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October 7, 2002
PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF GRAND FORKS, NORTH DAKOTA
October 7, 2002

The city council of the city of Grand Forks, North Dakota met in the council chambers in City Hall on Monday, October 7, 2002 following the 7:00 o'clock p.m. meeting of the Growth Fund (JDA) with Mayor Brown presiding. Present at roll call were Council Members Brooks, Hamerlik, Glassheim, Gershman, Christensen, Kerian, Kreun - 7; absent: none.

Mayor Brown announced that anyone wishing to speak to any item may do so by being recognized prior to a vote being taken on the matter, and that the meeting is being televised.

Mayor Brown requested that Girl Scout Troop 47 come forward and present the colors and lead us in the pledge of allegiance.

Mayor Brown thanked members of Troop 47 - Heidi Bates, Angela Beaton, Melissa Christianson, Holly Christen, Kaylee Moen, Ashley Gross, Rachel Rike, Rachel Brindell, and leaders - Melissa Bates and Pat Christen. He stated that once a month on the first city council meeting they would have a community group lead us in the Pledge of Allegiance, and reaffirms why we are here to celebrate the government that we are allowed to participate in.

Mayor Brown commented on various events during the past week and upcoming events:
1) he thanked everyone who attended the Military Ball, great event and General Fogleman was an excellent speaker and good to see participation from the community as we need to keep focusing on reinforcing how important the Base is to our city and region.
2) congratulations to the Alerus staff for pulling off a very successful show (Cher concert), the attendance of 20,000 is impressive for our region and a testament to all the work that went to the show, and happy to see that we're continuing to look for more shows and working to make sure that the service gets better with each event.
3) welcomed the Norwegian ambassador to Grand Forks, Knut Vollebaek and his wife, honor to have them here and thanks to Bruce Gjovig, and everyone else who keeps building strong business and friendship ties with other communities.
4) leaf pickup will be starting on Monday, will attempt to make two complete passes, schedules are weather permitting and to place leaves on the berm near the street.
5) congratulations to the Public Health Department for receiving the Region 4 Distinguished Organization Award for 2002, this award is from the Children's Services Coordinating Committee in grateful appreciation and recognition for distinguished service to children and families in our region.
6) that last week had the tour de Fourchs bike ride and the 5-K run walk to increase breast cancer awareness in our community and to recognize the impact that breast cancer has in our community, and raised over $8,000 for the Women's Health Coalition to provide money for examinations.
7) Minnesota Wilds at the Engelstad Arena and thanked staff for bringing that to our community.

PRESENTATION BY PARENTS COMMUNICATION NETWORK

There was a brief update by the parents committee of Parents Communication Network and The Answer about their program and upcoming projects as the school year has just started, that this is a wonderful program that provides a helpful tool to parents in dealing with drugs, tobacco and alcohol prevention. Audrey Lawrence with Altru Health System, 1009 63rd Street NE, Lawton, ND and Ron Gruwell with Grand Forks Public Schools and Del Rae Meier, coordinator for Parents Communication Network (funded by grant from Safe and Drug Free Schools and managed by the Grand Forks Public School System, addressed the council stating their goals, objectives and outcomes to improve the communities health was to improve health of children; substance abuse prevention among youth, to build healthy family, neighborhood relationships and community; and asked for support for The Answer Coalition and Parents Communication Network by joining and to join either as organization or as individual to endorse this. Ms. Meier stated that on Monday, November 18 The Answer will sponsor an evening with Coach Dale Brown, that he is a UND graduate from Minot and he recruited and coached Shaquille O'Neil and Glen Hanson, event will be at the Ralph Engelstad Arena with parents and kids, community leaders from Grand Forks and surrounding areas. Council Member Hamerlik stated that before they discuss something that they have it placed on the committee of the whole so they can take appropriate positive action, Council Member Gershman agreed.

PRESENTATION OF NORTH DAKOTA AMERICAN
LEGION'S RAY ATOL LAW ENFORCEMENT
OFFICER OF THE YEAR AWARD

Mayor Brown congratulated Sgt. Michael Ferguson of the Grand Forks Police Department, who was recently honored as the North Dakota American Legion's Ray Atol Law Enforcement Officer of the Year; he has been recognized for several medals of merit and valor in his career and in 2002 he was recognized for 3 life saving awards and currently serves as patrol supervisor and the police service dog program coordinator; that his contributions to our community are immeasurable and proud to have him on the force and his actions are a reflection of the environment he works in at the police department and congratulations to all the men and women of the department.

