors had successfully completed the construction of the following projects in a satisfactory manner, and recommended acceptance by the council: Collector Sewer Project No. 4661, LS #38; LS #33 and Forcemain, Mechanical, Project No. 4684; LS #33, General, Project No. 4684; LS #33 and Forcemain, Electrical, project No. 4684; Project No. 4822, Public Works Facility Renovations; Sewer Project No. 4915, District No. 408; Lift Station #39, mechanical, Project No. 4848; L.S. #39, General, Project No. 4848; L.S. #39, Electrical, Project No. 4848; L.S. #40, General, Project No. 4849; L.S. #40, Electrical, Project No. 4849; L.S. #40, Mechanical, Project No. 4849; L.S. #40, Forcemain, Project No. 4853; Forcemain Project No. 4854; Sewer Project No. 4904; Watermain project No. 4923; L.S. #40, Collector Sewer, Project No. 4927; Box Culvert, Project No. 4928; Sewer Project No. 4957.
It was moved by Council Member Lunak and seconded by Council Member Bakken that these recommendations be and are hereby approved. Carried 13 votes affirmative.

REFER VARIOUS ITEMS TO COMMITTEE

Various items were presented to council for referral to committee and/or departments for consideration.

1) Council Member Glassheim stated that several months ago the council passed a resolution coming out of the Government Structure Review Committee that contemplated a meeting between representatives of department heads and some council people to begin discussions on the roles and responsibilities of the department heads and council, that there’s not enough time for them to accomplish any conclusions, but asked council to begin the discussions and figure out a framework for setting discussions to continue as soon as the new council is elected.
2) Council Member Brooks presented the matter of developing a written policy regarding conflict of interest for the council, and possibly include code of ethics. The matter was referred to all standing
committees with the city attorney’s office as staff.
3) Council Member Beyer asked that any debris after accidents be cleaned up after accidents, that debris after fatal accident on South Washington was not cleaned up for matter of two weeks. Mayor Owens stated this matter will be placed on the department head agenda so that someone is responsible.

ADJOURN

It was moved by Council Member Hamerlik and seconded by Council Member Lunak that we do now adjourn until Monday, June 19, 2000 at 7:30 o’clock p.m. Carried 13 votes affirmative.

Respectfully submitted,

John M. Schmisek
City Auditor

Approved:
_____________________________________
Patricia A. Owens, Mayor