PRESENTATION BY GERALD COMBS, JR., PH.D. RE.
GRAND FORKS HUMAN NUTRITION RESEARCH CENTER

Dr. Gerald F. Combs, Jr., Center Director, stated that he found this center of scientists that he has the privilege of directing, which is world famous is too unknown, and to show something about this resource and would like them to see return they are getting for federal investment, that they are located on 2nd Avenue North immediately adjacent to but not part of the University of North Dakota campus, that after the flood of 1997, the federal government invested $6 million into improving their center. He stated they were established by a Congressional mandate in 1969 and has grown to be the 6th national human nutrition research center within the research arm of the Department of Agriculture, and in 1972 designated a national center, and currently employ approx. 165 employees, some 90 are employees of the University of North Dakota through a research support agreement that they have with UND and transfer about $2.6 million of their $8.3 million federal appropriation to the University of North Dakota and that comes back in the form of a cadre of excellent experience and highly trained employees who serve largely in a research support capacity. He stated he has known about this facility for many years and has considered it to be one of the finest facilities in the world for metabolic studies. The mission of their center is part of the national nutrition program of USDA, it is to do research mainly to determine the nutrient needs of people and emphasis they have at Grand Forks is on the mineral elements that they require; that they do this through polling their 15 senior scientists in 5 different research teams, each of which deals with a major societal concern having to do with health, - one involved with studies relating to heart health, cardiovascular health - normal bone metabolism and maintenance of bone health as well as reduction of arthritis risk, one involved in cancer risk, one in promotion of physical fitness and mental function and development, and another having to do with the biological utilization of minerals and other factors in foods. He stated over the last few years the results of these studies out of this center go into the formulation of recommended daily dietary allowances. He stated next time you think of food, recognize that there are a lot of scientists thinking about this and some of the information that went into the very policies that are behind our health and food recommendations were generated in our own backyard here at the Grand Forks Human Nutrition Research Center.

MONTHLY FLOOD PROTECTION UPDATE

Al Grasser, city engineer, reviewed flood protection construction activities and showed map on camera of location of various phases of dike construction - that Phase III is currently under design by the Corps of Engineers and includes downtown areas, north of downtown and some points south to Belmont Road; Phase II was awarded about a month ago to ICS, and notice to proceed has been given and are having a pre-construction conference this week, Phase II includes area through the Lincoln golf course and also some segments north of downtown on 3rd Street and another area in the Sunbeam area, and contractor will start in the Lincoln golf course area and small portion on pump station on Belmont Coulee. Swanberg Construction is contractor on the north end of town, working on the English Coulee pump station and large lift station which will be one of the largest in ND and they are as part of that project putting up some of the dike which is part of the lift station contract. The English Coulee contractor has completed most of the work from the river and back along E/W run, N/S run along 55th and on E/W run which will take them to 69th Street, and are also working on road crossing along Highway 2; the goal is to get to Legal Drain 9 which would be the English Coulee extension by springtime and are waiting for weather to get cold because ground is wet and soft. Phase I in Elmwood area contractor is doing the finishing touches on the dikes in those areas, except for the downtown where little dike work being done, most of that is pump station and roadway closure on DeMers. He stated that the watermain transmission line contractor has finished pulling in the second 30" pipe from the Red Lake River and next on the Red River so have dual intakes and lot of the drilling should be done in the next couple weeks, and that the transmission line contractor is coming down DeMers Avenue, that they have finished Phase I which takes them to 34th Street and also by Columbia Road and working on Phase II section also. He stated that Gordon Construction has been awarded the purchase order to demolish the 2.5 million gallon storage tank on S. 3rd Street. He stated that new estimate came out for est. total project cost on September 25 from the Corps of Engineers as $387 million, about $10 million decline from previous estimate and indicates the Grand Forks local share down about $2.5 million but cautioned there is lot of variability in these numbers yet but trend is going in the right direction.

Melanie Parvey-Biby, greenway coordinator, stated that the Friends of the Greenway were awarded a Knight Foundation grant which will inaugurate an endowment fund through the Community Foundation of Grand Forks and East Grand Forks and the funds will enable them to do amenities as well as projects for the greenway and enables any individual or organization to donate to the greenway fund if interested, and this is organized through the Friends of the Greenway so can contact them if have questions. She stated they are working with the GOALS Committee to do a 4th Annual Veterans Day Race, November 11 at 11:00 a.m., will hold brief memorial ceremony and have an 8K European country-style race, and is an event supported by the Grand Forks Park District Goals Committee, Air Force Base Family Support Center, the Red Cross and the VFW and if interested can contact the Park District.

Council Member Christensen asked if the bike path in Sunbeam area on Elmwood was to be done; Ms. Biby stated that bike path along 32nd isn't actually being done as part of the TCSP project, the two projects that were approved for the TCSP are paving trail from the southend drainway to the Middle School and an overlay in the Sunbeam area, and that doesn't mean they won't pursue trying to do a trail connection along 32nd in the future but won't be through the TCSP program but will be discussed in the future; that with federal dollars have certain guidelines they had to meet whereas they have more flexibility if put in locally and still a discussion item. Mr. Grasser stated before they move on that they will end up having some additional input from the city council and from the public.

ADOPT RESOLUTION TO VACATE ALLEY R/W ADJACENT
TO LOTS 1 - 20, BLOCK 2, UNIVERSITY PARK ADDITION
AND UNPLATTED PORTION OF SW QUARTER SW QUARTER
OF SECTION 4, T151N, R50W OF 5TH P.M.

The city auditor reported that pursuant to instructions by the city council after having received a petition to vacate the alley right of way adjacent to Lots 1 through 20, Block 2, University Park Addition to the city of Grand Forks, ND and unplatted portion of the SW Quarter of SW Quarter of Section 4, Township 151 North, Range 50 West of the 5th Principal Meridian (located south of 2nd Avenue North between North 23rd Street and North 25th Street (extended), the required legal notice had been published calling for a public hearing to be held this evening, and further that no protests or grievances had been filed with the auditor's office.

Mayor Brown called upon the audience to see if there was anyone present who had comments to make on this matter. There were none and the public hearing was closed.

It was moved by Council Member Gershman and seconded by Council Member Kerian that we find and determine an insufficiency of protest to the proposed vacation.

Council Member Gershman stated there had been some confusion as to where the egress is onto 2nd Avenue North. Mr. Potter stated that the ingress/egress point already exists as they are vacating an alley which is legally described public access point, the curb cut exists and does provide access to both the EERC parking lot and the parking lot that is on the east side of former Engelstad Arena and that stays.

Upon call for the question and upon voice vote, the motion carried 7 votes affirmative.

Council Member Gershman introduced the following resolution which was presented and read: Document No. 8212 - Resolution.

It was moved by Council Member Gershman and seconded by Council Member Kerian that this resolution be adopted. Carried 7 votes affirmative.

DECLARE INSUFFICIENCY OF PROTESTS ON ORDINANCE
NO. 3939, AMENDING STREET AND HIGHWAY MASTER PLAN
TO INCLUDE AND EXCLUDE R/W RESERVATIONS LYING
WITHIN A PORTION OF SECTION 35, T151N, R50W OF THE
5TH PRINCIPAL MERIDIAN

The city auditor reported that upon duly published notices that the protest period on Ordinance Nos. 3939, amending the Street and Highway Plan as part of the Master Plan to include and exclude right of way reservations lying within a portion of Section 35, Township 151 North, Range 50 West of the 5th Principal Meridian, had ended on September 23, 2002, and that he had received no written protests.

It was moved by Council Member Kerian and seconded by Council Member Kreun that inasmuch as no protests have been received, that a finding of no protests be entered, and that the city auditor is hereby directed to file the ordinance in accordance with its contents. Carried 7 votes affirmative.

APPROVE MODIFICATIONS TO FLOOD RENTAL
REHAB LOAN RECIPIENTS

The staff report from the Office of Urban Development relating to the request from Flood Rental Rehab Loan recipients, with recommendation to approve the following modifications to the terms and conditions of Flood Rental Rehab Program:
1) re-amortize current flood rental rehab loans from 5 years (60) months to a period of 12 l/2 years (150 months)
2) require that quarterly payments, rather than monthly payments, be made beginning April 1, 2003, with a minimum quarterly payment of $75.00 per loan
3) require a restructuring fee of $50.00 per loan
4) allow for a one time per loan assumption option by a new owner.

It was moved by Council Members Hamerlik and Glassheim that this recommendation be approved.

Council Members Gershman and Christensen asked to be recused from voting on this matter, and it was so moved by Council Members Hamerlik and Glassheim. Carried 5 votes affirmative.

Upon call for the question and upon voice vote, the motion carried 5 votes affirmative.

APPROVE AFFORDABLE IN-FILL HOUSING PROPOSAL

The staff report from Office of Urban Development, relating to affordable in-fill housing proposal, with recommendation to approve revised proposal by CMI Construction Co. and convey the lot at 904 Sunset Drive per City Code Article, 4, 2-0402(5)(C) as detailed in the report.

It was moved by Council Member Hamerlik and seconded by Council Member Glassheim that this recommendation be approved. Carried 7 votes affirmative.

APPROVE GRAND FORKS RENAISSANCE ZONE
PROJECT GF-3

The staff report from the Planning Department relating to approval of Grand Forks Renaissance Zone Project GF-3, with recommendation to grant approval to Grand Forks Renaissance Zone Project GF-3 and direct staff to submit the project application to the Division of Community Services for its action.

It was moved by Council Member Hamerlik and seconded by Council Member Glassheim that this recommendation be approved. Carried 7 votes affirmative.

AWARD BIDS FOR SALT AND SAND

The staff report from the director of public works relating to consideration of Street Department salt and sand bids, with recommendation to approve award of bids to the lowest responsible bidders - to award 400 tons of rock salt to Cutler-Magner Company in the amount of $39/ton for a total bid of $15,600.00 and to award 5600 tons of washed sand to Bradshaw Gravel in the amount of $6.80/ton for a total bid of $38,080.00.

It was moved by Council Member Hamerlik and seconded by Council Member Glassheim that this recommendation be approved. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Gershman, Christensen, Kerian, Kreun - 7; voting "nay": none. Mayor Brown declared the motion carried.

AWARD BIDS FOR PAINT STRIPING MACHINE

The staff report from the director of public works relating to consideration of paint striping machine bids, with recommendation to approve and award bids to the lowest responsible bidder, Swanston Equipment, at $87,889.00.

It was moved by Council Member Hamerlik and seconded by Council Member Glassheim that this recommendation be approved. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Gershman, Christensen, Kerian, Kreun - 7; voting "nay": none. Mayor Brown declared the motion carried.

APPROVE VARIANCES TO DRIVEWAY OPENINGS ON
NORTH 52ND STREET

The staff report from the engineering department relating to variance requests on driveway openings on North 52nd Street, with recommendation to approve variances to 1562 North 52nd Street for a 64 ft. wide driveway at the curb line and to 1563 North 52nd Street for a 62 ft. wide driveway at the curb line.

It was moved by Council Member Hamerlik and seconded by Council Member Glassheim that this recommendation be approved. Carried 7 votes affirmative.

APPROVE BUDGET AMENDMENT, PUBLIC
TRANSPORTATION DEPARTMENT

The staff report from the public transportation department relating to budget amendments, public transportation department increased federal revenue, with recommendation to approve budget amendments to increase federal funding received for Work in Progress, Cars and Trucks and Associated Capital Maintenance for the current budget year (FY2002).

It was moved by Council Member Hamerlik and seconded by Council Member Glassheim that this recommendation be approved. Carried 7 votes affirmative.

ALLOCATE ADDITIONAL FUNDING FOR INTERIM
FLOOD PROTECTION ENHANCEMENTS

The staff report from the engineering department relating to consideration of awarding additional funding for interim flood protection, with recommendation to allocate $55,000 for interim flood protection enhancements and authorize staff to construct temporary dikes by Nodak Contracting.

It was moved by Council Member Hamerlik and seconded by Council Member Glassheim that this recommendation be approved. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Gershman, Christensen, Kerian, Kreun - 7; voting "nay": none. Mayor Brown declared the motion carried.

APPROVE AMENDMENT NO. 2 TO ENGINEERING SERVICES
AGREEMENT FOR PROJECT NO. 5217, 32ND AVENUE SOUTH
AND COLUMBIA ROAD RECONSTRUCTION

The staff report from the engineering department relating to Amendment No. 2 to engineering services agreement with CPS, Ltd. for Project No. 5217, 32nd Avenue South and Columbia Road reconstruction, with recommendation to approve Amendment No. 2 with CPS, Ltd. for right of way acquisition services in the amount of $99,036.

It was moved by Council Member Kerian and seconded by Council Member Kreun that this recommendation be approved.

Council Member Brooks asked if the additional cost is related to the project as a whole or the changes that were made. Mr. Grasser stated that primarily the project as a whole, that CPS did the project concept report and the next phase concurrent with design is to start the right of way acquisition process, and the question last time was if we were picking up rights of way to install the traffic signals between Wal-Mart and Sam's Club entrance and that we are not designing that right now nor picking up right of way, but there are some right of way acquisitions that go through that area even without the traffic signals going in; and that a total budget would include all of these types of costs, but now just starting to implement the pieces and amendment to the contract.

Upon call for the question and upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Gershman, Christensen, Kerian, Kreun - 7; voting "nay": none. Mayor Brown declared the motion carried.

REJECT BIDS FOR PROJECT NO. 5375, DISTRICT NO. 414,
SANITARY SEWER ON PORTIONS OF NORTH 42ND STREET
AND 16TH AVENUE NORTH

The staff report from the engineering department relating to consideration of bids for Project No. 5375, District No. 414, sanitary sewer along North 42nd Street from Gateway to 16th avenue North and l6th Avenue North from 42nd Street to the terminus of 16th Avenue North Circle, with recommendation to award contract to low bidder.

It was moved by Council Member Brooks and seconded by Council Member Christensen to reject the bids. Carried 7 votes affirmative.

APPROVE CHANGE ORDER NO. 2, PROJECT NO. 5295,
2002 SANITARY AND STORM SEWER REPAIRS

The staff report from the engineering department relating to Change Order No. 2 for Project No. 5295, 2002 Sanitary and Storm Sewer Repairs, with recommendation to approve Project No. 5295 Change Order No. 2 for Opp Construction in the amount of $47,845.00.
Mr. Grasser reported that earlier this year they had a contract awarded for sanitary and storm sewer repair, that since the original project had large summer rainfall events which caused considerable additional damage, and recognized in that damage and included in a change order anticipating that they were going to pay for it with local costs, but in the last few weeks did get the disaster declaration for summer rainstorm events and the change order submitted tonight is basically the same as what was in the committee of the whole packet except that there is a $500 change, that they talked to FEMA and have determined that it would be best in this change order to list the itemized work in more detail than otherwise would have done, have same change order with same scope of work and essentially the same dollar amount but listing it out in more detailed format so that FEMA will have a higher likelihood of participation in the items. Council Member Brooks stated the original contract was little over $39,000, then had a change order for an additional $38,000 and now another for an additional $47,845, and total contract is up to total of $125,000+. Mr. Grasser stated most of this work was of relatively emergency nature and if don't get at this work very quickly which would preclude the normal bidding process we'd have substantial bigger problems. Council Member Brooks stated in terms of dollars this is coming into the disaster and additional work that is being done, but goodly amount will be paid by FEMA.

It was moved by Council Member Kerian and seconded by Council Member Kreun that this recommendation be approved. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Gershman, Christensen, Kerian, Kreun - 7; voting "nay": none. Mayor Brown declared the motion carried.

APPROVE BUDGET AMENDMENT, FINANCE AND
ADMINISTRATIVE SERVICES

The staff report from the finance and administrative services department, relating to budget amendment to fund the promotions budget with cash carryover per adopted budget for 2002.

It was moved by Council Member Christensen and seconded by Council Member Kreun to change the budget item from promotions to 1100.050 470.0070 to put the money to the Mayor's Office budget so he has discretion to spend the money for base retention. Carried 7 votes affirmative.

APPROVE REQUEST FOR PROPOSAL OF FY 2003
CURBSIDE RECYCLING SERVICE

The staff report from the director of public works relating to FY 2003 curbside recycling service rebidding approval, with recommendation to approve proceeding with rebidding curbside recycling collection, processing and marketing service.

Todd Feland, director public works, stated after previous discussions it was requested that they do an RFP to open up to see what kind of proposals they would get and to see what the private sector comes back with, then judge those proposals and negotiate with top service and get a contract to city council, and stated that as of tonight is to go ahead and provide him allowance to advertise an RFP and proceed forward so get proposals back, review to see what potential curbside and what potential drop site service would look like, examine for best proposal and come back to negotiate a competitive cost to do that. He stated he would like to advertise the recycling request for a proposal rather than rebidding it.

It was moved by Council Member Kerian and seconded by Council Member Gershman to approve the recommendation with change to include advertising for a proposal rather than rebidding the curbside recycling service.

Several individuals spoke to the matter of recycling issue:

Scott McNamee, 2534 West Fallcreek Court, stated he discussed several remedies of which 3 ideas came out: drop recycling and this was proposed by those who recycle as upset because being charged for it; charge each home individually, and single drop-off point which is the most efficient system and saves lot of money. He stated problem with single drop-off point was extra garbage that showed up and contaminated the sites, and solution was that with the money that would be saved could rehire one of our community resource police officers and dedicate some of his duties to monitoring these sites, could install security cameras or web cams at these sites or putting up security fence and locking it at night; the City would also need an ordinance with some teeth , heavy fine for dumping and ordinance would need heavy publicity. He stated he liked the single drop-off point because it continues recycling for those who want it, get a police officer back and the taxpayers pay less.

Gerry Nies, 1815 University Avenue, stated he has listened to some of the concerns, agrees that it is expensive, no easy answer, willing to pay more but great way to kill something is to overprice it, and stated there has been proposal for super-sites which leads to the problem of policing, and super-site leads to concern of not in my backyard, that when recycling has been on his berm it has not been a problem of policing and haven't had a concern with the super-site.

Dexter Perkins, 1112 Cottonwood Street, stated most people in most polls say they want to recycle, and curbside recycling offers lot of advantages and hope that they can continue it in this city, but knows there is dissatisfaction of various sorts - costs, level of participation and that rather than retreat from what is good program should renew our commitments to it and make it stronger and make it work better, would like to see Grand Forks be a leader on this and show we are a progressive town and working hard to protect the environment; and recommended that we work harder to make it work, maybe come back in a year or two and make a final decision but not rush to decision now to get rid of the curbside program. He stated we do for community because it's good for our community and thinks recycling is one of those things; and noted that how they phrase their request for bids becomes very important, affects what you get and some things could be strengthened in some of the draft language, need to specify that you want people to bid based on the volume of materials that they are moving or at least suggest that they consider bidding that way rather than on the number of houses served and if based on volume, be incentive for people doing the picking up and should give serious consideration to.

Jason Schreder, 601 1/2 University Avenue, student at UND, in favor of curbside recycling - that we have a landfill issue in the city, that we're going to dump this landfill on Manvel and people there don't want it and now talking about getting rid of recycling and would increase landfill, is something we need to consider and that has not been part of the debate; and when wording the proposal need to talk about volume and contractor would do promoting of recycling - perhaps should be charging people for amount of garbage putting into the landfill. He stated there is an environmental conservation organization on campus and he is part of that organization and they would be very happy to help out in this in any way.

Council Member Kreun stated that the individuals who spoke had different viewpoints but in looking at our proposal, it incorporates every one of their concerns. The city auditor read the draft proposal.

Council Member Glassheim stated he did not see in the proposal anything that asks them to bid on a per tonnage scale; Mr. Feland stated that the language is not meant to be limiting but to provide guide and could include that we entertain proposals for volume base, etc. and willing to do that and in the staff report did discuss the volume basis and proposer would pick up on that and that we would entertain proposals like that. Council Member Glassheim stated he would like to see it more clearly stated that we would like to see proposals based on sliding scale or increase by volume, base bid plus volume bonus, etc. so they know clearly that is one of the things we're looking at positively.

It was moved by Council Member Christensen to amend the motion that the RFP process go back to the task force and that they be empowered to complete the RFP proposal along with Mr. Feland and to issue it. Council Member Glassheim seconded the motion. Upon voice vote the motion passed with Council Members Gershman and Kerian voting against the motion.

Council Member Hamerlik asked how they arrived at the tonnage, they throw everything in except the cardboard - separation? Mr. Feland stated they have one truck and put different items on there, that they go back to the recycling center and individually separate - have given him names of processing areas where they send materials.

Upon call for the question on the motion, as amended, and upon voice vote, the motion carried 7 votes affirmative.

APPROVE BILL LISTING AND ESTIMATE SUMMARIES

Vendor Payment Listing No. 02-19 dated October 4, 2002, totaling $1,446,816.75, and estimate summaries: Flood Estimate $2,187.00 and Regular Estimates of $4,570,596.27, were presented and read.

It was moved by Council Member Gershman and seconded by Council Member Kreun that the bills and estimates be allowed and that the city auditor be authorized to issue warrants in payment of the same. Upon roll call the following voted "aye": Council Members Brooks, Hamerlik, Glassheim, Gershman, Christensen, Kerian, Kreun - 7; voting "nay": none. Mayor Brown declared the motion carried and the bills and estimates ordered paid.

APPROVE MINUTES SEPTEMBER 16 AND 23, 2002

Typewritten copies of the minutes of the city council meeting held on Monday, September 16, 2002 and of the special city council meeting held on Monday, September 23, 2002, were presented and read.

It was moved by Council Member Christensen and seconded by Council Member Gershman to approve the minutes as read. Carried 7 votes affirmative.

MAYOR AND COUNCIL MEMBER COMMENTS

1) Council Member Brooks congratulated Women's Sioux volleyball team who ended a dry spell against the Bison and their record of 20-2; and asked the city auditor for 6-month financial report, the city auditor stated they would provide one. He also stated there was a heart walk on Saturday and thanked those who put in their time and efforts, WDAZ and others were sponsoring groups and were well attended.

2) Council Member Kreun stated they received in their packets that the building inspectors went to Roseau and received a letter of commendation from the administrative department from Minnesota for their buildings and codes expertise and thanked Joe Kalenze, Bruce Melin, Kevin Storsted and Bjorn Sveinson. He also noted that when Dr. Combs from the Human Nutrition Lab spoke, that we don't understand and realize the impact that operation has and these people work for the whole United States and outside the country and do an excellent job and are nationally recognized and that's an extremely integral part of our community and should sing the praises of it a little bit more so people realize what we have here.

3) Council Member Hamerlik presented a safety item, that we are of one or only city in ND that the Railroad is running locomotives by remote and concern is safety at crossings and would seem for safety purposes we should be in contact with the railroads. Mr. Duquette stated he would check on this matter.

4) Council Member Kerian stated they had discussed getting information about bus traffic by getting the fare boxes in and asked when they would have an update on whether they are installed and what information that gives us.

5) Council Member Glassheim stated it has been several months about junked car ordinance and noted that it was moving.

6) Council Member Christensen asked that the president of the council work with the administrative coordinator and arrange a series of planning conferences for this group, have several items we have to get started on - CIP, rate structures and perhaps next week get an update on some of the things that have been discussed and would like to have more input on what is going on because if have a budget resolution in February, should have things discussed before they get to the resolution or have resolution later in April or May.

He also thanked the HR Department and Mr. Bunce for beginning the implementation of our wage study, they talked about how historic that was and citizens don't know that it was historical event for this community to change how we compensate our public employees, and is interested in the progress and thanked for the update and hope they keep council periodically informed; and would like report in 2 weeks as far as what you think re. ordinance changes, and what we may have to do as far as addressing our civil service system in light of the ordinance changes. He stated that we have some job descriptions changes continuing and should get our arms around that before we go much further with the wage study implementation. Council Gershman stated he and Mr. Duquette are meeting next week

7) Council Member Gershman stated that on September 24 he attended the Grand Forks Police Department awards ceremony where Sgt. Michael Ferguson was honored 3 times there and read story of how he saved people's lives we're very fortunate to have an officer like that as well as the others there and also recognized citizens that helped.

He also stated that he is really frustrated that this city does not have postcards, that we had 20,000 people in town and many flew in from other areas of the country and not one postcard available, and we have beautiful buildings and have beautiful venues and scenery and hoping to send message out to start showing what Grand Forks and East Grand Forks look like, and for somebody to come forward. The city auditor stated that the Info Center has a number of photos of Grand Forks as they are working on a calendar and perhaps could add to that with some other contest. Council Member Gershman stated he would like private entrepreneurs to do it but if not, important for this city to get together with Convention & Visitors Bureau, Engelstad Arena, Alerus and other entities and produce our own postcards and sell them, but would like to see individuals come forward.

ADJOURN

It was moved by Council Member Kreun and seconded by Council Member Gershman that we adjourn. Carried 7 votes affirmative.

Respectfully submitted,



John M. Schmisek
City Auditor

Approved:
____________________________________
Michael R. Brown, Mayor